Palmone IIIe Handheld Handbook
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Chapter 1 Page 13 To open an application: 1. Tap the Applications icon . 2. Tap the icon of the application that you want to open. If you have many applications installed on your Palm III organizer, tap the scroll bar to see all of your applications. Tip:To find an application quickly, you can write the Graffiti character for the first letter of its name. The Applications Launcher scrolls to the first application with a name that begins with that letter. You can also assign application icons to different categories. See “Categorizing applications” in Chapter 3. Using menus Menus on your organizer are easy to use. Once you have mastered them in one application, you can use them the same way in all other applications. The menus of each application are illustrated in the section on that application in Chapter 4. The Edit menu is described in “Editing records” in Chapter 4. To open the menu bar: 1. Open an application (such as Memo Pad). 2. Tap the Menu icon .
Page 14 Introduction to Your Palm III™ Organizer In this example, three menus are available: Record, Edit, and Options. The Record menu is selected and contains the commands New Memo, Delete Memo, and Beam Memo. Choosing a menu After you open the menu bar for an application, tap the menu that contains the command you want to use. The menus and menu commands that are available depend on the application. Also, the menus and menu commands vary depending on which part of the application you’re using. For example, in Memo Pad, the menus are different for the Memo List screen and the Memo screen. Graffiti menu commands Most menu commands have an equivalent Graffiti Command stroke, which is similar to the keyboard shortcuts used to execute commands on computers. The command letters appear to the right of the command names. To use the Graffiti menu commands, the menu bar must be closed. Tap the Menu icon Command letters Menu commands
Chapter 1 Page 15 Draw the Command stroke anywhere in the Graffiti area, and immediately write the corresponding command letter in the Graffiti letter area. When you draw the Command stroke, the word “Command” appears just above the Graffiti writing area to indicate that you are in Command mode. For example, to choose Select All in the Edit menu, draw the Command stroke, followed by the letter “s.” Note:Command mode is active for approximately two seconds, so you must write the command letter immediately to choose the menu command. Displaying online tips Many of the dialog boxes that appear on your organizer contain an online Tips icon in the upper-right corner. Online tips anticipate questions you have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information. To display an online tip: 1. Tap the Tips icon . 2. After you review the tip, tap Done. Three ways to enter data There are three ways to enter data into your Palm III organizer: nUsing the onscreen keyboard nUsing Graffiti writing nEntering or importing data in Palm Desktop software and then synchronizing with your organizer Command
Page 16 Introduction to Your Palm III™ Organizer Onscreen keyboard When you create or edit a record in an application such as Address Book, you can open the onscreen alphabetic and numeric keyboards to enter data. After a keyboard is open, you can tap to open any of the other keyboards, including the international keyboard. See “Using the onscreen keyboard” in Chapter 2 for more information. Note:You cannot enter Graffiti characters while using the onscreen keyboard. Graffiti writing Your Palm III organizer includes Graffiti writing software as the primary system for entering text and numbers. With Graffiti writing, you write simple strokes with the stylus and they are instantly recognized as letters or numbers. Tap here for alphabetic keyboardTap here for numeric keyboard Backspace Carriage return Tab Caps lock Caps shift Tap here to display alphabetic keyboard Tap here to display numeric keyboard Tap here to display international keyboard Alpha Numeric International
Chapter 1 Page 17 Your Palm III organizer also includes Giraffe, a game you can use to practice Graffiti writing. See “Installing and removing applications” in Chapter 3 for installation instructions. The Memo Pad application is ideal for practicing Graffiti writing. This section explains how to open Memo Pad and use it to practice Graffiti writing. To open Memo Pad: 1. Press the Memo Pad application button . 2. Tap New. Note:A blinking cursor appears on the first line of the new memo to indicate where new text will appear. See “Using Graffiti writing to enter data” in Chapter 2 for more information. Write letters here Write numbers here Division marks New memo cursor Tap New Write in Graffiti area
Page 18 Introduction to Your Palm III™ Organizer Using Palm Desktop software If you have new records you want to add to your Palm III organizer and prefer to use the computer keyboard rather than the onscreen keyboard, enter the data in the Palm Desktop software or the PIM you have installed to use with your organizer. After the information is in Palm Desktop software, perform a HotSync operation to synchronize your organizer with your computer. See “Exchanging and updating data: HotSync operations” in Chapter 4 for more information. Importing data If you already have data in a database on your computer, you can import it into the Palm Desktop software. You can import data stored in computer applications such as spreadsheets and databases, or data from another organizer based on the Palm Computing ® platform. When you import data, you transfer the records to your Palm III organizer without having to enter them manually. See “Importing data” in Chapter 2 for more information. HotSync button
Chapter 1 Page 19 Customizing your organizer You can customize your organizer by using the Preferences application. You can enter personal information such as your name and address; change the time and date; view different date and time formats when you travel; turn off sounds; and configure your organizer to work with a modem or network. See Chapter 7 for more information on customizing your organizer. To open the Preferences screens: 1. Tap the Applications icon . 2. Tap the Preferences icon . 3. Tap the category pick list in the upper-right corner of the screen. 4. Tap the Preferences category you want to view. The following procedures for setting the time and date give you an example of how to customize your organizer. You make changes to the time and date in General preferences. To set the current time: 1. Tap the Set Time box. 2. Tap the up or down arrows to change the hour. 3. Tap each minute number, and then tap the arrows to change them. 4. Tap AM or PM. Note:Your organizer can also display time based on a 24-hour clock. See “Formats preferences” in Chapter 7 for more information. 5. Tap OK. Tap here
Page 20 Introduction to Your Palm III™ Organizer To set the current date: 1. Tap the Set Date box. 2. Tap the arrows to select the current year. 3. Tap a month. 4. Tap the current date. Palm Desktop organizer software Palm Desktop software includes the same main applications as your Palm III organizer: Address Book, Date Book, To Do List, Memo Pad, Expense, and desktop e-mail connectivity. You can use the HotSync feature of this software to back up and exchange data between your organizer and your computer. It is a good idea to back up your data in case something happens to the data on your Palm III organizer. Changes you make on your Palm III organizer or Palm Desktop software appear in both places after you synchronize. With Palm Desktop software, you can do the following: nWork with your Palm III organizer applications on your computer. Palm Desktop software duplicates the Date Book, Address Book, To Do List, and Memo Pad applications on your organizer, so you can view, enter, and modify any data stored on your organizer. nBack up the data stored on your organizer with HotSync technology and synchronize the data on your Palm Desktop software. Synchronization is a one-step procedure that ensures your data is always safe and up-to-date. See “Exchanging and updating data: HotSync operations” in Chapter 4 for more information. Tap arrows to select year Tap to select month Tap to select date
Chapter 1 Page 21 nImport and export data, so you can easily transfer data from other desktop applications into any of your main applications. See “Importing data” in Chapter 2 for more information. nPrint your Date Book, Address Book, To Do List, and Memo Pad information on any printer. Connecting the cradle The cradle that comes with your Palm III organizer enables you to synchronize the information on your Palm III organizer with the Palm Desktop software using HotSync technology. To connect the cradle: 1. Turn off your computer and plug the cable from the Palm III organizer cradle into the serial (COM) port on your computer. Note:Your Palm III organizer requires a dedicated port. It cannot share a port with an internal modem or other device. If you are unsure about the exact location of the serial port on your computer, refer to the manual supplied with the computer. Installing Palm Desktop software The following instructions guide you through installing Palm Desktop software. After installation, refer to the online Help in Palm Desktop software for information about how to use the software. To ensure a safe and uninterrupted installation of Palm Desktop software, please do the following before installing: nTurn off your computer and connect the cradle to it. Do not place your organizer in the cradle until instructed. nIf you are installing from diskettes (rather than the CD-ROM included in the box), make sure the original Palm Desktop software diskettes are write-protected, and then make backup copies of them. When you finish, use the copies to install the
Page 22 Introduction to Your Palm III™ Organizer software, and store the original diskettes in a safe place. Refer to your computer’s manual or operating system documentation if you need information about locking or copying diskettes. nDo not simply copy the Palm Desktop software files to your computer’s hard disk. You must use the installer to place the files in their proper locations and to decompress the files. To install Palm Desktop software: 1. Exit any open programs, including those that run at startup such as Microsoft Office, and disable any virus-scanning software. 2. Insert the Palm Desktop software CD-ROM into the computer’s CD-ROM drive (or insert the Setup diskette into the diskette drive). 3. When the Palm Desktop Installer Menu screen appears, click the Install button to begin the installation procedure. 4. Follow the onscreen instructions to complete the installation. Insert your organizer into the cradle when prompted. Using your organizer with another PIM If you prefer to use another personal information manager (PIM), such as Microsoft Outlook, you can use it instead of installing Palm Desktop software. All you need to install are HotSync Manager and the connection software for your PIM, called a conduit, that lets you synchronize the data between your organizer and your PIM. For information on conduit software, go to this web site: http:// www.palm.com.