Palm Zire 71 Handheld Instructions Manual

Performing common tasks
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A confirmation dialog box appears. If you want to save a copy of the deleted 
item to an archive file in Palm™ Desktop software, be sure that the check box is 
selected. If you don’t want to save a copy, tap the check box to deselect it. (The 
archive option is not available in Palm Photos and Note Pad.)
4.Ta p  O K .
If you chose to save a copy of the selected item, your handheld transfers it to the 
archive file on your desktop the next time you perform a HotSync operation....

Chapter 4 Working with Applications
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Date Book, To Do List: If you want to save a copy of the purged records to an 
archive file on your desktop, be sure that the check box is selected. If you don’t 
want to save a copy, tap the check box to deselect it.
Expense: Select the category you want to purge. All data in the selected category 
will be purged and there is no archive option.
4.Tap OK, or in Expense, tap Purge.
If you chose to save a copy of the purged records, your handheld transfers them to 
an...

Performing common tasks
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The illustrations in this section come from Address Book, but you can use these 
procedures in all the applications in which categories are available. The only 
exception is that the steps for moving photos into albums is slightly different. 
See“Filing photos in albums” in Chapter 12 for details.
To move a record into a category:
1.Select the record you want to categorize.
2.In Address Book only: Tap Edit.
3.Ta p  D e t a i l s .
4.Tap the Category pick list to display the...

Chapter 4 Working with Applications
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2.Select the category you want to view.
The list screen now displays only the records assigned to that category.
TIPPressing an application button on your handheld scrolls through all the 
categories of that application except for Unfiled. This feature is not available in 
Date Book.
To define a new category:
1.Tap the category pick list in the upper-right corner of the screen or list.
2.Select Edit Categories. 
3.Ta p  N e w.
4.Enter the name of the new category,...

Performing common tasks
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To rename a category:
1.Tap the category pick list in the upper-right corner of the screen or list.
2.Select Edit Categories. 
3.Select the category that you want to rename, and then tap Rename.
4.Enter the new name for the category, and then tap OK.
5.Ta p  O K .
TIPYou can group the records within two or more categories into one 
category by giving the categories the same name. For example, if you change 
the name of the Personal category to Business, all records formerly in...

Chapter 4 Working with Applications
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Looking up Address Book records
In Address Book you can use the Look Up line with the stylus or navigator to look 
up and quickly scroll to any of your Address Book entries.
To look up an Address Book record with the stylus:
1.From the Address list screen, enter the first letter of the name you want to find.
The list scrolls to the first entry that begins with that letter. If you write another 
letter, the list scrolls to the first entry that starts with those two...

Performing common tasks
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The Quick Look Up line displays only letters that are a possible match for that 
position. For example, in the screen shown here, if you enter c in the first box, 
only the letters a, h, and o appear in the second box.
If there is only one possible match for a particular position, the highlight jumps 
to the next position.
4.Press Up or Down on the navigator to select the next letter of the name you want 
to find.
The list then scrolls to the first entry that starts with those...

Chapter 4 Working with Applications
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3.Tap OK. 
Find searches for the text in all records and all notes.
As your handheld searches for the text, you can tap Stop at any time. You may 
want to do this if the entry you want appears before your handheld finishes the 
search. To continue the search after you tap Stop, tap Find More.
4.Tap the text that you want to review.
Using Phone Lookup
Phone Lookup displays the Address list screen. You can add to a record the 
information that appears in this list.
To...

Performing common tasks
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The name you selected, along with the information associated with it, is pasted 
into the record you selected in step 1.
Using Graffiti 2 commands with Phone Lookup
Write the Graffiti 2 Command stroke “/L” to activate the Phone Lookup feature. 
You can also activate it in the following circumstances:
nWhile entering text: For example, to insert the full name and phone number for 
someone with the last name Williams, write the Graffiti 2 characters for Wi and 
then the Phone...

Chapter 4 Working with Applications
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3.Tap Who.
4.Tap Lookup.
The Attendees Lookup screen displays all the names in your Address Book that 
have data in the Company field.
5.Select the name you want to add, and then tap Add.
The name appears in the Attendees screen.
6.Repeat steps 4 and 5 to add more names.
7.Ta p  D o n e .
8.Ta p  O K .
Sorting lists of records
You can sort lists of records in various ways, depending on the application. Sorting 
is available in applications that have list screens:...