Palm M505 Color Handhelds Instructions Manual
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Chapter 7 Page 181 IR HotSync operations Your handheld is equipped with an infrared (IR) port that supports the IrCOMM implementation of the standards for infrared communication established by the Infrared Data Association (IrDA). This means that not only can you beam data to another Palm OS handheld that’s equipped with an IR port, but you can also beam data to a mobile phone and any other device that supports the IrCOMM implementation of the IrDA standards. Most importantly, you can use the IR port to perform HotSync operations; you don’t need your cradle. This is especially useful if you travel with an infrared-enabled laptop. You simply enable infrared communication on your laptop and handheld and follow the steps in “Performing an IR HotSync operation” later in this section. Preparing your computer for infrared communication Before you can perform a HotSync operation using the IR port, the computer with which you want to synchronize must fulfill these requirements: nYour computer must support the IrCOMM implementation of the IrDA standards. nYour computer must have an enabled infrared port that’s built into the computer, or an enabled infrared device attached to the computer. Some desktop computers may require an infrared device attached to a physical COM port. Laptops are likely to have a built-in IR port, so no external device is necessary. nYour computer must have an installed infrared driver. If you have an external infrared device attached to your computer, a driver is probably included with the device. Consult the documentation included with the device for information on installing the required driver. Check your computer’s documentation to learn if the computer supports infrared communication. Preparing your Macintosh computer for infrared communication Before you can perform a HotSync operation using the IR port to synchronize with your Macintosh computer, you must install some additional files on your Macintosh.
Page 182 Advanced HotSync® Operations To install the extensions for infrared communication on a Macintosh: 1. Insert the Palm Desktop software CD-ROM into the CD-ROM drive on your Macintosh. 2. Open the Palm Extras folder. 3. Open the IrDA Files folder. 4. Open the Install in your System Folder. 5. Go to the Extensions folder in your System Folder and move the files with the same names as the files in the Install in your System Folder to another folder. (This will enable you to reinstall them later if needed.) 6. Copy the four extension files into the Extensions folder in your System Folder. 7. Restart your Macintosh. Configuring HotSync Manager for infrared communication Next, you need to configure HotSync Manager for infrared communication. To configure HotSync Manager for infrared communication on a Windows computer: 1. Click the HotSync Manager icon in the Windows system tray, and make sure Infrared is checked. If you do not have an Infrared option on the HotSync Manager menu, complete the following steps. 2. Make sure Local Serial is checked on the menu. 3. Choose Setup. 4. Click the Local tab.
Chapter 7 Page 183 5. In the Serial Port drop-down box, select the simulated port that your computer uses for infrared communication. Note:See the documentation for your operating system for instructions on finding the simulated port. This information is usually located in the Control Panel. 6. Click OK. Note:If your cradle is connected to a USB port, you can continue using it while HotSync Manager is configured for infrared communication. If your cradle is connected to a serial port, you cannot use your HotSync cradle again until you reconfigure the HotSync Manager to communicate with the port defined for cradle synchronization. To configure HotSync Manager for infrared communication on a Macintosh: 1. Double-click the HotSync Manager icon in the Palm folder. 2. In the HotSync Controls tab, select Enabled. 3. Click the Serial Port Settings tab. 4. Under Check for handheld connection using, select Local Setup.
Page 184 Advanced HotSync® Operations 5. Under Local Setup, select Infrared Port from the Port pop-up menu. 6. Close the HotSync Software Setup window. Performing an IR HotSync operation After you complete the steps to prepare for performing an IR HotSync operation, it is easy to perform the actual operation. To perform an IR HotSync operation: 1. In the Applications Launcher, tap the HotSync icon. 2. Tap Local. 3. Tap the pick list below the HotSync icon and select IR to a PC/Handheld. 4. Position the IR port of your handheld within a couple of inches of the infrared port of your computer. 5. Tap the HotSync icon to start the IR HotSync operation. Tap here to start IR HotSync operation
Chapter 7 Page 185 Returning to cradle HotSync operations It’s easy to return to using the cradle for HotSync operations. Note:If your cradle is connected to a USB port, you can continue using it while HotSync Manager is configured for infrared communication. Use the following instructions to return to Local USB cradle HotSync operations only when needed, such as when you have disconnected the cradle from the USB port. To return to local USB cradle HotSync operations on a Windows computer: 1. If needed, connect the cradle to the USB port of your computer you use for HotSync operations. 2. Click the HotSync Manager icon in the Windows system tray, and select Local USB if it is not already checked. To return to local Serial cradle HotSync operations on a Windows computer: 1. If needed, connect the cradle to the port of your computer you use for HotSync operations. 2. Click the HotSync Manager icon in the Windows system tray. 3. Choose Setup, and then click Local. 4. Select the COM port where your cradle is connected. 5. Click OK. To return to local serial cradle HotSync operations on a Macintosh: 1. If needed, connect the cradle to a serial port on your Macintosh. 2. Double-click the HotSync Manager icon in the Palm folder. 3. In the HotSync Controls tab, select Enabled. 4. Click the Serial Port Settings tab. 5. Under Check for handheld connection using, select Local Setup. 6. Under Local Setup, select the port where your cradle is connected from the Port pop-up menu. 7. Close the HotSync Software Setup window. Now, the next time you want to perform a HotSync operation, just press the HotSync button on the cradle, as you always did in the past.
Page 186 Advanced HotSync® Operations Conducting a HotSync operation via modem You can use a modem to synchronize your handheld when you are away from your computer. Note:The first HotSync operation must be local, using the cradle. After that, you can perform a modem HotSync operation. To perform a HotSync operation via modem you need the following: nA modem connected to your computer. nPalm Desktop software configured for use with the modem. nA modem connected to your handheld. nA configuration for the kind of modem connection you want to make. See “Connection preferences” in Chapter 8 for more information. Preparing your computer There are a few steps you must perform to prepare your computer for a modem HotSync operation. Be sure to perform these steps before you leave your office so that your computer is ready to receive a call from your handheld. To prepare your Windows computer for a modem HotSync operation: 1. Confirm that the computer modem is connected and turned on, and that no communications applications, such as fax or telephony software, are running on a COM port. Note:Make sure the computer is disconnected from all online services, such as America Online (AOL). This helps to avoid conflicts with the COM port. 2. Start HotSync Manager if it is not already running, and from the HotSync Manager menu, choose Modem. 3. Adjust the following options as needed.
Chapter 7 Page 187 4. Click OK. Serial PortIdentifies the port for the modem. If you are unsure of the port assignment, look at the Modem Properties in the Windows Control Panel. SpeedDetermines the speed at which data is transferred. Try the As Fast As Possible rate first, and adjust downward if you experience problems. This setting allows Palm Desktop software and your handheld to find and use the fastest speed. ModemIdentifies the modem type or manufacturer. Refer to your modem manual or face plate for its type or settings. If you’re not sure of your modem type or your modem doesn’t match any that appear in the list, select Hayes Basic. Setup StringIdentifies the setup string for your particular modem. Not all modems require a setup string. Refer to your modem manual and enter the setup string if recommended by the manufacturer.
Page 188 Advanced HotSync® Operations To prepare a Macintosh for a modem HotSync operation: 1. Confirm that the Macintosh modem is connected and turned on, and that no communications applications, such as fax or telephony software, or AppleTalk networking are running on that serial port. Note:Make sure the Macintosh is disconnected from all online services, such as CompuServe and America Online (AOL). This helps to avoid conflicts with the serial port. 2. Double-click the HotSync Manager icon in the Palm folder. 3. Click the Serial Port Settings tab. 4. Under Check for handheld connection using, click Modem Setup. 5. Adjust the following options as needed. 6. Close the HotSync Software Setup window. ModemIdentifies the type of modem connected to your Macintosh. If your modem does not appear on the list, use the Hayes Basic setting, or choose Custom to enter a command string. Refer to the manual that came with your modem to find the appropriate command string. PortIdentifies the port that Palm Desktop software uses to communicate with the modem. Select the modem or printer port where you connected the modem cable. Modem SpeakerActivates the modem’s speaker. If you are having trouble connecting, turn on this option to make sure the modem connected to your Macintosh is responding to incoming calls.
Chapter 7 Page 189 Preparing your handheld There are a few steps you must perform to prepare your handheld for a modem HotSync operation. To prepare your handheld for a modem HotSync operation: 1. Tap the Applications icon . 2. Tap the HotSync icon . 3. Tap Modem. 4. Tap the pick list below the icon and select a modem configuration. Note:If you need to create a configuration, tap the Menu icon and then select Options and Connection Setup. See “Connection preferences” in Chapter 8 for more information. 5. Tap the Enter phone # field. Select a modem configuration Tap here
Page 190 Advanced HotSync® Operations Note:If you plan to connect to your company’s dial-in server (network modem) instead of connecting to a computer modem, see “Conducting a HotSync operation via a network” later in this chapter. 6. Enter the telephone number to access the modem connected to your computer. 7. If needed, enter a dial prefix (such as “9”) to access an outside line, and then tap the Dial Prefix check box. Tip:You can enter a comma in the field to introduce a “pause” in the dialing sequence. Each comma equals a two second pause. 8. If the phone line you’re using for the handheld has Call Waiting, select the Disable call waiting check box to avoid an interruption during the modem HotSync operation. 9. If you want to use a calling card to place the call, select the check box and enter the calling card number. 10. Tap OK. Selecting the conduits for a modem HotSync operation The Conduit Setup dialog box on your handheld enables you to define which files and/or applications synchronize during a modem HotSync operation. You can use these settings to minimize the time required to synchronize data with a modem. To change the Conduit Setup for a modem HotSync operation: 1. Tap the Applications icon . 2. Tap the HotSync icon . 3. Tap the Menu icon . 4. Tap Options, and then tap Conduit Setup. 5. Tap the check boxes to deselect the files and applications that you do not want to synchronize during a modem HotSync operation. The default setting is to synchronize all files.