Palm M505 Color Handhelds Instructions Manual

							Chapter 6 Page 151
Adding details to e-mail items
Before you send your e-mail item, you can attach additional attributes 
to it, such as a signature or a priority level. These features are 
dependent on the desktop E-mail application you use. If your 
application does not support the attribute you select, your handheld 
cannot attach that attribute to the e-mail item.
The following details are available:
The Priority and BCC settings are valid only for the current e-mail 
item and must be set for each item you create.
PriorityFlags an e-mail item as High, Normal, or Low 
priority.
BCCCreates a blind carbon copy field in the New 
Message screen. 
SignatureAttaches previously defined text as the closing of an 
e-mail item. See “Adding a signature to your e-mail 
item” later in this chapter.
Confirm 
ReadRequests a confirmation telling you when the 
e-mail item was read.
Confirm 
DeliveryRequests a confirmation telling you when the 
e-mail item was delivered.
Tap here to enter address in field
Tap to select 
						

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Setting a priority
To set a priority for your e-mail item:
1. In the New Message screen, tap Details.
2. Tap the Priority pick list and select the priority you want.
3. Tap OK.
Tip:Your handheld can flag e-mail items with a specific priority 
only if your desktop E-Mail application supports this feature.
Sending a blind carbon copy
To add a BCC field to your e-mail item:
1. In the New Message screen, tap Details.
2. Tap the BCC check box to select it.
3. Tap OK.
Tap here
Tap 
here
Tap to select priority 
						

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4. Tap the BCC: field and enter an address. 
Adding a signature to your e-mail item
A signature consists of information about yourself that is appended to 
your e-mail item as its closing. For example, a signature can contain 
your name, address, phone and fax numbers, and any other text you 
want to include. By defining such information as a signature, you save 
yourself the trouble of having to enter it every time you create an 
e-mail item. 
Adding a signature to your message is a two-part process. First, you 
create your signature. Then you select the Signature option. 
To create a signature:
1. Tap the Menu icon  .
2. Tap Options, and then tap Preferences.
3. Tap the Signature text field and enter the text of your signature. 
4. Tap OK.
To add a signature to your e-mail item:
1. In the New Message screen, tap Details.
BCC field
Add signature 
text here 
						

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2. Tap the Signature check box to select it and add your signature to 
the e-mail item.
Note:The check box stays selected, so all subsequent e-mail 
items you create will also contain your signature until you 
deselect the Signature option. 
3. Tap OK.
Note:The signature does not display in your e-mail item; only your 
recipient sees the signature.
Requesting confirmations
To receive a confirmation when your e-mail item is read:
1. In the New Message screen, tap Details.
2. Tap the Confirm Read check box to select it. 
3. Tap OK.
To receive a confirmation when your e-mail item is delivered:
1. In the New Message screen, tap Details.
2. Select the Confirm Delivery check box to select it. 
3. Tap OK.
Storing e-mail to be sent later
When you send e-mail from your handheld, it actually stores the 
e-mail in the Outbox folder until the next time you synchronize your 
handheld with your computer. During synchronization, all e-mail 
stored in the Outbox folder is transferred to the Outbox folder in your 
desktop E-Mail application. E-mail created on your handheld is sent 
out the next time you send mail from your desktop E-Mail application.
To send e-mail:
nAfter you create an e-mail item, tap Send. 
Editing unsent e-mail
You can make changes to an e-mail that has not yet been sent, as long 
as you have not yet performed a HotSync operation. When you edit an 
e-mail item, your handheld removes the item from the Outbox folder 
and takes you back to the New Message screen, where you can edit the 
item and resend it, save it as a draft, or delete it. 
						

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To retrieve an e-mail item:
1. In the Message list, tap Outbox from the pick list in the upper-right 
corner.
2. Tap the e-mail item you want to retrieve.
3. Tap Edit.
Draft e-mail
Sometimes you may not want to send an e-mail item immediately; for 
example, you may want to add additional information before sending 
it. Your handheld stores such e-mail items in the Draft folder until you 
are ready to edit them again.
Note:When you’re creating or editing an e-mail item, you can also 
save the item as a draft by canceling it. When you cancel an 
item, your handheld opens a dialog asking if you want to save 
the e-mail item. If you tap Yes, your handheld saves the item 
in the Draft folder.
To save an e-mail item as a draft:
1. Create an e-mail item.
Tap here to display folder list
Tap 
here to 
select 
item
Tap to 
edit 
item 
						

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2. Tap the Menu icon  .
3. Tap Message, and then tap Save Draft.
To edit an e-mail item saved as a draft:
1. In the Message list, tap Draft from the pick list in the upper-right 
corner.
2. Tap the draft you want to display.
3. Tap Edit.
4. Enter your changes; then either save the e-mail item again as a 
draft, or tap Send to move the item to your Outbox folder.
Filing e-mail
Your handheld can store e-mail you receive or create in the Filed 
folder. The contents of this folder do not automatically synchronize 
with your desktop E-Mail application during a HotSync operation. 
Your handheld, however, stores a backup copy of the Filed folder on 
your computer hard disk.
To file e-mail:
1. Open an e-mail item.
2. Tap the Menu icon  .
3. Tap Message, and then tap File.
4. Tap No to save the e-mail item and move it to the Filed folder, or 
tap Yes to file the item and keep a copy in the Inbox.
To remove e-mail from the Filed folder:
1. In the Message list, tap Filed from the pick list in the upper-right 
corner.
2. Tap the e-mail item you want to restore. 
Tap here 
to select 
item
Tap to 
edit 
item 
						

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3. Tap Edit to display and modify the item.
Tip:After you display and modify the e-mail item, you can send it, 
save it as a draft, or return it to the Filed folder.
Deleting e-mail
Your handheld stores deleted e-mail in the Deleted folder until you 
perform the next HotSync operation. If you delete an e-mail item from 
the handheld, it is also deleted from your desktop E-Mail application 
when you perform the next HotSync operation.
To delete e-mail:
1. Open the e-mail item you want to delete.
2. Tap Delete. 
3. If you selected the Preferences option to confirm deletion, tap Yes. 
Removing e-mail from the Deleted folder
You can reverse the deletion of an e-mail item (by removing it from the 
Deleted folder) as long as you have not performed a HotSync 
operation or purged the contents of the Deleted folder.
To remove an e-mail item you received from the Deleted folder:
1. In the Message list, tap Deleted from the pick list in the upper-right 
corner.
2. Tap the e-mail item you want to restore. 
3. Tap Undelete to move the selected item to the Inbox and mark it as 
read.
To remove an e-mail item you created from the Deleted folder:
1. In the Message list, tap Deleted from the pick list in the upper-right 
corner.
2. Tap the e-mail item you want to restore. 
3. Tap Edit to display and modify the item.
Note:After you display and modify the e-mail item, you can send it 
or save it as a draft.
Purging deleted e-mail
Your handheld stores deleted e-mail in the Deleted folder until you 
perform a HotSync operation, so deleted e-mail can claim storage 
space. To avoid this problem, purge the contents of your Deleted 
folder. E-mail that you purge is still deleted from your desktop E-Mail 
application when you perform the next HotSync operation. 
						

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To purge the contents of the Deleted folder:
1. Tap the Menu icon  . 
2. Tap Message, and then tap Purge Deleted.
3. Tap Yes. 
Note:You cannot restore e-mail items after you purge them.
Message list options
Message list options enable you to manage the way the Message list 
displays information.
Folders
Your handheld provides folders for categorizing your mail. The 
Message list displays the e-mail items in the folder you select.
To select a folder:
1. Tap the pick list in the upper-right corner to open the list of folders:
2. Select the folder you want to display in the Message list screen.
Date column
The Date column is optional in the Message list. By default, the Date 
column is hidden to increase the available screen space. 
To show the Date column:
1. In the Message list, tap Show.
InboxContains the e-mail from your desktop E-Mail 
application Inbox, minus any that you have excluded 
using filtering options. See “Creating special filters” 
later in this chapter.
OutboxContains the e-mail you created and sent on the 
handheld since the last HotSync operation.
DeletedContains the e-mail you deleted since the last HotSync 
operation.
FiledContains the e-mail you want to store on the handheld.
DraftContains the e-mail you created using the handheld 
but are not yet ready to send. 
						

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2. Tap the Show Date check box to select it. 
3. Tap OK.
Sorting the Message list
You can sort e-mail items by the date sent, by sender, or by subject.
Note:High-priority e-mail items always appear first, no matter how 
you sort the list.
To sort the Message list:
1. In the Message list, tap Show.
2. Tap the Sort by pick list and select one of the following options:
3. Tap OK. 
HotSync options
HotSync options enable you to manage your e-mail more effectively 
by selecting which e-mail items download when you synchronize 
your computer and your handheld. You can define different settings 
for local and remote synchronization. For example, you may want to 
download all of your e-mail during local synchronization and only 
DateSorts e-mail by date and displays the most recent 
e-mail item at the top of the screen.
SenderSorts e-mail by the sender’s user name and 
displays items in ascending alphabetical order, 
based on the first word of the From: field.
SubjectSorts e-mail by the subject and displays items in 
ascending alphabetical order, based on the first 
word of the Subj: field.
Tap 
Show 
						

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urgent e-mail during remote synchronization. Once defined, your 
handheld determines if synchronization is occurring locally or 
remotely and uses the appropriate settings for the HotSync operation.
To open the HotSync Options dialog box:
1. Tap the Menu icon  .
2. Tap Options, and then tap HotSync Options.
3. Tap the Settings for pick list and select Local HotSync or Remote 
HotSync.
Note:For more information about Local and Remote HotSync 
operations, see Chapter 7.
4. Tap the filtering option you want to apply:
AllDuring synchronization, all e-mail items in your 
desktop E-Mail Inbox synchronize with your 
handheld, and all e-mail items in your handheld 
Outbox are sent to your desktop E-Mail 
application.
Send OnlyDuring synchronization, only the e-mail items in 
your handheld Outbox are sent to your desktop 
E-Mail application; from there, they are sent to 
their destinations.
Tap here 
to display 
HotSync 
options