Palm M505 Color Handhelds Instructions Manual

							Chapter 5 Page 111
Address Book
Address Book is the application in which you store name and address 
information about people or businesses.
Creating an Address Book entry
A record in Address Book is called an “entry.” You can create entries 
on your handheld, or you can use Palm Desktop software to create 
entries on your computer and then download the entries to your 
handheld with your next HotSync operation.
Palm Desktop software also has data import capabilities that enable 
you to load database files into Address Book on your handheld. 
Preferences
nStart/End Time. Defines the start and end times 
for Date Book screens. If the time slots you 
select do not fit on one screen, you can tap the 
scroll arrows   to scroll up and down.
nAlarm Preset. Automatically sets an alarm for 
each new event. The silent alarm for untimed 
events is defined by minutes, days, or hours 
before midnight of the date of the event. 
nAlarm Sound. Sets the tone of the alarm.
nRemind Me. Defines how many times the alarm 
will occur after the initial occurrence. The 
choices are Once, Twice, 3 Times, 5 Times, and 
10 Times.
nPlay Every. Defines how often the alarm 
sounds. The choices are Minute, 
5 minutes, 10 minutes, and 30 minutes.
About Date 
BookShows version information for Date Book. 
						

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See “Importing data” in Chapter 2 and Palm Desktop online Help for 
more information.
To create a new Address Book entry:
1. Press the Address Book application button   on the front of your 
handheld to display the Address list.
2. Tap New.
3. Enter the last name of the person you want to add to your 
Address Book. 
Note:The handheld automatically capitalizes the first letter of 
each field (except numeric and e-mail fields). You do not 
have to use the Graffiti capital stroke to capitalize the first 
letter of the name. 
4. Use the Next Field Graffiti stroke to move to the First Name field.
Tip:You can also move to any field by tapping it directly.
5. Enter the persons first name in the First Name field.
6. Enter the other information that you want to include in this entry.
Note: As you enter letters in the Title, Company, City, and State 
fields, text appears for the first logical match that exists in 
your Address Book. As you enter more letters, a closer 
match appears. For example, you may already have 
   Next Field    
Tap New
Cursor 
at Last 
name 
						

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Sacramento and San Francisco in your Address Book. As 
you enter “S” Sacramento appears, and as you continue 
entering “a” and “n” San Francisco replaces Sacramento. 
As soon as the word you want appears, tap in the next 
field to accept the word.
7. Tap the scroll arrows   to move to the next page of information.
8. After you finish entering information, tap Done.
Tip:To create an entry that always appears at the top of the 
Address list, begin the Last name or Company field with a 
symbol, as in *If Found Call*. This entry can contain contact 
information in case you lose your handheld.
Selecting types of phone numbers
You can select the types of phone numbers or e-mail addresses that 
you associate with an Address Book entry. Any changes you make 
apply only to the current entry. 
To select other types of phone numbers in an entry:
1. Tap the entry that you want to change. 
2. Tap Edit.
3. Tap the pick list next to the label you want to change. 
Tap Done 
						

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4. Select a new label.
Changing Address Entry details
The Address Entry Details dialog box provides a variety of options 
that you can associate with an entry. 
To open the Address Entry Details dialog box:
1. Tap the entry whose details you want to change.
2. Tap Edit.
3. Tap Details.
4. Select any of the following settings:
Show in 
ListSelect which type of phone or other information 
appears in the Address list screen. Your options 
are Work, Home, Fax, Other, E-mail, Main, Pager, 
and Mobile. The identifying letters W, H, F, O, M, 
or P appear next to the record in the Address list, 
depending on which information is displayed. If 
you select E-mail, no identifying letter is 
displayed.
CategoryAssign the entry to a category. 
PrivateHide this entry when Security is turned on.
Tap 
triangle 
						

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Address Book menus
Address Book menus are shown here for your reference, and Address 
Book features that are not explained elsewhere in this book are 
described here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
The Record and Options menus differ depending on whether you’re 
displaying the Address list screen or the Address view screen.
Record menus
Options menus
Duplicate 
AddressMakes a copy of the current record and displays 
the copy in Address Edit so you can make 
changes to the copied record. The copy has the 
same category and attached notes as the original 
record.
DialInitiates dialing on an infrared-equipped mobile 
phone by sending the telephone number through 
the IR port on your handheld to the phone.
Address list 
Address 
view
Address list Address view 
						

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Preferences
nRemember last category. Determines how 
Address Book appears when you return to it 
from another application. If you select this 
check box, Address Book shows the last 
category you selected. If you clear it, Address 
Book displays the All category.
nEnable Tap Dialing. Allows automatic dialing 
by tapping on a telephone number in Address 
Book. You must have an infrared-equipped 
mobile phone near your handheld to use this 
feature.
Rename 
Custom FieldsThese custom fields appear at the end of the 
Address Edit screen. Rename them to identify the 
kind of information you enter in them. The names 
you give the custom fields appear in all entries. 
About 
Address BookShows version information for Address Book. 
						

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To Do List
A To Do List item is a reminder of some task that you have to 
complete. A record in To Do List is called an “item.”
To create a To Do List item:
1. Press the To Do List application button   on the front of your 
handheld to display the To Do List.
2. Tap New.
3. Enter the text of the To Do List item. The text can be longer than 
one line.
4. Tap anywhere onscreen to deselect the To Do List item.
Tip:If no To Do List item is currently selected, writing in the 
Graffiti writing area automatically creates a new item.
Setting priority
The priority setting for items lets you arrange the tasks in your To Do 
List according to their importance or urgency. The default setting for 
the To Do List is to arrange items by priority and due date, with 
priority 1 items at the top. If you have a number of items in your list, 
changing an item’s priority setting may move its position in the list. 
Note:When you create a new To Do List item, its priority is 
automatically set to level 1, the highest (most important) level. 
If you select another item first, however, the item you create 
appears beneath the selected item and is given the same 
priority as the selected item. 
Tap 
New
New To 
Do item 
						

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To set the priority of a To Do List item:
1. Tap the Priority number on the left side of the To Do List item.
2. Tap the Priority number that you want to set (1 is most important). 
Checking off a To Do List item
You can check off a To Do List item to indicate that you’ve completed 
it. You can set the To Do List to record the date that you complete the 
To Do item, and you can choose to show or hide completed items. See 
“To Do Show Options” later in this chapter.
To check off a To Do List item:
nTap the check box on the left side of the item.
Changing To Do List item details
The To Do Item Details dialog box enables you to change settings for 
individual items. 
To display the To Do Item Details dialog box:
1. Tap the text of the item whose details you want to change.
2. Tap Details.
Tap to 
select 
priority Tap here
Completed 
To Do item 
						

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Setting a due date
You can associate a due date with any To Do List item. You can also 
sort the items that appear in the list based on their due date.
To set a due date for a To Do List item:
1. In the Details dialog box, tap “No Date” to open the Due Date pick 
list.
2. Tap the date that you want to assign the item:
3. Tap OK.
Tip:If you turn on the Show Due Dates option in the To Do Show 
options dialog, you can tap directly on the due date in the To 
Do List to open the pick list shown in step 2. 
TodayAssigns the current date.
TomorrowAssigns tomorrow’s date.
One week laterAssigns the date exactly one week from the 
current date.
No DateRemoves the due date from the item.
Choose dateOpens the date selector, where you can 
choose any date that you want for the item.
Tap here 
						

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To Do Show Options
The Show Options dialog box enables you to control the appearance 
of To Do List, and To Do items in Date Book Agenda view.
To change the Show Options settings:
1. In To Do List, tap Show.
2. Select any of the following settings:
Show 
Completed 
ItemsDisplays your completed items in the To Do 
List. If you turn off this setting, your To Do 
items disappear from the list when you 
complete (check) them.
Items that no longer appear on the list because 
you turn off this setting have not been deleted. 
They are still in the memory of your handheld. 
Purge completed items to remove them from 
memory.
Show Only 
Due ItemsShows only the items that are currently due, 
past due, or have no due date specified. When 
this setting is active, items that are not yet due 
do not appear in the list until their due date.
Record 
Completion 
DateReplaces the due date with the actual date 
when you complete (check) the item. If you do 
not assign a due date to an item, the 
completion date still records when you 
complete the item.