OKI C5900N User Manual

							
Printer settings in Windows> 21
PRINTER SETTINGS IN WINDOWS
Your printer’s operator panel menus provide access to many 
options. The Windows printer driver also contains settings for 
many of these items. Where items in the printer driver are the 
same as those in the operator panel menus, and you print 
documents from Windows, the settings in the Windows printer 
driver will override those items in the operator panel menus.
The illustrations in this chapter show Windows XP. Windows 2000 
versions may appear slightly different, but the principles are the 
same.
PCL OR POSTSCRIPT
Three printer drivers are supplied with your printer: one for PCL5c 
emulation, one for PCL6 emulation, and the other for PostScript 3 
emulation. If you print mainly fr om general “Office” applications 
choose one of the PCL drivers. For faster printing of PDF 
documents, choose PostScript. If you print mainly from 
professional DTP and graphics applications, choose PostScript.
PRINTING PREFERENCES IN WINDOWS APPLICATIONS
When you choose to print your 
document from a Windows 
application program a print 
dialogue box appears. This 
dialogue usually specifies the 
name of the printer on which you 
will print your document. Next to 
the printer name is a  Properties 
button.
When you click  Properties a new 
window opens which contains a short list of the printer settings 
available in the driver, which yo u can choose for this document.
The window which opens when you click  Properties depends on 
which printer driver has been installed. The PostScript driver 
offers different choices to the PCL driver.
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Printer settings in Windows> 22
POSTSCRIPT EMULATION
1.Page orientation sets 
portrait (tall) or 
landscape (wide) page 
orientation. The 
“rotated” rotates the 
paper through 90 
degrees anti-clockwise.
2. When printing double 
sided pages (duplex 
unit required). You can 
flip the paper either on 
its long edge or short edge.
3. Pages can be printed in forward or reverse order. If using 
the face down (top) paper stacker, forward order is 
usually appropriate to ensure that pages are stacked in 
numerical order. If using the face up (rear) paper stacker, 
reverse order would normally stack your pages in 
numerical order.
4. You can specify how many pages to print on a sheet. 
Pages will be scaled to fit the number you choose. If you 
choose booklet printing (requires duplex unit) two pages 
will automatically be set, and pages will be printed with 
the correct pages opposite one another so that folding the 
stacked printout produces a booklet.
5. Advanced options are also available, such as how to 
download TrueType fonts, an d whether advanced options 
such as booklet printing are available.
The printer driver contains extens ive on-line help for these items 
to help you make the most appropriate choices.
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Printer settings in Windows> 23
PCL EMULATION
When you click the Properties button from your application’s 
Print dialogue, the driver window opens to allow you to specify 
your printing preferences for this document.
1.
Paper size should be the 
same as the page size of 
your document (unless you 
wish to scale the printout 
to fit another size), and 
should also be the same as 
the size of paper you will 
feed into the printer.
2.You can choose the source 
of the paper to feed, which 
may be Tray 1 (the 
standard paper tray), Tray 2 (if you have the optional 2nd 
paper tray installed) or the multi purpose feeder. You can 
also click on the appropriate part of the screen graphic to 
select your preferred tray.
3. A variety of document finishing options can be selected, 
such as normal one page per sheet, or N-up (where N can 
be any number up to 16) for printing scaled down pages 
at more than one page per sheet. Booklet printing prints 
two pages per sheet on each side of the paper so that 
when folded they make up  a booklet. Booklet printing 
requires the duplex unit to  be installed in your printer.
Poster printing will print larg e pages as tiles spread over 
multiple sheets.
4. For two-sided printing, you can choose to flip the page by 
the long edge or the short edge. Of course, this requires 
that a duplex unit be installed in your printer.
5. If you have changed some printing preferences before and 
saved them as a set, you can recall them to avoid having 
to set them individually each time you need them.
6. A single on-screen button restores the default settings.
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Printer settings in Windows> 24
SECURE PRINTING
Secure printing allows you to print confidential documents on 
printers that are shared with other users in a network 
environment.
The document does not print until a PIN (Personal Identification 
Number) is entered through the Printer Control Panel. You must 
go to the printer and enter the PIN.
This feature requires the hard disk drive in your printer, this 
device must be enabled in the pr inter driver. (See “Setting the 
driver device options” on page 32)
The secure printing feature is not available for Mac OS X.
If there is not enough hard disk space for the spooled data, a 
“Disk Full” message displays,  and only one copy prints.
The secure printing feature may not be available from within 
some PC applications.
If your application software has a  collate print option, turn it off. 
Otherwise secure printing will not work.
There are three parts in secure printing:
Sending the document to th e printer (Windows page 24, 
Mac page 26);
Printing the document (page 27);
Deleting the document when it is not required (page 28).
SENDING THE DOCUMENT
Windows
1. If using the PCL driver, in  the [Setup] tab choose any 
saved driver settings you wish to use. See “Recalling 
saved driver settings” on page 32.
2. In the driver’s [Job Options] tab, click [Secure Print].
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Printer settings in Windows> 25
3.The Job PIN (Personal Identification Number) window 
opens.
4. If the PIN window does not open, click the [PIN] button.
5. In the Job PIN window, enter a [name] for this print job.
6. The name may be up to 16 alpha-numeric characters. If 
you have more than one print job stored on the printer 
when you come to print, you will need a distinctive name 
to distinguish between each of your print jobs.
7. If you would like a prompt at the printer for the job name, 
click the [Request…] checkbox below the name entry.
8. Enter a number from 0000 to 9999 in the [PIN] box.
9. Your PIN must be unique on this printer. Each user should 
be allocated a PIN by the system administrator.
10. Click [OK] to accept your changes.
11. Click [OK] to close the Printer Properties window.
12. Print your document.
13. The print job will be sent to the printer, but will not print 
at this time.
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Printer settings in Windows> 26
Mac OS 9
If you use the Apple LaserWriter driver, the printing plug-in for 
secure printing must first be enabled in the printer driver. This 
step is not necessary for the Adobe PostScript driver.
To enable the LaserWriter plug-in:
1.On the desktop, click the printer icon for the printer for 
which you want to enable the plug-in.
2. Choose [File] Æ [Print Desktop].
3. Select [Plug-In Preferences] (1).
4. Select [Print Time Filters] (2) and [Job Type] (3).
5. Click [Save Settings] (4).
6. Click [Cancel] (5) and return to the desktop.
To send the document to the printer:
1. In your application program, choose [File] Æ [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Job Type] (2).
4. Select [Secure Printing] (3).
5. In the [Job Name] field (4), enter a job name to identify 
the job on the printer’s control panel.
6. Enter a number from 0000 to 9999 in the [PIN] box and 
click [Print].
7. Your PIN must be unique on this printer. Each user should 
be allocated a PIN by the system administrator.
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Printer settings in Windows> 27
PRINTING THE DOCUMENT
Your secure print job is printed using the Printer Control Panel on 
the front of the printer.   
1.When the printer is idle (“ONLINE” indicated in the 
display), use the +/- buttons to select the PRINT JOB 
menu, then press [ENTER].
2. Select “ENCRYPTED/STORED JOB”.
3. Use the +/- buttons to enter the first digit of your PIN, 
then press [ENTER].
4. Repeat step 3 to enter the remaining three digits.
5. If you have more than one stored document, a list 
appears in the display.
6. Use the +/- buttons to select the name of the print job 
you wish to print, and press [ENTER] to select it.
7. If necessary, use the +/- buttons to highlight the PRINT 
option.
8. Press [ENTER] to confirm you wish to print the document.
9. Use the +/- buttons to select the number of collated 
copies you require.
10. Press [ENTER] to print your document.
When all required copies have been printed your document 
is automatically deleted from the printer’s hard disk.
It is also possible to print and delete secure documents remotely 
from your PC using the St orage Device Manager utility.
READY
ATTENTION ON LINE
CANCELBACK MENU ENTER
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Printer settings in Windows> 28
DELETING A SECURE PRINT DOCUMENT
If you change your mind about printing a secure document, you 
can delete it from the printer’s hard disk without printing it first.
1.Follow steps 1 to 4 in the above procedure for printing the 
document.
2. Use the +/- buttons to highlight the DELETE option and 
press [ENTER].
3. If necessary, use the +/- buttons to highlight the YES 
choice, and press [ENTER] to confirm the deletion.
Your document is deleted from the printer’s hard disk 
without printing.
STORE TO HARD DISK
This feature allows print jobs to  be created on the PC and stored 
on the printer’s hard disk for printing on demand. This is good for 
forms, generic memos, letterhead, stationery, etc.
If you use this feature for standard forms, for example, you can 
walk up to the printer at any time  and print off your forms without 
having to re-send them from the PC.
This feature works in exactly the same way as the secure printing 
feature described earlier in this Chapter, and is available only in 
the Windows PostScript and PCL drivers. The difference with job 
spooling is that the document is not automatically deleted from 
the printer’s hard disk after printing. It remains there for future 
use until you delete it from the Printer Control Panel or from your 
PC with the Storage Device Manager utility.
Like the secure printing feature, th ere are three parts in job spooling:
1. Sending the document
2. Printing the document
3. Deleting a stored document
NOTE:
If this choice does not appear in the driver screens, or if it is 
greyed out, check to ensure that  the hard disk is enabled in 
the printer driver. (See“Setting the driver device options” on 
page 32)
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Printer settings in Windows> 29
SENDING THE DOCUMENT
Follow the same procedures as described in the section “Sending 
the document” on page 24 for sending a secure document, 
except that on the [Job Options] tab in step 2, click [Store to 
HDD].
PRINTING THE DOCUMENT
Follow the same procedures as described in the section “Printing 
the document” on page 27 for printing a secure document. In this 
case the document will not be deleted from the hard disk after it 
has been printed.
DELETING A STORED DOCUMENT
Follow the procedure as described in “Deleting a secure print 
document” on page 28 for deleting a secure print document.
Like secure print documents, any other documents stored on the 
printer’s hard disk can also be deleted remotely from the PC using 
the Storage Device Manager utility.
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A Guide to printing> 30
A GUIDE TO PRINTING
This Chapter provides a convenient on-screen reference to the 
many features of the driver software supplied with your printer.
HOW TO ACCESS THE DRIVER SCREENS
Most of the features described are accessed via the printer driver 
screens. How you access them depends on your computer and its 
operating system.
WINDOWS DRIVERS
The driver windows are tabbed dialogue boxes, offering a wide 
range choices about how you want to print your documents.
There are two ways to access the driver features from within 
Windows:
1.Directly from the Windows “Printers” folder (“Printers and 
Faxes” folder in Windows XP).
If you choose this method any changes you make will 
become the  driver defaults . This means they will remain 
active for all your applications unless you specifically 
change them from within the application’s Print dialogue.
2. From your application’s Print dialogue.
If you choose this method any changes you make will 
usually only last for as long as the particular application is 
running, or until you change them again. In most cases, 
once you quit the application th e driver defaults will return.
NOTE:
Settings made from the printer’s own control panel are the 
printer defaults . They determine how  your printer will 
behave unless you specify otherwise from your computer.
The  driver defaults  override the printer defaults.
Application Print settings  override both the printer 
defaults and the driver defaults.
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