OKI B2540 MFP User Manual
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B2520 / B2540 - 41 - 1Type in , select the menu SETUP using the keys or and confirm with OK. 2Select WLAN using the keys or and confirm with OK. 3Select PARAMETERS using the keys or and confirm with OK. 4Select IP ADDRESS using the keys or and confirm with OK. 5The number of your IP address will appear in the format 000.000.000.000. Enter the new IP address for your machine in the format displayed and confirm with OK. 6Exit this menu by pressing the key. 2823 - SETUP / WLAN / PARAMETERS / SUBNET MASK 1Type in , select the menu SETUP using the keys or and confirm with OK. 2Select WLAN using the keys or and confirm with OK. 3Select PARAMETERS using the keys or and confirm with OK. 4Select SUBNET MASK using the keys or and confirm with OK. 5The number of your subnet mask will appear in the format 000.000.000.000. Enter the new submask of your machine in the format displayed and confirm with OK. 6Exit this menu by pressing the key. 2824 - SETUP / WLAN / PARAMETERS / GATEWAY 1Type in , select the menu SETUP using the keys or and confirm with OK. 2Select WLAN using the keys or and confirm with OK. 3Select PARAMETERS using the keys or and confirm with OK. 4Select GATEWAY using the keys or and confirm with OK. 5The number of your gateway will appear in the format 000.000.000.000. Enter the new gateway for your machine in the format displayed and confirm with OK. 6Exit this menu by pressing the key. 2825 - SETUP /WLAN / PARAMETERS / SSID 1Type in , select the menu SETUP using the keys or and confirm with OK. 2Select WLAN using the keys or and confirm with OK. 3Select PARAMETERS using the keys or and confirm with OK. 4Select SSID using the keys or and confirm with OK. 5The name of your network will appear on the screen. Enter the new name of your network and confirm with OK. 6Exit this menu by pressing the key. 2826 - SETUP / WLAN / PARAMETERS / MODE 1Type in , select the menu SETUP using the keys or and confirm with OK. 2Select WLAN using the keys or and confirm with OK. 3Select PARAMETERS using the keys or and confirm with OK. 4Select MODE using the keys or and confirm with OK. 5The symbol >>, tells you that your network is in active mode. 6Select one of the modes and confirm with OK. - If you choose the AD-HOC MODE, the sub-menu CHANNEL will appear; enter a number between 1 and 13 and confirm with OK. 7Exit this menu by pressing the key. 2827 - SETUP / WLAN / PARAMETERS / SECURITY This parameter allows you to make your network secure. 1Type in , select the menu SETUP using the keys or and confirm with OK. 2Select WLAN using the keys or and confirm with OK. 3Select PARAMETERS using the keys or and confirm with OK. 4Select SECURITY using the keys or and confirm with OK. 5Choose WITH or WITHOUT and confirm by OK. If you choose WITH, enter a password: - In a 64 bit security configuration, the password must contain five characters exactly. - In a 128 bit security configuration, the password must contain 13 characters exactly. In an AD-HOC network, the devices communicate directly with each other without passing through an access point. The speed of communication across the whole AD-HOC radio network is as fast as the weakest connection in the network. The speed of communication is also dependent on spatial distance between transmitter and receiver, as well as the number of barriers, such as walls or ceilings. Downloaded From ManualsPrinter.com Manuals
B2520 / B2540 - 42 - 6Exit this menu by pressing the key. 2828 - SETUP / WLAN / PARAMETERS / HOSTNAME The machine name allows you to identify your machine on the network via a PC (for example with the name PRINT-NETWORK-1). 1Type in , select the menu SETUP using the keys or and confirm with OK. 2Select WLAN using the keys or and confirm with OK. 3Select PARAMETERS using the keys or and confirm with OK. 4Select HOSTNAME using the keys or and confirm with OK. 5Type in the desired name (15 characters maximum) and confirm with OK. 6Exit this menu by pressing the key. Once your connection has been set up, you must install the network printer driver on your PC so that you can print your documents. Refer to the paragraph Network connection, page 52. An example of how an AD-HOC network may be set up An example of how to configure an Ad-hoc network without security protection using the following parameters: •network name: house • radio type: ad-hoc • channel: 1 • PC’s IP address: 169.254.0.1 • PC’s subnetwork mask: 255.255.0.0 • PC’s gateway: 0.0.0.0 • IP address of the multifunction machine: 169.254.0.2 • subnetwork mask of the multifunction machine: 255.255.0.0 • multifunction machine’s gateway: 0.0.0.0 Setting up a multifunction machine 1Plug the WLAN USB key into the USB connector of the multifunction machine. 2Type in , select the menu SETUP using the keys or and confirm with OK. 3Select WLAN using the keys or and confirm with OK. 4Select ASS. CONFIG. using the keys or and confirm with OK. 5Select NEW NETWORK using the keys or and confirm with OK. 6SSID appears on the screen, enter house using the numerical keypad and confirm with OK. 7Select the mode AD-HOC MODE and confirm with OK. 8Enter 1 in the field CHANNEL and confirm with OK. 9Select WITHOUT SECURITY and confirm with OK. 10Select IP CONF.: MANU and confirm with OK. 11Enter 169.254.0.2 in the field IP ADDRESS and confirm with OK. 12Enter 255.255.0.0 in the field SUBNET MASK and confirm with OK. 13Enter 0.0.0.0 in the field GATEWAY and confirm with OK. 14At the end of this process, you return to the main menu of ASS. CONFIG. 15Exit this menu by pressing the key. Once the network has been set up, the LED of the WLAN USB key should be on. You must now set up the PC. Setting up the PC For this section, refer to the instructions supplied by the manufacturer of the server to help you to find and join the house network. 16Plug WLAN USB key into a USB port on the PC. 17Use the server software to detect the network. 18Join the network house once this has been detected. 19Now set up the WLAN network connection of your PC. To do this, you must configure the element Protocol Internet (TCP/IP) for the WLAN connection that has been created. If this element is set up in such a way as to obtain an IP address automatically, you must change it to manual mode to set up the TCP/ IP address (169.254.0.1 in our example), the subnet mask (255.255.0.0 in our example) and the default gateway (0.0.0.0 in our example). 20Enter OK. You may also enter the password using the hexadecimal system, if this is the case: - For a 64 bit security configuration, the password must contain exactly 10 hexadecimal characters. - For a 128 bit security configuration, the password must contain exactly 26 hexadecimal characters. Downloaded From ManualsPrinter.com Manuals
- 43 - B2520 / B2540 Message service (Model B2540) Your terminal lets you send and receive emails via your local network. To do so, you must connect your terminal to a local network. You must also configure the message service settings. Information required to set up message service Your network administrator must provide you the following elements: • message service identifier • message service password • email address • servers/identifiers (SMTP, POP, DNS1 and DNS2) Configuring initialization parameters 91 - E-MAIL / SUPPLIER 1Select the L OCAL NETWORK from the list and confirm with OK. 921 - E-MAIL / INIT ETHERNET / MESS. SERV 1Enter Email Identifier, press OK. 2Enter Email Password, press OK. 3Enter E-mail Adr, press OK. Access to servers parameters 922 - E-MAIL / INIT ETHERNET / SERVERS 1Enter Smtp, press OK. 2Enter Pop3, press OK. 3Enter Dns 1 (primary), press OK. 4Enter Dns 2 (secondary), press OK. Access to SMTP authentification parameters - 923 - E-MAIL / INIT ETHERNET / SMTP AUTHENT. 1In the ACTIVATION menu, select WITH to activate SMTP authentification then validate with OK key. 2In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification parameters as in the messaging service or AUTHENT. SPEC. to define other identification parameters, then validate by pressing OK key. 3When you select AUTHENT. SPEC, carry out the two following operations: 4Enter the IDENTIFIER then validate with OK key. 5Enter the PASSWORD then validate with OK key. Sending an E-Mail 1Place the document to be copied in the automatic document feeder, face printed on the top. or Place the document to be copied face down on the glass, respecting the indications around the glass. 2Enter the addressee’s E-mail address or choose your dialling mode. 3Enter the address of who you want to receive a copy of the document (CC:), and press OK to confirm. 4Enter the object for mail (80 characters max.) and press OK. 5Enter the text with the alphabetical keypad (100 lines of 80 characters) and confirm with OK. To go to the next line, use key . 6Press OK to confirm. 7Select B&W SCAN to send a black and white document or color SCAN to send a color document, and validate with OK key (this setting can be changed at any time during the send procedure, using the color key). 8Enter the name of the attachment and validate with OK key. 9If necessary, change the attachment format: PDF or IMAGE and validate with OK key. 10If you have started to scan with the flat scanner, the unit will scan the other pages. Put your second page to scan, select NEXT and validate with OK. 11Press OK to confirm. 12Set contrast and resolution if necessary. The document is scanned and the mail sent to memory. It will be sent during the next connection to the local network. Choosing No Access disables access to local network functions. Downloaded From ManualsPrinter.com Manuals
B2520 / B2540 - 44 - Sending an E-mail text You can send a typed message to an E-mail mailbox. Access through the menu. : - 95 - E-MAIL /SEND EMAIL 13Enter the addressee’s E-mail address or choose your dialling mode. 14Enter the address of who you want to receive a copy of the document (CC:), and press OK to confirm. 15Enter the object for mail (80 characters max.) and press OK. 16Enter the text with the alphabetical keypad (100 lines of 80 characters) and confirm with OK. To go to the next line, use key . 17Press OK to confirm. The mail is memorized and will be sent at the next connection to the local network. Scan to FTP The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server, for example, for archiving. To connect to the FTP server, you must know the name of the FTP user and the PASSWORD. When sending files, the machine connects to the FTP server using the defined connection parameters. Simply put the file in an FTP server 1Place the document to be copied in the automatic document feeder, face printed on the top. or Place the document to be copied face down on the glass, respecting the indications around the glass. 2Press key PC. A choice screen is displayed. 3Select Scan to FTP with keys or then press OK. 4Enter the FTP address of the server or select it from the directory by pressing the key. 5Enter the name of the FTP user (operation prohibited when the address is in the directory). 6Enter the password of the FTP user (operation not necessary when the address is selected in the directory). 7Validate with OK key. 8Select B&W SCAN to send a document in black and white or color SCAN to send a document in color. Validate with OK key (this setting may be changed at any time during the send procedure with the color key).9Enter the name of the attachment and validate with OK key. 10If necessary, change the attachment format: PDF or IMAGE and validate with OK key. If you have started to scan with the flat scanner, the unit will scan the other pages. Put your second page to scan, select NEXT and validate with OK. Connection configuration The settings are divided into several categories: •the standard settings define the connection type and frequency to the local network as well as the transmission type for your documents, •the E-mail sorting defines treatment for all stored E-mail messages received. Standard settings Your machine has two types of settings that let you define: •The type and frequency of the connection to your ISP. •Type of transmission over the Internet. At any moment you may print the settings of your machine to know their status. Selecting the connection type 941 - E-MAIL / SETTINGS / CONNEC. TYPE 1Select one of the connection options among Set Times, Periodic or On Demand and press OK to confirm. SET TIMES an Internet connection is established every day at 9:00 am, 12:30 am and 5:00 pm a. a. To avoid Internet access saturation, the automatic connection will occur in reality 12 minutes, give or take, around the requested time. PERIODICan Internet connection is established every 3 hours (default value). ON DEMANDan Internet connection is established at your request by IMMED. ACCESS. IMMEDIATE document transmission will occur immediately at each transmission request. DURING CONNECTIONStransmissions will only occur at programmed connections of SET TIMES or PERIODIC TYPE. Downloaded From ManualsPrinter.com Manuals
- 45 - B2520 / B2540 Selecting the transmission type 942 - E-MAIL / SETTINGS / SEND TYPE 1Select one of the send options Immediate or During cnx then press OK to validate. Modifying the connection period (Periodic type) 943 - E-MAIL / SETTINGS / PERIOD 1With the Periodic mode, enter the new connection period by means of the numerical keypad (between 00:01 am and 11:59 pm) and press OK to confirm. A local network connection will be established every three hours (default value). Modifying the connection time(s) (Set Times type) 943 OK - E-MAIL / SETTINGS / TIME STTINGS 1After selecting the Set Times mode, use the and keys to place the cursor under the figure to be modified. Enter the new connection time(s) by means of the numeric keypad (value between 00:01 and 23:59) and validate with the OK key. Selecting the print mode for the deposit notice 944 - E-MAIL / SETTINGS / DEPOSIT NOTICE 1Select one of the deposit notice options With, Without, Always or On Error and press OK to confirm. Printing the Internet settings 946 - E-MAIL / SETTINGS / PRINT The Internet settings are printed. These settings may also be printed together with all the other settings of your machine (refer to paragraph Printing the logs, page 34). Mail sorting This function lets you choose the mode for all Internet documents stored in your mail box. You have three choices: •F@x only, lets you poll and print E-Mails in your machine. •PC only, lets you keep your E-Mails in your mailbox for later use with a computer (no E- Mail poll), •Share PC lets you: - if your PC and fax have two different addresses, transfer all mails or only those with attachments to a PC, - if your PC and fax share the same address, use the fax as a printer for E-Mails for the PC. 96 - E-MAIL / SORT MESSAGES F@X Only mode 1Select option F@x only and press OK to confirm. All E-Mails are polled and printed. PC Only mode 1Select option PC only and press OK to confirm. The E-mails are neither polled nor printed and they may be used with a computer. At each connection, the number of E-mails in your mailbox is displayed on the screen. Share PC mode 1Select option Share PC and press OK to confirm. You may choose to transfer your E-mails to a PC or use the fax as an E-mail printer. To transfer the E-Mails to a PC: 2Select option With PC Trans. and press OK to confirm. 3Enter the E-Mail address of the computer you wish to transfer your E-Mail and press OK to confirm. 4Select your option from the table below and press OK to confirm. To use the fax as an E-Mail printer: 1Select option W/O PC Trans and press OK to confirm. 2Select your option from the table below and validate with OK. At each connection, the number of E-mails still present in your mailbox are displayed on the screen. Menu Description SEND ALL MAILSAll E-Mails are sent to the PC. UNUSABLE ATTAC The fax machine polls and prints the usable E-mails and transfers to the PC mailbox all the E-mails containing attachments it cannot use. Menu Description DELETE MAILS The E-mails opened and read by the fax (w/o attachment) are erased after the fax has printed. SAVE MAILSThe E-mails opened and read by the fax are not erased. Downloaded From ManualsPrinter.com Manuals
B2520 / B2540 - 46 - USB memory key You can connect a USB memory Key on the front side of your machine. The files stored in TXT, TIFF and JPEG formats will be analysed and you will be able to use the following actions: - print the stored files contained in your USB memory key 1, - delete the files contained in your USB memory key, - run an analysis on the contents of the inserted USB memory key, - digitize a document on your USB memory key, - fax archiving (see section Rerouting fax messages to a USB memory key, page 24). Use of the USB memory key Print your documents You can print the stored files or a list of the files located in the USB memory key. Print the list of files located in the key To print the list of files located in the key: 01 - MEDIA / PRINT DOC. / LIST 1Insert the USB memory key on the front side of the machine respecting the insertion way. MEDIA ANALYSIS appears on the screen. 2Select PRINT DOC. with the or buttons and confirm with OK. 3Select LIST with the or buttons and confirm with OK. 4The list is shown in a table with the following information: - the analyzed files are indexed in an incremental 1 by 1 order, - the file name with its extension, - the date of the files last save, - the file size in Kbytes. Print the files located in the key To print the files located in the key: 01 - MEDIA / PRINT DOC. / FILE 1Insert the USB memory key on the front side of the machine respecting the way of insertion. MEDIA ANALYSIS appears on the screen. 2Select PRINT DOC. with the or buttons and confirm with OK. 3Select FILE with the or buttons and confirm with OK. 4You have three possibilities to print your files: -ALL, to print all the files located in the USB memory key. Select ALL with the or buttons and confirm with OK. The printing is started automatically. -SERIES, to print a series of files located in the USB memory key. Select SERIES with the or buttons and confirm with OK. FIRST FILE and the first indexed file appears on the screen. Select with the or buttons the first file of the series to print and confirm with OK. A star (Ä) appears on the left side of the file. LAST FILE appears on the screen. Select with the or buttons the last file of the series to print and confirm with OK. Press the button. COPIES NUMBER appears on the screen, enter the desired number of copies with the digital keypad and confirm with OK. Select the printing format: A4 or 10x15 and confirm with OK. Select the printing format: THICK or NORMAL and confirm with OK to start printing. -SELECTION, to print one or several files located in the USB memory key. Select with the or buttons the file to print and confirm with OK. A star (Ä) 1. It may be possible that some TIFF files of your USB memory key cannot be printed due to data format limitations. Always respect the insertion way when you connect a USB memory key to the machine. Do not disconnect your USB memory key while the machine is reading its contents or writing contents. The printing is not possible on A5 paper format. Downloaded From ManualsPrinter.com Manuals
B2520 / B2540 - 47 - appears on the left side of the file. Repeat this step for each file you want to print. Press the button. COPIES NUMBER appears on the screen, enter the desired number of copies with the digital keypad and confirm with OK. Select the printing format: A4 or 10x15 and confirm with OK. Select the printing format: THICK or NORMAL and confirm with OK to start printing. 5Quit this menu by pressing the button. Delete your files located in the key You can delete files located in your USB memory key. 06 - MEDIA / DELETE / MANUAL 1Insert your USB memory key on the front side of your machine respecting the way of insertion. MEDIA ANALYSIS appears on the screen. 2Select DELETE with the or buttons and confirm with OK. 3Select MANUAL with the or buttons and confirm with OK. 4You have three possibilities to delete your files: -ALL, to delete all the files located in the USB memory key. Select ALL with the or buttons and confirm with OK. You come back to the previous menu. -SERIE, to delete a series of files located in the USB memory key. Select SERIE with the or buttons and confirm with OK. FIRST FILE and the first indexed file appears on the screen. Select with the or buttons the first file of the series to delete and confirm with OK. A star (Ä) appears on the left of the file. LAST FILE appears on the screen, select with the or buttons the last file of the series to delete and confirm with OK. A star (Ä) appears on the left side of the file. Press the button. You come back to the previous menu. - SELECTION, to delete only one or several files located in the USB memory key. Select with the or buttons the file to delete and confirm with OK. A star (Ä) appears on the left side of the file. Repeat this step for each file you want to delete. Press the button. You come back to the previous menu. 5Quit this menu by pressing the button. Downloaded From ManualsPrinter.com Manuals
B2520 / B2540 - 48 - Analyze the USB memory key content After a period of inactivity, your machine will return to the main menu. To view the USB memory key again please proceed as follows: 07 - MEDIA / MEDIA ANALYSIS 1Press on , enter 07 with the keyboard. 2The USB memory key analysis is started. 3You can print or delete the detected files located in your USB memory key. Refer to the previous chapters. Save a document on a USB memory key This function allows you to digitize and save a document directly in a USB memory key. 1Place the document to be copied face down on the glass. 2Insert the USB memory key in the USB connector of your multifunction device. The USB memory key analysis is started. When the analysis is finished, the MEDIA menu is displayed. 3Select SCAN TO with the or buttons then confirm with the OK button. 4Choose the COLOR between BLACK&WHITE and COLOR with the or buttons and the button OK. 5With the alphanumeric keyboard, give a name to the scan file (up to 20 characters) and confirm with OK. 6Choose the scan format between IMAGE and PDF, and confirm to start the scan and the recording of the document. IMAGE allows to have the same kind of file as a photo. PDF is a format for the digital documents creation. .The beginning button immediately starts the scan and sends a file to the support with the parameters defined in the analysis format. You can also access this function in two other ways: • by pressing the SCAN button of the machine deck then by selecting SCAN-TO-MEDIA. • By pressing the button from the screen saver then by typing 03 on the digital keyboard. With the IMAGE format, if you have selected: •BLACK&WHITE, the picture will be saved in TIFF format. •COLOR, the picture will be saved in JPEG format. Downloaded From ManualsPrinter.com Manuals
B2520 / B2540 - 49 - PC Features Introduction The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction machine. From the PC, you can: - manage the multifunction machine, allowing you to set it up according to your needs, - print your documents on the multifunction machine from your usual applications, - scan color, grey scale or black and white documents and edit them on your PC, or process them into text using the character recognition software (OCR), Configuration requirements The minimum configuration requirements for your personal computer are: Supported operation systems: -Windows 98SE, - Windows Millennium, - Windows 2000 with at least Service Pack 3, - Windows XP (Home and Pro). Processor: - 500 MHz for Windows 98SE, - 800 MHz for Windows Me or 2000, - 1 GHz for Windows XP (Home and Pro), A CD-ROM drive A free USB port 600 Mbytes of available disk space for the installation RAM memory: - 128 Mbytes minimum for Windows 98, Me, and 2000, - 192 Mbytes minimum for Windows XP (Home and Pro). Installation Install the software on your PC Turn your PC on. Open an ADMINISTRATOR account session unless working in 98SE and ME environments. 1Insert the CD-ROM into your CD-ROM drive. The CD will autorun. If it doesn’t, click Start>Run>Browse. Browse to your CD- ROM drive. Double-click Install.exe. Click OK. 2Select your language. 3Click All Products to install the drivers and software. 4Follow the on-screen instructions. 5 The InstallShield Wizard proceeds with the installation. . The installation copies to your hard disk the software required for the proper execution of the Companion Suite Pro kit, which is: - Companion Suite Pro (machine management software, printer drivers, scanner, ...), - Adobe Acrobat Reader, - PaperPort. You may already be the owner of a version of the software available in the installation CD-ROM. In this case use the CUSTOM installation, select the software that you want to install on your hard drive and confirm your choice. Downloaded From ManualsPrinter.com Manuals
B2520 / B2540 - 50 - 6The welcome screen appears. 7Click on the N EXT button to launch the installation of the C OMPANION SUITE PRO kit on your PC. 8To continue, you need to accept the proposed license agreement. 9Click on the Y ES button. 10The final installation is ready to be executed. 11Click on the I NSTALL button. 12A screen informs you of the installation progress. 13The Companion Suite Pro software is installed on your PC. 14Click on the C ONTINUE button to copy the utilities and PaperPort SE software that comes along with the kit. 15At the end of the installation, you need to restart your PC to update the system files. 16Select your choice and click on the F INISH button. 17Your Companion Suite Pro kit is successfully installed on your PC. 18Proceed to the next section to connect your MFP and Install the printer drivers. You can start the multifunction machines management software from the menu S TART >PROGRAMS >C OMPANION SUITE > COMPANION S UITE PRO LL >MF DIRECTOR or by clicking on the icon MF D IRECTOR located on your desktop. Downloaded From ManualsPrinter.com Manuals