Nortel Call Pilot Mini 150 Desktop Messaging Instructions Manual

 
CallPilot Desktop Messaging for Microsoft Outlook      9 
 
 
 
Forwarding and replying to a message 
You can forward a voice message and record an introduction to send with it. You can also record a 
reply to the sender of a message, or to the sender and all the recipients of a message. 
To forward or reply  to a message 
1 In an open message, click the Forward, 
Reply, or Reply to all icon. 
2 Follow the steps for recording a message in 
“Recording a message” on page 8. 
3 Address the message the...

 
10      CallPilot Desktop Messaging for Microsoft Outlook 
 
Addressing a message 
The CallPilot Address Book contains the names and addresses of everyone on your local CallPilot 
server. You cannot edit this list. To use the CallPilot Address Book, download it to your computer. 
To download the CallPilot Address Book 
1 In your Inbox, on the Tools menu, select Services. 
2 On the Services tab, select CallPilot Desktop Messaging. 
3 Click the Properties button, and then click the Address Book tab. 
4...

 
CallPilot Desktop Messaging for Microsoft Outlook      11 
 
 
Setting message options 
In a new CallPilot message, you can set priority, sensitivity, and acknowledgment options. 
To set Delivery priority for a message 
Select Urgent, or leave the setting as Normal. The 
Economy option is the same as the Normal setting. 
To set Sensitivity for a message 
Select Private, or leave the setting as Public.  
The recipient can forward messages that you send 
as Private. Also, recipients in non-CallPilot...

 
12      CallPilot Desktop Messaging for Lotus Notes  
 
CallPilot Desktop Messaging for Lotus Notes 
W hen you open Lotus Notes and log on to CallPilot Desktop Messaging, you are i n the Workspace at 
Office window. 
To open your CallPilot Inbox, click the Mail icon, click Folders and Views, and then click CallPilot 
Desktop Messaging. Your Inbox contains your received, sent, draft, and deleted CallPilot messages. 
From the Inbox, you can open, move, copy, delete, forward, and reply to messages, and...

 
CallPilot Desktop Messaging for Lotus Notes      13 
 
 
Playing a message 
To play  a voice message 
To open a voice message, double-click the message line. The CallPilot Player appears. 
You can choose to play your voice messages from your computer or your telephone by clicking the 
Telephone or Computer icon in the CallPilot Player. You can change this selection at any time. If you 
select Telephone, the phone rings when you open a message, and the message plays when you 
answer. If you select...

 
14      CallPilot Desktop Messaging for Lotus Notes  
 
 
Recording a message 
To record and send a voice message 
You create a voice message by opening a new CallPilot message and recording a message from your 
computer or your telephone. You can send the message or save it to send later. 
1 In the CallPilot Desktop Messaging Inbox, click the New CallPilot Message icon. 
2 On the CallPilot Player, click the Record button to start recording. 
3 If you are recording from the computer, record your...

 
CallPilot Desktop Messaging for Lotus Notes      15 
 
 
Forwarding and replying to a message 
You can forward a voice message and record an introduction to send with it. You can also record a 
reply to the sender of a message, or to the sender and all the recipients of a message. 
 
To forward or reply  to a message 
4 In an open message, click the Forward, 
Reply, or Reply to all icon. 
5 Follow the steps for recording a message on 
page 14. 
6 Address the message the same way that you 
address a new...

 
16      CallPilot Desktop Messaging for Lotus Notes  
 
 
Addressing a message 
To address a message manually 
You can type an address directly into the To box of a new message. Enclose the address in quotation 
marks. Refer to the online Help for the correct addressing formats. 
 You can download the names and addresses of any CallPilot users on your Lotus Notes server to your 
personal Address Book. After you download this list, you can add to it or edit it. 
To download CallPilot addresses to your...

 
CallPilot Desktop Messaging for Lotus Notes      17 
 
 
Setting message options 
In a new CallPilot message, you can set priority, sensitivity, and acknowledgment options. 
To set Delivery priority for a message 
Select Urgent, or leave the setting as Normal. The 
Economy option is the same as the Normal setting. 
To set Sensitivity for a message 
Select Private, or leave the setting as Public. 
Be aware that messages you send marked Private 
can be forwarded by the recipient. Also, recipients 
in...

 
18      CallPilot Desktop Messaging for Novell GroupWise   
 
CallPilot Desktop Messaging 
for Novell GroupWise 
 W hen you open Novell GroupW ise, your CallPilot messages appear in the CallPilot Desktop Messaging 
folder. You can open, move, copy, delete, forward, and reply to messages, and compose new 
messages. 
The CallPilot indicator in the W indows system tray turns red when you have a new message. 
 
 
 
 
 
 
 
 
To work offline 
To work offline, you need a computer that has Desktop Messaging...