Lexmark X850e User Manual

							Using the LCD touch-screen buttons
21
Learning about the MFP
Select Touch to select a menu. The next screen appears 
showing menu items.
Touch to select a menu item. The next screen appears 
showing values.
Done Allows specifying that a job is finished. For example, 
when scanning an original document, one could 
indicate that the last page is scanned, and then printing 
the job would begin.
Back Touch the Back button to return to the previous screen, 
and no settings are saved on the screen where it was 
touched. The Back button appears on each menu 
screen except for the home screen.
Home Touch the Home button to return to the home screen. 
The Home button appears on every screen except the 
home screen. See the Home screen and home 
screen buttons for more information.
Grayed out button When this button appears, it looks faded with a faded 
word on it. It means the button is not active or 
unavailable on this screen. It was probably active on 
the previous screen, but the selections made on the 
previous screen caused it to be unavailable on the 
current screen.
Gray button Touch this button to select the action appearing on the 
button.
ButtonButton nameFunction or description
Done
Back
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							Using the LCD touch-screen buttons
22
Learning about the MFP
Features
FeatureFeature nameDescription
Menus
 Æ Settings Æ Copy Settings Æ Number of 
CopiesMenu trail line A line is located at the top of each menu screen. This 
feature acts as a trail. It gives the exact location within the 
menus. Touch any of the underlined words to return to 
that menu or menu item. The Number of Copies is not 
underlined since this is the current screen.
If this feature is used on the Number of Copies screen 
before the Number of Copies is set and saved, then the 
selection is not saved, and it does not become the user 
default setting. 
Attendance message alert If an attendance message occurs which closes a 
function, such as copy or fax, then a blinking red 
exclamation point appears over the function button on the 
home screen. This feature indicates an attendance 
message exists.
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							Menus
23
Learning about the MFP
Menus
A number of menus are available to make it easy for you to change MFP settings or print reports. To access the menus and 
settings, touch the Menus button in the lower right corner of the home screen.
When a value or setting is selected and saved, it is stored in MFP memory. Once stored, these settings remain active until 
new ones are stored or the factory defaults are restored.
Note:Settings chosen for faxing, scanning, e-mailing, copying, and settings for printing from the application 
may override the settings selected from the control panel.
The following diagram shows the touch screen menu index and the menus and items available under each menu. For more 
information about menus and menu items, see the Menus and Messages Guide on the Software and DocumentationCD.
Paper Menu
Reports
Network/Ports
Settings
Manage Shortcuts
Calibrate Touch Screen
Back?
Paper Menu
Default Source
Paper Size/Type
Configure MP
Substitute Size
Paper Texture
Paper Weight
Paper Loading
Custom Types
Custom Names
Custom Bin Name
Universal Setup
Bin Setup
Settings
General Settings
Copy Settings
Fax Settings
E-mail Settings
FTP Settings
Print Settings
Security
Set Date and Time
Reports
Menu Settings Page
Device Statistics
Network Setup Page
Shortcut List
Fax Job Log
Fa x Ca ll  Lo g
E-mail Shortcuts
Fa x S h or t cu t s
FTP Shortcuts
Profiles List
NetWare Setup Page
Print Fonts
Print Directory
Network/Ports
TCP/IP
IPv6
E-mail Server Setup
Address Book Setup
Wireless
Standard Network
Network 
Standard USB
USB 
Standard Parallel
Parallel 
Standard Serial
Serial 
NetWare
AppleTalk
LexLink
Help
Print all guides
Copy guide
E-mail guide
Fax  gu i de
FTP guide
Information guide
Print defects guide
Supplies guide
Manage Shortcuts
Manage Fax Shortcuts
Manage E-mail Shortcuts
Manage FTP Shortcuts
Manage Profile Shortcuts
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							4
Contents
Chapter 1: Learning about the MFP  .................................................................................. 8
Identifying the MFP  .......................................................................................................................................... 8
Using the scanner  ............................................................................................................................................ 8
Configured models  ......................................................................................................................................... 10
Understanding the MFP control panel  ........................................................................................................... 11
Using the LCD touch-screen buttons  ............................................................................................................. 17
Menus ............................................................................................................................................................ 23
Chapter 2: Copying  ........................................................................................................... 24
Quick copy  ..................................................................................................................................................... 24
Multiple page copying  .................................................................................................................................... 24
Using the flatbed  ............................................................................................................................................ 25
Copy screens and options  ............................................................................................................................. 25
Copying from one size to another  .................................................................................................................. 26
Making transparencies  ................................................................................................................................... 27
Copying to letterhead  ..................................................................................................................................... 27
Copying photographs  ..................................................................................................................................... 27
Making copies using media from a selected tray  ........................................................................................... 28
Copying mixed-sized media  ........................................................................................................................... 28
Setting the duplex option  ............................................................................................................................... 28
Reducing and enlarging copies  ..................................................................................................................... 29
Adjusting copy quality  .................................................................................................................................... 29
Setting collation options  ................................................................................................................................. 29
Placing separator sheets between copies  ..................................................................................................... 30
Setting paper saving options  ......................................................................................................................... 30
Placing the date and time at the top of each page  ........................................................................................ 30
Placing an overlay message on each page  ................................................................................................... 31
Creating a custom job (job build)  ................................................................................................................... 31
Canceling a copy job  ..................................................................................................................................... 32
Copy tips  ........................................................................................................................................................ 32
Chapter 3: E-mail  ..............................................................................................................33
Entering an e-mail address  ............................................................................................................................ 33
Using a shortcut number  ................................................................................................................................ 33
Using the address book  ................................................................................................................................. 34
E-mailing to a profile  ...................................................................................................................................... 34
Adding e-mail subject and message information  ........................................................................................... 34
Changing the output file type  ......................................................................................................................... 35
E-mailing color documents  ............................................................................................................................ 35
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FTP
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							Using the flatbed
25
Copying
Using the flatbed
If you are using the flatbed to make copies:
1Open the document cover.
2Place the document face down on the flatbed.
3Close the document cover.
4Touch Copy on the home screen, or press Go on the numeric pad.
For Copy, continue with step 5.
For Go, continue with step 8.
5Set the number of copies.
6Change the copy options to meet your requirements.
7Touch Copy It.
8Touch Scan Next if you have more pages to scan, or touch Finish the Job if you are done.
Touching Finish the Job returns the MFP to the copy screen.
9Touch Home when you are finished.
Copy screens and options
Copy From—Opens a screen where you can enter the size of the documents you are going to copy.
Touching any of the paper size icons on the follow-on screen will make that your selection and return you to the 
Copy Options Screen.
When Original Size is set to Mixed Sizes, you can scan different size original documents. They will be scaled 
automatically to fit the selected output media size.
Copy To—Opens a screen where you can enter the size and type of paper on which your copies will be printed.
Touching any of the paper size icons on the follow-on screen will make that your selection and return you to the 
Copy Options Screen.
If the size settings for Copy From and Copy To are different, the MFP will automatically adjust the Scale setting to 
accommodate the difference.
If you have a special type or size of paper that you would like to copy onto that is not normally in the MFP paper 
trays, you can select MP Feeder, and manually send the type of paper you want through the MP feeder.
When using Auto Match, the MFP will match the size of the original document as specified in the Copy From box. 
If a matching paper size is not loaded in one of the paper trays, the MFP will scale the copy to fit loaded media.
Scale—Creates an image from your copy that is proportionally scaled anywhere between 25% and 400%. Scale can also 
be set for you automatically.
When you want to copy from one size of paper to another, such as legal size to letter size, setting your Copy From 
and Copy To paper sizes will automatically change the scale to keep all the original document information on your 
copy.
Touching the arrow to the left lowers the value by 1%; touching the arrow to the right increases the value by 1%.
Holding your finger on an arrow makes a continuous increment.
Holding your finger on an arrow for two seconds causes the pace of the change to accelerate.
Darkness—Adjusts how light or dark your copies will turn out in relation to the original document.
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							Copying from one size to another
26
Copying
Printed Image—Copies halftone photographs or graphics, such as those printed on a laser printer, or pages from a 
magazine or newspaper. For original documents that are a mixture of text, line drawings, or other graphics, leave Printed 
Image off.
Sides (Duplex)—Prints copies on 1 or 2 sides, makes 2-sided copies (duplex) of 2-sided originals, 2-sided copies 
from 1-sided originals or 1-sided copies (simplex) from 2-sided originals.
Collate—Keeps the pages of a print job stacked in sequence, particularly when printing multiple copies of the document. 
The default setting for Collate is on; the output pages of your copies will be ordered (1,2,3) (1,2,3) (1,2,3). If you want all the 
copies of each page to remain together, turn Collate off, and your copies will be ordered (1,1,1) (2,2,2) (3,3,3).
Options—Opens a screen to change Paper Saver, Advanced Imaging, Separator Sheets, Margin Shift, Edge Erase, Date/
Time Stamp, Overlay, Content, or Advance Duplex settings.
 Paper Saver—Takes two or more sheets of an original document and prints them together on the same page. 
Paper Saver is also called N-up printing. The N stands for Number. For example, 2-up would print two pages of 
your document on a single page, and 4-up would print four pages of your document on a single page. Touching 
Print Page Borders adds or removes the outline border surrounding the original document pages on the output 
page.
Create Booklet—Creates a sequence of collated output that, when folded in half, forms a booklet half the page 
size of the original document and with all the pages in order.
Note:To use Create Booklet, you must have a duplex unit attached to the MFP.
 Advanced Imaging—Adjusts Background Removal, Contrast, and Shadow Detail before you copy the document.
 Custom Job (Job Build)—Combines multiple scanning jobs into a single job.
Custom Job is not supported on all models.
 Separator Sheets—Places a blank piece of paper between each copy of your copying job. The separator sheets 
can be drawn from a bin with a different kind or color of paper from your copies.
 Margin Shift—Increases the size of the margin the specified distance. This can be useful in providing space to 
bind or hole-punch copies. Use the increase or decrease arrows to set how much of a margin you want. If the 
additional margin is too large, the copy will be cropped.
 Edge Erase—Eliminates smudges or information around the edges of your document. You can choose to 
eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase 
whatever is within the selected area, leaving nothing printed on that portion of the paper.
 Date/Time Stamp—Turns the Date/Time Stamp on and prints the date and time at the top of every page.
Overlay—Creates a watermark (or message) that overlays the content of your copy. You can choose between 
Urgent, Confidential, Copy, and Draft. The word you pick will appear, faintly, in large print across each page.
Note:A custom overlay can be created by the System Administrator. An additional icon with that message 
will then be available.
 Content—Enhances copy quality. Choose Te x t for original documents that are mostly text or line art. Choose Te x t /
Photo when the original documents are a mixture of text and graphics or pictures. Choose Photograph when the 
original document is a high-quality photograph or inkjet print. Choose Printed Image when copying halftone 
photographs or graphics, such as those printed on a laser printer, or pages from a magazine or newspaper.
 Advanced Duplex—Controls how many sides and what orientation your original documents have, and whether 
your original documents are bound along the long edge or the short edge.
Copying from one size to another
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
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							Making transparencies
27
Copying
3Touch Copy on the home screen.
4Touch Copy from:, and then identify the size of your original document.
For example, Legal.
5Touch Copy to:, and then select the size you want the copy to be.
Note:If you select a paper size that is different from the “Copy from” size, the MFP will scale the size 
automatically.
6Touch Copy It.
Making transparencies
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Touch Copy from:, and then identify the size of your original document.
5Touch Copy to:, and then touch the tray that contains transparencies.
Note:If you do not see Transparency as an option, speak with your system support person.
6Touch Copy It.
Copying to letterhead
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Touch Copy from:, and then identify the size of your original document.
5Touch Copy to:, and then touch the tray that contains letterhead.
Note:If you do not see Letterhead as an option, speak with your system support person.
6Touch Copy It.
Copying photographs
1Open the document cover.
2Place the photograph face down on the flatbed.
3Touch Copy on the home screen.
4Touch Options.
5Touch Content.
6Touch Photograph.
7Touch Copy It.
8Touch Scan Next or Done.
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							Making copies using media from a selected tray
28
Copying
Making copies using media from a selected tray
During the copy process, you can select the input tray that contains the media type of choice. For example, if a special 
media type is located in the multipurpose feeder, and you want to make copies on that media:
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Touch Copy from:, and then identify the size of your original document.
5Touch Copy to:, and then touch multipurpose feeder or the tray that contains the media type you want.
6Touch Copy It.
Copying mixed-sized media
You can place mixed-sized original documents in the ADF and then copy them. Depending on the paper size loaded in the 
trays, the scanner will print on the same size media or scale the document to fit the media in the tray.
Example 1: the MFP has two paper trays, one tray loaded with letter and the other with legal paper. A document mixed with 
letter and legal pages needs to be copied.
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Touch Copy From, and then touch Mixed Sizes.
5Touch Copy To, and then touch Auto Size Match.
6Touch Copy It.
The scanner will identify the different size pages as they scan, and then print them on the correct size paper.
Example 2: the MFP has one paper tray, loaded with letter-size paper. A document mixed with letter and legal pages needs 
to be copied.
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Touch Copy From, and then touch Mixed Sizes.
5Touch Copy It.
The scanner will identify the different size pages as they scan, and then scale the legal size pages to print on letter 
size paper.
Setting the duplex option
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch Copy on the home screen.
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							Reducing and enlarging copies
29
Copying
4Touch the button that looks the way you want your copies duplexed.
The first number represents sides of the original documents; the second number represents sides of the copy.
For example, select 1 --> 2-sided if you have 1-sided original documents and you want 2-sided copies.
5Touch Copy It.
Reducing and enlarging copies
Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The default 
for Scale is Auto. If you leave Scale set to Auto, the content of your original document will be scaled to fit the size of the 
paper onto which you are copying.
To reduce or enlarge a copy:
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch Copy on the home screen.
4From Scale, touch + or – to enlarge or reduce your output.
Note:Touching Copy To or Copy From after setting Scale manually will turn the scale value back to Auto.
5Touch Copy It.
Adjusting copy quality
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Touch Options.
5Touch Content.
6Touch the icon that best represents what you are copying (for example, Text, Text/Photo, Photograph, or Printed 
Image).
Text—Used for original documents that are mostly text or line art.
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures.
Photograph—Used when the original document is a high-quality photograph or inkjet print.
Printed Image—Used when copying halftone photographs, graphics such as documents printed on a laser 
printer, or pages from a magazine or newspaper.
7Touch Copy It.
Setting collation options
If you want your copies collated, you don’t need to do anything; this is the default setting.
For example, two copies of three pages will print page 1, page 2, page 3, page 1, page 2, page 3.
If you don’t want your copies collated, you can change the setting.
For example, two copies of three pages will print page 1, page 1, page 2, page 2, page 3, page 3.
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							Placing separator sheets between copies
30
Copying
To turn collation off:
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Use the numeric keypad to enter the number of copies you want.
5Touch Off if you do not want your copies collated.
6Touch Copy It.
Placing separator sheets between copies
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Touch Options.
5Touch Separator Sheets.
Note:Collation must be On for the separator sheets to be placed between copies. If Collation is Off, the 
separator sheets are inserted after the job has been printed.
6Touch Copy It.
Setting paper saving options
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Make your duplex choice.
5Touch Options.
6Touch Paper Saver.
7Select the output you want.
For example, if you have four portrait-oriented original documents that you want copied to the same side of one 
sheet, touch 4 on 1 Portrait.
8Touch Print Page Borders if you want a box drawn around each page on the copies.
9Touch Copy It.
Placing the date and time at the top of each page
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Touch Options.
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