HP Officejet Pro 8500A User Manual

Requirements
Before you set up the digital solutions, make sure you have the following:
For all HP Digital Solutions
•A network connection
The printer can be connected either through a wireless connection or using an
Ethernet cable.
NOTE: If the printer is connected using a USB cable, you scan documents to
a computer or attach scans to an e-mail message using the HP software. For
more information, see 
Scananoriginal. You can receive faxes to your
computer using Fax to PC or Fax to Mac. For more...

For Scan to E-mail, Fax to E-mail
Note: If you are using the HP Officejet Pro 8500A (A910a-f), you can only use Scan to
Network Folder and Fax to Network Folder. To find your model number, see 
Finding
theprintermodelnumber.
• A valid email address
• Outgoing SMTP server information
• An active Internet connection
If you are setting up Scan to E-mail or Fax to E-mail on a computer running Windows,
the setup wizard can automatically detect the e-mail settings for the following e-mail
applications:
•...

Set Up Scan to Network Folder
You can configure up to 10 destination folders for each printer.
NOTE:To use Scan to Network Folder, you must have created and configured
the folder you are using on a computer connected to the network. You cannot
create a folder from the printer's control panel. Also, make sure the folder
preferences are set to provide read and write access. For more information about
creating folders on the network and setting folder preferences, see the
documentation for your...

3.Click New, and then follow the onscreen instructions.
NOTE: You can customize the scan settings for each destination folder.
4.After you have entered the required information about the network folder, click
Save and Test  to make sure the link to the network folder is working correctly. The
entry is added to the  Network Folder list.
Set Up Scan to E-mail
You can use the printer to scan documents and send them to one or more e-mail
addresses as attachments—without additional scanning software. You do...

NOTE:After you set the Outgoing E-mail Profile, you can use the printer’s
embedded Web server (EWS) to add more Outgoing E-mail Profiles, add e-mail
addresses to the E-mail Address Book, and configure other e-mail options. To
open the EWS automatically, make sure the  Launch embedded Web server
when finished  checkbox is selected on the last screen of the Scan to E-mail
Wizard. When you click  Finish, the EWS is displayed in your computer’s default
Web browser. For more information about the embedded...

Step 3: Configure other e-mail options
To configure other e-mail options (such as configuring default SUBJECT and body text
that is included in all e-mail messages sent from the printer, as well as scan settings
used when sending e-mail from the printer), complete the following steps:
1.Open the embedded Web server (EWS). For more information, see 
Embedded
Webserver.
2. On the  Scan tab, click  E-mail Options .
3. Change any settings, and then click  Apply.
Set Up HP Digital Fax
With HP Digital Fax,...

Embedded Web server (EWS)
1.On the  Home tab, click  Fax to E-mail/Network Folder  in the Setup box.
2. Follow the onscreen instructions.
3. After you have entered the required information, click  Save and Test to make sure
the link to the network folder is working correctly.
Use the HP Digital Solutions
To use the HP Digital Solutions available with the printer, follow the appropriate
instructions.
Use HP Scan to Network Folder
1. Load your original print-side down in the right-front corner of the...

Use HP Digital Fax
After you set up HP Digital Fax, any black-and-white faxes that you receive print, by
default, and then are saved to the designated destination—either the network folder or
email address that you have specified:
• If you are using Fax to Network Folder, this process happens in the background.HP Digital Fax does not notify you when faxes are saved to the network folder.
• If you are using Fax to E-mail and if your e-mail application is set to notify you when new e-mail messages arrive...

5 Copy
You can produce high-quality color and grayscale copies on a variety of paper types
and sizes.
NOTE:If you are copying a document when a fax arrives, the fax is stored in the
printer's memory until the copying finishes. This can reduce the number of fax
pages stored in memory.
This section contains the following topics:
•
Copydocuments
•
Changecopysettings
Copy documents
You can make quality copies from the printer control panel.
To copy documents
1. Make sure you have paper loaded in the...

You can use these settings for single copy jobs, or you can save settings to be used
as defaults for future jobs.
To change copy settings for a single job
1.Touch Copy.
2. Select the copy function settings you want to change.
3. Touch Start Black  or Start Color .
To save the current settings as defaults for future jobs
1. Touch Copy.
2. Make any changes to the copy function settings, and then touch  Settings.
3. Touch down arrow 
, and then select  Set As New Defaults  .
4. Touch Yes, change defaults ,...