HP LaserJet M9040 MFP User Manual

							
Product walkaround
Figure 1-2  Product walkaround
1Document-feeder cover
2Document feeder (ADF)
3Control panel with touchscreen graphical display
4Tray 1
5Right door
6Vertical transfer door
7Tray 4
8Tray 3
9Tray 2
10Left door (behind output device)
11Output device
12Front door
13Duplex printing accessory (inside the MFP)
14ADF output bin
15Left door
16Printer power cable
17Tray 4 power cable
18EIO slot 1
19Copy processor EIO card
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							Output devices
This MFP comes with a 3000-sheet stacker, a 3000-sheet stapler/stacker, a multifunction finisher, or
an 8-bin mailbox.
3,000-sheet stacker
●Stacks up to 3,000 sheets of A4- or letter-size paper
●Stacks up to 1,500 sheets of A3- or ledger-size paper
●Can offset jobs, or offset the first page of jobs
The lower bin (face-down bin) is the default bin for all output jobs.
3,000-sheet stapler/stacker
Paper handling features
●Stacks up to 3,000 sheets A4- or letter-size paper
●Stacks up to 1,500 sheets of A3- or ledger-size paper
●Can offset jobs, or offset the first page of jobs
The upper bin (face-up bin) is the default bin for all output jobs.
Stapling information
The 3,000-sheet stapler/stacker can staple documents that contain between two pages and 50 pages
of 75 g/m2 (20 lb) paper, or equivalent 5 mm (0.2 inches). The pages must be 64 to 199 g/m2 (17 to 53
lb) of all sizes that the MFP supports.
●Heavier media might have a stapling limit of fewer than 50 pages.
●Stapling will not be performed on less than two sheets or more than 50 though the MFP will copy
or print the job.
Stapling is usually selected in your software program or printer driver. See Change printer-driver settings
for more information. Where and how you make selections depends on your program or driver.
If the stapler cannot be selected in the program or printer driver, it can be selected through the MFP
control panel. See 
Staple documents on page 104 for instructions.
Multifunction finisher
Paper handling features
●Stacks up to 1,000 sheets of A4- and letter-size paper or up to 500 sheets of A3- and 11 x 17-size
paper
●Stacks up to 40 booklets of 5 sheets of A3- and ledger-size paper
●Can offset jobs
●Staples up to 50 sheets of paper per document of A4- and letter-size paper
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							●Staples up to 25 sheets of paper per document A3- and ledger-size paper
●Folds single pages
●Saddle-stitches and folds up to 40 booklets of 5 sheets stacked, or 20 booklets of 10 sheets
stacked.
Stapling information
The finisher can staple documents that contain between two pages and 50 pages of 75 g/m2 (20 lb)
A-4-or letter-size paper or 25 pages of A3- 11 x 17-size paper or equivalent to 5.5 mm (0.22 inches).
The pages must be 64 to 199 g/m
2 (17 to 53 lb) of all sizes supported by the MFP.
Consider these additional points:
●The upper bin (stacker bin) can hold up to 1,000 sheets stacked (not stapled). The multifunction
finisher can deliver jobs face up or face down to the upper bin.
●Heavier media might have a stapling limit of fewer than 50 pages.
If the job that you want stapled contains only one sheet, or if it contains more than 50 sheets, the
multifunction finisher delivers the job without staples.
You can usually select the stapler in your software program or printer driver, although some options
might be available only in the printer driver. See 
Change printer-driver settings for Windows
on page 53 for more information. Where and how you make selections depends on your program or
driver.
If the stapler cannot be selected in the program or printer driver, it can be selected through the MFP
control panel. See 
Staple documents on page 104 for instructions.
Booklets
You can gain access to the booklet feature in some software programs, such as desktop publishing
programs. See the user guide that came with your program for information about making booklets.
If you are using a program that does not support booklet making, you can create booklets by using the
HP printer driver.
NOTE:HP recommends that you use your program to prepare and preview your document for printing,
and then use the HP printer driver to print and saddle stitch your booklet.
Use the following steps to create a booklet by using the printer driver:
●Prepare your booklet: Arrange the pages on a sheet (called booklet imposition) to create a booklet.
You can impose your booklet in your software program, or you can use the booklet-printing feature
in printer driver.
●Add a cover: Add a cover to your booklet by selecting a different first page with a different paper
type. You can also add a cover of the same paper type as your booklet. Booklet covers must be
the same size as the rest of the sheets in the booklet. However, the cover can be a different weight
from the rest of the booklet.
●Use saddle stitching: Paper must be fed into the MFP short edge first. The MFP prompts you for
rotated paper. The multifunction finisher staples the center of your booklet (called saddle stitching).
If your booklet contains only one sheet of paper, the multifunction finisher folds the sheet, but does
not staple it. If the booklet contains more than one sheet of paper, the multifunction finisher staples
the sheets, and then folds up to 10 sheets per booklet.
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							The booklet-printing feature of the multifunction finisher supports the saddle stitch and fold feature for
the following paper sizes:
●A3
●A4-Rotated (A4-R)*
●Letter-Rotated (Letter-R)*
●Legal
●Ledger
See the HP Multifunction Finisher User Guide at 
www.hp.com/support/ljm9040mfp or www.hp.com/
support/ljm9050mfp for more information about making booklets.
* A4-R and Letter-R are A4- and letter-size paper that is rotated 90˚ in the source tray.
8-bin mailbox
●Handles high-capacity output that increases the MFP output capacity to 2,000 sheets of standard
media
●Uses the upper bin to provide 125 sheets of face-up stacking capacity
●Delivers printed jobs face-down to the eight face-down bins, and each bin provides 250 sheets of
stacking capacity
●Offers stacking options in different operational modes: mailbox, stacker, job separator, and sorter/
collator
For more information about the 8-bin mailbox, see the use guide that came with the 8-bin mailbox.
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							2 Control panel
●Use the control panel
●
Use the Administration menu
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Use the control panel
The control panel has a VGA touchscreen that provides access to all device functions. Use the buttons
and numeric keypad to control jobs and the device status. The LEDs indicate overall device status.
Control-panel layout
The control panel includes a touchscreen graphical display, job-control buttons, a numeric keypad, and
three light-emitting diode (LED) status lights. 
Figure 2-1  Control panel
1Attention lightThe Attention  light indicates that the device has a condition that requires
intervention. Examples include an empty paper tray or an error message
on the touchscreen.
2Data  lightThe Data  light indicates that the device is receiving data.
3Ready  lightThe Ready  light indicates that the device  is ready to begin processing any
job.
4Brightness-adjustment dialRoll the dial to control the brightness of the touchscreen.
5Touchscreen graphical displayUse the touchscreen to open and set up all device functions.
6Numeric keypadAllows you to type numeric values for number of copies required and other
numeric values.
7Sleep  buttonIf the device is inactive for a long period of time, it automatically enters a
sleep mode. To place the device into sleep mode or to reactivate the device,
press the  Sleep button.
8Reset  buttonResets the job settings to factory or user-defined default values.
9Stop buttonStops the active job. While stopped, the control panel shows the options for
the stopped job (for example, if you press the Stop button while the device
is processing a print job, the contro l panel message prompts you to cancel
or resume the print job).
10Start  buttonBegins a copy job, starts digital s ending, or continues a job that has been
interrupted.
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Home screen
The home screen provides access to the device features, and it indicates the current status of the device.
NOTE:Depending on how the system administrator has configured the device, the features that
appear on the home screen can vary.
Figure 2-2   Home screen
1FeaturesDepending on how the system administrator has c onfigured the device, the features that appear
in this area can include any of the following items:
● Copy
● Fax (Optional)
● E-mail
● Secondary E-mail
● Network Folder
● Job Storage
● Workflow
● Supplies Status
● Administration
2Device status lineThe status line provides information about t
he overall device status. Various buttons appear in
this area, depending on the current status. For a description of each button that can appear in
the status line, see 
Buttons on the touchscreen on page 14 .
3Copy countThe copy count box indicates the number of copies that the device is set to make.
4Help buttonTouch the Help button to open the embedded help system.
5Scroll barTouch the up or down arrows on the scroll bar to see the complete list of available features.
6Sign OutTouch  Sign Out  to sign out of the device if you have signed in for access to restricted features.
After you sign out, the device restores all options to the default settings.
7Network AddressTouch  Network Address  to find information about the network connection.
8 Date and time The current date and time appear here. The system administrator can select the format that
the device uses to show the date and time, fo r example 12-hour format or 24-hour format.
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							Buttons on the touchscreen
The status line on the touchscreen provides information about the status of the device. Various buttons
can appear in this area. The following table describes each button.
Home button. Touch the home button to go to the Home screen from any other screen.
Start button. Touch the Start button to begin the action for the feature that you are using. 
NOTE:The name of this button changes for each feature. For example, in the Copy feature, the button
is named Start Copy.
Error button. The error button appears whenever the device has an error that requires attention before
it can continue. Touch the error button to see a message that describes the error. The message also has
instructions for solving the problem.
Warning button. The warning button appears when the device has a problem but can continue
functioning. Touch the warning button to see a message that describes the problem. The message also
has instructions for solving the problem.
Help button. Touch the help button to open the built-in online Help system. For more information, seeControl-panel help system on page 14.
Control-panel help system
The device has a built-in Help system that explains how to use each screen. To open the Help system,
touch the Help button (
) in the upper-right corner of the screen.
For some screens, the Help opens to a global menu where you can search for specific topics. You can
browse through the menu structure by touching the buttons in the menu.
For screens that contain settings for individual jobs, the Help opens to a topic that explains the options
for that screen.
If the device alerts you of an error or warning, touch the error (
) or warning () button to open a
message that describes the problem. The message also contains instructions to help solve the problem.
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							Use the Administration menu
Use the administration menu to set up default device behavior and other global settings, such as the
language and the format for date and time.
NOTE:Menus can be locked by the administrator. Contact the administrator if a menu or menu item
is not available.
Navigate the Administration menu
From the Home screen, touch Administration to open the menu structure. You might need to scroll to
the bottom of the Home screen to see this feature.
The Administration menu has several sub-menus, which are listed on the left side of the screen. Touch
the name of a menu to expand the structure. A plus sign (+) next to a menu name means that it contains
sub-menus. Continue opening the structure until you reach the option that you want to configure. To
return to the previous level, touch Back.
To exit the Administration menu, touch the Home button (
) in the upper-left corner of the screen.
The device has built-in Help that explains each of the features that are available through the menus.
Help is available for many menus on the right-hand side of the touchscreen. Or, to open the global Help
system, touch the Help button (
) in the upper-right corner of the screen.
The tables in the sections that follow indicate the overall structure of each menu.
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							Information menu
Administration > Information
Use this menu to print information pages and reports that are stored internally on the device.
Table 2-1  Information menu
Menu itemSub-menu itemSub-menu itemValuesDescription
Configuration PageAdministration Menu
Map PrintShows the basic structure of the
Administration menu and current
administration settings.
Configuration Page PrintA set of configuration pages that show the
current device settings.
Supplies Status
Page PrintShows the status of supplies such as
cartridges, maintenance kit, and staples.
Usage Page PrintShows information about the number of
pages that have been printed on each paper
type and size.
File Directory PrintA directory page that contains information for
any mass-storage devices, such as flash
drives, memory cards, or hard disks, that are
installed in this device.
Fax Reports (only
available if the
HP LaserJet Analog
Fax Accessory 300 is
installed)Fax Activity Log PrintContains a list of the faxes that have been
sent from or received by this device.
Fax Call ReportFax Call ReportPrintA detailed report of the last fax operation,
either sent or received.
 Thumbnail on ReportYes
No (default)Choose whether or not to include a thumbnail
of the first page of the fax on the report.
 When to Print ReportNever auto print
Print after any fax job
Print after fax send jobs
Print after any fax error (default)
Print after send errors only
Print after receive errors only
Billing Codes Report
 PrintA list of billing codes that have been used for
outgoing faxes. This report shows how many
sent faxes were billed to each code.
Blocked Fax List PrintA list of phone numbers that are blocked from
sending faxes to this device.
Speed Dial List PrintShows the speed dials that have been set up
for this device.
Sample Pages/Fonts PCL Font List PrintA list of printer control language (PCL) fonts
that are currently available on the device.
PS Font List PrintA list of postscript fonts that are currently
available on the device.
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