HP LaserJet M9040 MFP User Manual
Have a look at the manual HP LaserJet M9040 MFP User Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 1114 HP manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
Copyright information © 2008 Copyright Hewlett-Packard Development Company, L.P. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such productsand services. Nothing herein should beconstrued as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Part number: CC395-90926 Edition 2, 10/2009 Trademark credits Microsoft® and Windows® areU.S. registered trademarks of Microsoft Corporation. PostScript® is a registered trademark ofAdobe Systems Incorporated. ENERGY STAR® and the ENERGY STAR logo® are U.S. registered marks of the UnitedStates Environmental Protection Agency.
Table of contents 1 Product Basics Product introduction ............................................................................................................................. 2 Product features ................................................................................................................................... 3 Product walkaround .............................................................................................................................. 7 Output devices ..................................................................................................................................... 8 3,000-sheet stacker ............................................................................................................. 8 3,000-sheet stapler/stacker ................................................................................................. 8 Paper handling features ...................................................................................... 8 Stapling information ............................................................................................ 8 Multifunction finisher ............................................................................................................ 8 Paper handling features ...................................................................................... 8 Stapling information ............................................................................................ 9 Booklets .............................................................................................................. 9 8-bin mailbox ..................................................................................................................... 10 2 Control panel Use the control panel ......................................................................................................................... 12 Control-panel layout ........................................................................................................... 12 Home screen ..................................................................................................................... 13 Buttons on the touchscreen ............................................................................................... 14 Control-panel help system ................................................................................................. 14 Use the Administration menu ............................................................................................................. 15 Navigate the Administration menu ..................................................................................... 15 Information menu ............................................................................................................... 16 Default Job Options menu ................................................................................................. 17 Default Options for Originals ............................................................................. 17 Default Copy Options ........................................................................................ 18 Default Fax Options .......................................................................................... 19 Default E-mail Options ...................................................................................... 20 Default Send to Folder Options ......................................................................... 21 Default Print Options ......................................................................................... 22 Time/Scheduling menu ...................................................................................................... 23 Management menu ............................................................................................................ 25 Initial Setup menu .............................................................................................................. 26 Networking and I/O ........................................................................................... 26 Fax Setup .......................................................................................................... 34 E-mail Setup ...................................................................................................... 37 Send Setup menu ............................................................................................. 37 Device Behavior menu ....................................................................................................... 38 ENWWiii
Print Quality menu ............................................................................................................. 42 Troubleshooting menu ....................................................................................................... 44 Resets menu ...................................................................................................................... 46 Service menu ..................................................................................................................... 46 3 Software for Windows Supported operating systems for Windows ........................................................................................ 48 Supported printer drivers for Windows ............................................................................................... 49 HP Universal Print Driver (UPD) ........................................................................................................ 50 UPD installation modes ..................................................................................................... 50 Select the correct printer driver for Windows ..................................................................................... 51 Priority for print settings ...................................................................................................................... 52 Change printer-driver settings for Windows ....................................................................................... 53 Install the Windows software .............................................................................................................. 54 Install Windows software for direct connections ................................................................ 54 Install Windows software for networks ............................................................................... 54 Remove software for Windows .......................................................................................... 55 Supported utilities ............................................................................................................................... 56 HP Web Jetadmin .............................................................................................................. 56 Embedded Web server ...................................................................................................... 56 HP Easy Printer Care ........................................................................................................ 56 Software for other operating systems ................................................................................................. 58 4 Use the product with Macintosh Software for Macintosh ....................................................................................................................... 60 Supported operating systems for Macintosh ..................................................................... 60 Supported printer drivers for Macintosh ............................................................................. 60 Software installation types for Macintosh .......................................................................... 60 Install Macintosh software for direct connections (USB) ................................... 60 Install Macintosh software for networks ............................................................ 61 Software for Macintosh computers .................................................................................... 62 HP Printer Utility ................................................................................................ 62 Open the HP Printer Utility ............................................................... 63 HP Printer Utility features ................................................................. 63 Priority for print settings for Macintosh .............................................................................. 64 Change printer-driver settings for Macintosh ..................................................................... 64 Remove software from Macintosh operating systems ....................................................... 65 Supported utilities for Macintosh ........................................................................................ 65 Embedded Web server ..................................................................................... 65 Use features in the Macintosh printer driver ....................................................................................... 66 Create and use printing presets in Macintosh ................................................................... 66 Resize documents or print on a custom paper size ........................................................... 66 Print a cover page .............................................................................................................. 66 Use watermarks ................................................................................................................. 67 Print multiple pages on one sheet of paper in Macintosh .................................................. 67 Print on both sides of the page (duplex printing) ............................................................... 68 Set the stapling options ..................................................................................................... 68 Store jobs ........................................................................................................................... 69 Use the Services menu ...................................................................................................... 69 ivENWW
5 Connectivity USB connection .................................................................................................................................. 72 Auxiliary connection ........................................................................................................................... 73 Network configuration ......................................................................................................................... 74 Configure TCP/IPv4 parameters ........................................................................................ 74 Change the IP address ..................................................................................... 74 Set the subnet mask ......................................................................................... 75 Set the default gateway ..................................................................................... 75 Configure TCP/IPv6 parameters ........................................................................................ 76 Disable network protocols (optional) .................................................................................. 76 Disable IPX/SPX ............................................................................................... 76 Disable AppleTalk ............................................................................................. 77 Disable DLC/LLC .............................................................................................. 77 HP Jetdirect EIO print servers ........................................................................................... 77 6 Paper and print media Understand paper and print media use .............................................................................................. 80 Supported paper and print media sizes .............................................................................................. 81 Custom paper sizes ............................................................................................................................ 83 Special paper or print media guidelines ............................................................................................. 84 Load paper and print media ............................................................................................................... 85 Load tray 1 ......................................................................................................................... 85 Load trays 2, 3, and 4 ........................................................................................................ 86 Configure trays ................................................................................................................................... 92 Configure a tray when loading media ................................................................................ 92 Configure a tray by using the Supplies Status button on the touchscreen ........................ 92 Select the media by source, type, or size .......................................................................... 92 Source ............................................................................................................... 93 Type and Size ................................................................................................... 93 Select the output bin ........................................................................................................................... 94 Select an output location ................................................................................................... 95 Printing .............................................................................................................. 95 Copying ............................................................................................................. 95 7 Print tasks Media type and tray loading ............................................................................................................... 98 Use features in the Windows printer driver ...................................................................................... 100 Open the printer driver ..................................................................................................... 100 Use printing shortcuts ...................................................................................................... 100 Set paper and quality options .......................................................................................... 100 Set document effects ....................................................................................................... 101 Set document finishing options ........................................................................................ 101 Set product output options ............................................................................................... 101 Set job storage options .................................................................................................... 102 Obtain support and product-status information ................................................................ 102 Set advanced printing options ......................................................................................... 102 Staple documents ............................................................................................................................. 104 Set the stapler at the control panel for printed jobs ......................................................... 104 Set the stapler at the control panel for all copy jobs ........................................................ 104 Set the stapler at the control panel for a single copy job ................................................. 104 ENWWv
Configure the device to stop or continue when the staple cartridge is empty .................. 105 Load staples .................................................................................................................... 105 Cancel a print job ............................................................................................................................. 109 Stop the current print job from the control panel .............................................................. 109 Stop the current print job from the software program ...................................................... 109 Print on envelopes ............................................................................................................................ 110 Job storage features for print ........................................................................................................... 113 Gain access to the job storage features for print ............................................................. 113 Use the proof and hold feature ........................................................................................ 114 Create a proof and hold job ............................................................................. 114 Print the remaining copies of a proof and hold job .......................................... 114 Delete a proof and hold job ............................................................................. 114 Use the personal job feature ............................................................................................ 114 Create a personal job ...................................................................................... 115 Print a personal job ......................................................................................... 115 Delete a personal job ...................................................................................... 115 Use the QuickCopy feature .............................................................................................. 115 Create a QuickCopy job .................................................................................. 116 Print additional copies of a QuickCopy job ...................................................... 116 Delete a QuickCopy job .................................................................................. 116 Use the stored job feature ............................................................................................... 116 Create a stored print job .................................................................................. 117 Print a stored print job ..................................................................................... 117 Delete a stored print job .................................................................................. 117 8 Copy Use the Copy screen ........................................................................................................................ 120 Set the default copy options ............................................................................................................. 121 Basic copy instructions ..................................................................................................................... 122 Copy from the scanner glass ........................................................................................... 122 Copy from the document feeder ...................................................................................... 122 Adjust the copy settings ................................................................................................................... 123 Copy two-sided documents .............................................................................................................. 124 Copying two-sided documents manually ......................................................................... 124 Copy two-sided documents automatically ....................................................................... 124 Copy mixed-size originals ................................................................................................................ 126 Change the copy-collation setting .................................................................................................... 127 Copy photos and books .................................................................................................................... 128 Combine copy jobs by using Job Build ............................................................................................. 129 Cancel a copy job ............................................................................................................................. 130 Job storage features for copy ........................................................................................................... 131 Create a stored copy job .................................................................................................. 131 Print a stored copy job ..................................................................................................... 131 Delete a stored copy job .................................................................................................. 131 9 Scan and send to e-mail Configure the device to send e-mail ................................................................................................. 134 Supported protocols ......................................................................................................... 134 Configure e-mail server settings ...................................................................................... 134 Use the Send E-mail screen ............................................................................................................. 136 viENWW
Perform basic e-mail functions ......................................................................................................... 137 Load documents .............................................................................................................. 137 Send documents .............................................................................................................. 137 Send a document ............................................................................................ 137 Use the auto-complete function ...................................................................... 138 Use the address book ...................................................................................................................... 139 Create a recipient list ....................................................................................................... 139 Use the local address book ............................................................................................. 139 Add e-mail addresses to the local address book ............................................ 140 Delete e-mail addresses from the local address book .................................... 140 Change e-mail settings for the current job ....................................................................................... 141 Scan to a folder ................................................................................................................................ 142 Scan to a workflow destination ......................................................................................................... 143 10 Fax Analog fax ........................................................................................................................................ 146 Connect the fax accessory to a phone line ...................................................................... 146 Configure and use the fax features .................................................................................. 146 Digital fax .......................................................................................................................................... 148 11 Manage and maintain Information pages ............................................................................................................................. 150 Embedded Web server ..................................................................................................................... 152 Open the embedded Web server by using a network connection ................................... 152 Embedded Web server sections ...................................................................................... 153 HP Easy Printer Care ....................................................................................................................... 156 Supported operating systems .......................................................................................... 156 Open the HP Easy Printer Care software ........................................................................ 156 HP Easy Printer Care software sections .......................................................................... 156 Use HP Web Jetadmin software ...................................................................................................... 159 HP Printer Utility for Macintosh ........................................................................................................ 160 Open the HP Printer Utility ............................................................................................... 160 Print a cleaning page ....................................................................................................... 160 Print a configuration page ................................................................................................ 160 View supplies status ........................................................................................................ 161 Order supplies online and use other support features ..................................................... 161 Upload a file to the printer ................................................................................................ 161 Update the firmware ........................................................................................................ 162 Activate the two-sided printing (duplexing) mode ............................................................ 162 Lock or unlock printer storage devices ............................................................................ 162 Save or print stored jobs .................................................................................................. 162 Configure trays ................................................................................................................ 163 Change network settings ................................................................................................. 163 Open the embedded Web server ..................................................................................... 163 Set up e-mail alerts .......................................................................................................... 164 Security features .............................................................................................................................. 165 Secure the embedded Web server .................................................................................. 165 Foreign Interface Harness (FIH) ...................................................................................... 165 Requirements .................................................................................................. 165 Use the FIH ..................................................................................................... 165 ENWWvii
Enable the FIH portal ...................................................................... 166 Disable the FIH portal ..................................................................... 166 Secure Disk Erase ........................................................................................................... 166 Data affected ................................................................................................... 167 Gain access to Secure Disk Erase .................................................................. 167 Additional Information ..................................................................................... 167 Security Lock ................................................................................................................... 167 Authentication .................................................................................................................. 167 Lock the control-panel menus .......................................................................................... 167 Set the real-time clock ...................................................................................................................... 169 Clean the MFP ................................................................................................................................. 170 Print a cleaning page ....................................................................................................... 170 Clean the MFP hardware ................................................................................................. 170 Clean the ADF delivery system ...................................................................................... 172 Calibrate the scanner ....................................................................................................................... 177 Configure alerts ................................................................................................................................ 178 Manage supplies .............................................................................................................................. 179 HP print cartridges ........................................................................................................... 179 Non-HP print cartridges ................................................................................................... 179 Print cartridge authentication ........................................................................................... 179 HP fraud hotline ............................................................................................................... 179 Print cartridge storage ..................................................................................................... 179 Print cartridge life expectancy .......................................................................................... 180 Check the print cartridge life ............................................................................................ 180 On the MFP control panel ............................................................................... 180 In the embedded Web server .......................................................................... 180 Through HP Easy Printer Care ....................................................................... 180 Through HP Web Jetadmin ............................................................................. 180 Printer maintenance kit ..................................................................................................................... 181 Manage memory .............................................................................................................................. 182 Determine memory requirements .................................................................................... 182 Install memory ................................................................................................................. 182 Verify memory installation ................................................................................................ 185 Economy settings ............................................................................................................................. 186 Sleep and wake ............................................................................................................... 186 12 Problem solve Solve problems ................................................................................................................................. 190 Troubleshooting checklist ................................................................................................ 190 Determining Solve MFP problems .................................................................................................... 191 Control-panel message types ........................................................................................................... 192 Control-panel messages .................................................................................................................. 193 Clear jams ........................................................................................................................................ 194 Clear jams from the duplexer ........................................................................................... 195 Clear jams from the input-tray areas ............................................................................... 196 Clear jams from the output areas .................................................................................... 199 Solve repeated jams ........................................................................................................ 212 Media-handling problems ................................................................................................................. 213 Printer feeds multiple sheets ........................................................................................... 213 Printer feeds incorrect page size ..................................................................................... 213 viiiENWW