HP LaserJet M4345xm User Manual

							Scan to a workflow destination
NOTEThis device feature is provided by the optional Digital Sending Software product and
is supported for the HP LaserJet M4345 MFP models only.
If the system administrator has enabled the  workflow functionality, you can scan a document and
send it to a custom workflow destination. A workflow  destination gives you the ability to send
additional information, along with the scanned document, to a specified network or file transfer
protocol (FTP) location. Prompts for specific information appear on the control-panel display. The
system administrator can also designate a printer as a workflow destination, which allows you to
scan a document and then send it directly to a network printer for printing.
1. Place the document face-down on the scanner glass or face-up in the ADF.
2. From the Home screen, touch  Workflow.
3. Select the destination to which you want to scan.
4. In the Text Field field, type the data that you want to accompany the file, and then touch  Send
Workflow .
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							9 Fax
The HP LaserJet M4345x MFP, HP LaserJet M4345xs MFP, and HP LaserJet M4345xm MFP come
with an HPLaserJet Analog Fax Accessory 300 installed. Windows users can also install the optional
HPDigital Sending Software (DSS), which provides digital faxing services.
For complete instructions for configuring the fax accessory and using the fax features, see the  HP
LaserJet Analog Fax Accessory 300 User Guide .
This chapter provides a summary of analog and digital fax.
●
Analog fax
●
Digital fax
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							Analog fax
When the HPLaserJet Analog Fax Accessory 300 is installed, the device can function as a
standalone fax machine.
NOTEThe HP LaserJet M4345x MFP, HP LaserJet M4345xs MFP, and HP LaserJet
M4345xm MFP come with an HPLaserJet Analog Fax Accessory 300 installed.
Install the fax accessory
If your device does not have the HP LaserJet  Analog Fax Accessory 300 installed, use the following
procedure to install it.
1. Unpack the fax accessory from the box, but do not remove it from the antistatic pouch.
2. Turn off the device, and unplug the power cable.
3.At the back of the device, remove the side cover by placing your fingers in the indented area
and sliding the cover off.
4.If necessary, remove the plastic fax-accessory cover from the formatter.  Insert a coin into the
groove at the top of the cover, and use  it to pry the cover away from the formatter.
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							5.Open the formatter-cage door by grasping the metal tab and pulling the door open.
6.If you are replacing an existing fax accessory, remove the old card from the formatter by pulling
it out of the slot.
7. Remove the new fax accessory from the antistatic pouch.
CAUTION The fax accessory contains parts that are sensitive to electrostatic discharge
(ESD). When handling the fax accessory, use static protection such as a grounding wrist
strap that is connected to the metal frame of the device, or touch the metal frame of the
device with your other hand.
CAUTION When handling the fax accessory, do not  press the yellow component on the
card. Doing so can damage the card and cause a fax malfunction.
8. Align the two cutouts on the new fax  accessory with the two fax-accessory guides on the
formatter.
9. Push the fax accessory into place, and then verify that it is securely connected to the formatter.
The phone connector on the fax accessory should  be aligned with the square opening in the
formatter cage.
10. Close the formatter-cage door.
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							11.Replace the formatter cover.
12.Plug the power cable into the device, and turn on the device.
Connect the fax accessory to a phone line
When connecting the fax accessory to a phone line, ensure  that the phone line that is being used for
the fax accessory is a dedicated line that is not  used by any other devices. In addition, this line
should be an analog line because the fax will not  function correctly if it is connected to some digital
PBX systems. If you are not sure whether you  have an analog or digital phone line, contact your
telecom provider.
NOTE HP recommends using the phone cord that comes with the fax accessory to ensure
that the accessory functions correctly.
1. Locate the phone cord that is included in the fax accessory kit. Connect one end of the phone
cord to the fax-accessory phone jack on the formatter. Push the connector until it clicks.
CAUTION Be sure to connect the phone line  to the fax-accessory phone jack , which is
near the bottom of the formatter. Do not connect the phone line to the HP Jetdirect LAN
port, which is closer to the top of the formatter.
2. Connect the other end of the phone cord to the  phone jack on the wall. Push the connector until
it clicks or until it is securely seated. Because  different types of connectors are used in different
countries/regions, the connector might not make an audible click.
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							Configure and use the fax features
Before you can use the fax features, you must configure them in the cont\
rol-panel menus. For
example, you need to specify the following information:
●Date and time
● Location
● Fax header
For complete information about configuring and using the fax accessory, and for information about
troubleshooting fax-accessory problems, see the  HP LaserJet Analog Fax Accessory 300 User
Guide , which is provided with the fax accessory.
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							Digital fax
Digital faxing is available when you install the optional HP Digital Sending Software. For information
about ordering this software, go to 
http://www.hp.com/go/ljm4345mfp_software.
With digital faxing, the device does  not need to be connected directly to a phone line. Instead, the
device can send a fax in one of three ways:
● LAN fax  sends faxes through a third-party fax provider.
● Microsoft Windows 2000 fax
 is a fax modem and digital sender module that the computer
uses to operate as a turnkey gateway fax.
● Internet fax
 uses an Internet fax provider to process faxes. The fax is delivered to a traditional
fax machine or sent to the user’s e-mail.
For complete information about using digital faxing, see  the documentation that is provided with the
HP Digital Sending Software.
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							10 Manage and maintain the device
This chapter describes how to manage the printer:
●
Use information pages
●
Configure e-mail alerts
●
HPEasy Printer Care software
●
Use the embedded Web server
●
Use HP Web Jetadmin software
●
Use the HPPrinter Utility for Macintosh
●
Manage supplies
●
Clean the device
●
Calibrate the scanner
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							Use information pages
From the control panel, print pages that give details about the device and its current configuration.
The table below provides the instructions for printing the information pages.
Page descriptionHow to print the page
Menu map
Shows the control-panel menus and
available settings.1.From the Home screen, touch  Administration.
2. Touch Information .
3. Touch Configuration Page .
4. Touch Administration Menu Map .
5. Touch Print .
The content of the menu map varies, depending on the options currently installed
in the device.
For a complete list of control panel menus and possible values, see 
Use thecontrol panel .
Configuration page
Shows device settings and installed
accessories.1.From the Home screen, touch  Administration.
2. Touch Information .
3. Touch Configuration Page .
4. Touch Configuration Page .
5. Touch Print .
NOTEIf the device contains an HP Jetdirect print server or an optional
hard disk drive, additional configuration pages print that provide
information about those devices.
Supplies status page
Shows print-cartridge toner levels.1. From the Home screen, touch  Administration.
2. Touch Information .
3. Touch Configuration Page .
4. Touch Supplies Status Page .
5. Touch Print .
NOTEIf you are using non-HP supplies, the supplies status page might
not show the remaining life for those supplies. For more information, see
HP policy on non-HP print cartridges .
Usage page
Shows a page count for each size of
paper printed, the number of one-
sided (simplexed) or two-sided
(duplexed) pages, and the average
percentage of coverage. 1.
From the Home screen, touch  Administration.
2. Touch Information .
3. Touch Configuration Page .
4. Touch Usage Page .
5. Touch Print .
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