HP LaserJet 4250n User Manual

							Using printer-driver features
This section provides instructions for common printing features that are controlled through
the printer driver.
●
Printing watermarks
●
Printing multiple pages on one sheet of paper
●
Setting a custom paper size
●
Using EconoMode (draft) printing  
●
Selecting print-quality settings
●
Using reduce/enlarge options
●
Selecting a paper source
●
Printing a cover, a different first or last page, or a blank page
Printing watermarks
A watermark is a marking, such as Top Secret, Draft, or someones name, printed in the
background of selected pages in a document.
NOTE
If you are using Windows NT 4.0, Windows  2000, Windows XP, or Windows Server 2003
you must have administrator privileges to create watermarks.
To print a watermark on Windows computers (all versions)
1. Open the printer driver (see Changing the settings for a print job ).
2. On the  Effects tab, select a watermark from the  Watermarks drop-down list. To edit or
create a watermark, click  Edit.
3. Click  OK.
To print a watermark on Macintosh computers
Select  Custom  and specify the text that you want, depending on your printer-driver version.
NOTE
Watermarks are supported only for Mac OS 9. x. Watermarks are not supported for
Mac OS X V10.1 and later.
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							Printing multiple pages on one sheet of paper
You can print more than one document page on a single sheet of paper (this is sometimes
called 2-up, 4-up, or n-up printing). The pages will appear decreased in size and arranged
on the sheet. You can specify that up to 16 pages are to be printed on a single sheet. This
feature provides a cost-effective and environmentally friendly way to print draft pages,
especially when combined with duplex printing (see 
Printing on both sides of paper
(optional duplexer) ).
To print multiple pages on one side  of a sheet of paper on Windows
computers (all versions)
1. Open the printer driver (see Changing the settings for a print job ).
2. On the  Finishing tab, select the number of pages per sheet from the  Pages per sheet
drop-down menu.
3. If you want borders around the pages, click  Print Page Borders.
4. Select the page order from the  Page Order drop-down list.
5. Click  OK.
Setting a custom paper size
Use the custom paper feature to print  on paper sizes other than standard sizes. 
To set a custom paper size on Windows computers
1. Open the printer driver (see Changing the settings for a print job).
2. On the  Paper/Quality  tab, click Custom.
3. Specify the custom width and height.
4. Click  Close.
5. Click  OK.
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							To set a custom paper size on Macintosh computers
For Mac OS 9
1. On the File menu, select  Page Setup.
2. From the  Page Attributes  drop-down menu, select  Custom Page Size.
3. Click  New to create a named custom page size. The new custom page is automaticall\
y
added to the  Page Size menu in Page Setup .
For Mac OS X
1. On the  File menu, select  Page Setup.
2. On the  Settings drop-down menu, click  Page Attributes, and then click Custom Paper
Size .
3. Click  New, and type in a name for the custom paper size.
4. Type the height and width for  the custom paper size. Click Save
5. On the  Settings drop-down menu, click  Page Attributes. Make sure that the  Format
for  drop-down menu is set for  Any Printer.
6. In the  Page Attributes  window, click Paper Size, and then select the new custom paper
size. Verify that the dimensions are correct.
7. Click  OK.
Using EconoMode (draft) printing  
Use EconoMode (draft) printing to print with less toner on each page. Selecting this option
might extend the life of your print cartridge and  reduce your cost per page, but will reduce
print quality. 
HP does not recommend full-time use of  EconoMode. If Economode is used full-time when
the average toner coverage is significantly less than  five percent, it is possible that the toner
supply will outlast the mechanical parts in the  print cartridge. If print quality begins to
degrade under these circumstances, you will need to install a new print cartridge, even if
toner remains in the cartridge,
To use EconoMode (draft) printing on Windows computers
1. Open the printer driver (see Changing the settings for a print job ).
2. On the  Paper/Quality  tab, click EconoMode .
3. Click  OK.
Selecting print-quality settings
If you need advanced print quality, you can select from custom settings.
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							Resolution options
●Best Quality  - use ProRes 1200 for the best print quality.
● Faster Printing  - use FastRes 1200 as an alternative resolution for complex graphics or
faster output.
● Custom  - use this option to specify print-quality settings.
NOTE
Changing resolution can change the formatting of your text.
To select print-quality settings on Windows computers
1. Open the printer driver. See Changing the settings for a print job .
2. On the  Paper/Quality  tab, select the resolution or print-quality settings that you want
from the  Print Quality  drop-down menu.
3. Click  OK.
Using reduce/enlarge options
Use the reduce/enlarge options to scale your  document to a percentage of its normal size.
You can also choose to scale your document to fit on any size of paper that the printer
supports.
To set reduce/enlarge options on Windows computers
1. Open the printer driver. See Changing the settings for a print job .
2. On the  Effects tab, click  % of Normal Size .
3. Use the number box or slider scale to reduce or enlarge the scale.
4. Click  OK.
Selecting a paper source
If your software program supports printing paper  by source, make the selections from the
program. Program settings override printer-driver settings.
To select a paper  source on Windows computers
1. Open the printer driver. See Changing the settings for a print job.
2. On the  Paper/Quality  tab, select the source from the  Source is drop-down list.
3. Click  OK.
To select a paper  source on Macintosh computers
For Mac OS 9: Select a paper source from the  General options in the printer driver.
For Mac OS X : Click File, then click  Print, and then click  Paper Feed.
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							Printing a cover, a different first or last page, or a blank page
Use the following procedure to print the covers of a document on a different media type than
the rest of the document or to print the  first or last page of a document on different media.
For example, to print the first page of a  document on letterhead paper and the rest on plain
paper, or to print a cover on card stock  and the subsequent pages on plain paper. You can
also use this feature to insert blank pages between documents when printing several copies.
This option might not be available in all printer drivers.
To print covers or different pages on Windows computers
NOTEThis procedure changes the printers settings for one print job. To change the printers
default settings, see 
Changing default settings .
1. Open the printer driver (see 
Changing the settings for a print job ).
2. On the  Paper/Quality  tab, click Use different paper/Covers .
3. To print covers or to insert a blank page between documents, select  Front Cover or
Back Cover  from the drop-down list. Click  Add a Blank or Preprinted Cover.  Select
the  Source is  and Type is  for the cover or blank page.  The blank page can be either a
front cover or a back cover. Click  OK.
4. To print a different first or last page, select  First Page, Other Pages , or Last Page  from
the drop-down list. Select the  Source is and Type is  for the different pages. Click  OK.
To print covers or different pages on Macintosh computers
For Mac OS 9 : In the Print dialog box, select  First from and Remaining from .
For Mac OS X : Click File, then click  Print, and then click  Paper Feed.
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							Using job-storage features
The printer supports four distinct job-storage features that you can use to initiate printing
from the printer control panel after the print job is sent from the computer: 
● Quick copy jobs
● Proof and hold jobs
● Private jobs
● Stored jobs
Some features are available without an optional hard disk  installed, but to use all of the job-
storage features, you must install an optional hard  disk accessory in the printer and then
properly configure the drivers. To support job-storage features for complex jobs, HP
recommends that you install additional memory. For information about ordering an optional
hard disk or more memory, see 
Part numbers .
Make sure that you identify your jobs in the printer driver before printing. Using default
names might overwrite previous jobs that have the same  default name or cause the job to be
deleted.
NOTE
If you turn the printer power off, all quick copy, proof and hold, and private jobs are deleted.
A job can also be deleted at the printer control panel.
Quick copying a job
The quick copy feature prints the requested number of copies of a job and stores a copy on
the optional hard disk or, if a  hard disk is not installed, it stores  the copy on the RAM disk.
Additional copies of the job can be printed later.  This feature can be turned off in the printer
driver.
For more information about specifying the number of quick copy jobs that\
 can be stored, see
Changing printer-control-panel configuration settings .
NOTE
If you turn the printer power off, all quick copy, proof and hold, and private jobs are deleted.
A job can also be deleted at the printer control panel.
To print copies of a stored job
1. Press  MENU to enter the menus.
2. Use 
 (UP button) or  (DOWN button) to scroll to  RETRIEVE JOB, and then press 
(SELECT button).
3. Use 
 (UP button) or  (DOWN button) to scroll to the user name, and then press 
(SELECT button).
4. Use 
 (UP button) or  ( DOWN button) to scroll to the user or job name, and then press 
(SELECT button).
5. Use 
 (UP button) or  (DOWN button) to scroll to  PRINT, and then press  (SELECT
button).
6. Use 
 (UP button) or  (DOWN button) to select the number of copies, and then press 
(SELECT button).
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							Deleting a quick copy job
When you send a quick copy job, the printer overwrites any previous jobs that have the
same user and job name. If no quick copy job  is already stored under the same user and job
name, and the printer needs additional space, the  printer might delete other quick copy jobs,
starting with the oldest job. The default number of  quick copy jobs that can be stored is 32.
You can change the number of quick copy jobs that can be stored at the printer control
panel. See 
Changing printer-control-panel configuration settings .
NOTE
If you turn the printer power off, all quick copy, proof and hold, and private jobs are deleted.
A job can also be deleted at the printer control panel.
To delete a quick copy job
1. Press  MENU to enter the menus.
2. Use 
 (UP button) or  (DOWN button) to scroll to  RETRIEVE JOB, and then press 
(SELECT button).
3. Use 
 (UP button) or  (DOWN button) to scroll to the user name, and then press 
(SELECT button).
4. Use 
 (UP button) or  ( DOWN button) to scroll to the user or job name, and then press 
(SELECT button).
5. Use 
 (UP button) or  (DOWN button) to scroll to  DELETE, and then press  (SELECT
button).
Proofing and holding a job
The proof and hold feature provides a quick and easy way to print one copy of a job for
proofing before printing the additional copies. 
NOTE
If you turn the printer power off, all quick copy, proof and hold, and private jobs are deleted.
To print the remaining copies of a held job
1. Press  (SELECT button) to open the menus.
2. Use 
 (UP button) or  (DOWN button) to scroll to  RETRIEVE JOB, and then press 
(SELECT button).
3. Use 
 (UP button) or  (DOWN button) to scroll to the user name, and then press 
(SELECT button).
4. Use 
 (UP button) or  ( DOWN button) to scroll to the user or job name, and then press 
(SELECT button).
5. Use 
 (UP button) or  (DOWN button) to scroll to  PRINT, and then press  (SELECT
button).
6. Use 
 (UP button) or  (DOWN button) to scroll to the number of copies, and then press
 (SELECT button).
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							Deleting a held job
When you send a proof and hold job, the printer automatically deletes your previous proof
and hold job. If no proof and hold job already exists with that job name, and the printer
needs additional space, the printer might delete other proof and hold jobs starting with the
oldest one.
NOTE
If you turn the printer power off, all quick copy, proof and hold, and private jobs are deleted.
A held job can also be deleted at the printer control panel.
To delete a held job
1. Press (SELECT button) to open the menus.
2. Use 
 (UP button) or  (DOWN button) to scroll to  RETRIEVE JOB, and then press 
(SELECT button).
3. Use 
 (UP button) or  (DOWN button) to scroll to the user name, and then press 
(SELECT button).
4. Use 
 (UP button) or  ( DOWN button) to scroll to the user or job name, and then press 
(SELECT button).
5. Use 
 (UP button) or  (DOWN button) to scroll to DELETE, and then press  (SELECT
button).
Printing a private job
Use the private printing feature to specify that a job is not printed until you release it by
typing a four-digit personal identification number (PIN) at the printer control panel. You
specify the PIN in the printer driver, and it is sent to the printer as part of the print job.
To specify a private job
To specify in the driver that a job is private, select the  Private Job option and type a 4-
digit PIN.
To print a private job
1. Press  (SELECT button) to open the menus.
2. Use 
 (UP button) or  (DOWN button) to scroll to  RETRIEVE JOB, and then press 
(SELECT button).
3. Use 
 (UP button) or  (DOWN button) to scroll to the user name, and then press 
(SELECT button).
4. Use 
 (UP button) or  ( DOWN button) to scroll to the user or job name, and then press 
(SELECT button).
5. Use 
 (UP button) or  (DOWN button) to scroll to  PRINT. A lock symbol appears next to
PRINT . Press 
 (SELECT button).
6. You are prompted to type the PIN number. Use 
 (UP button) or  ( DOWN button) to
change the first number of  the PIN, and then press 
 (SELECT button). An  asterisk
(*)  appears in place of the number. Repeat  these steps to change the remaining three
numbers of the PIN.
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							7.Use  (UP button) or  (DOWN button) to scroll to the number of copies, and then press
 (SELECT button).
Deleting a private job
A private job is automatically deleted after the user releases it for printing, unless the user
selects the  Stored Job  option in the printer driver.
NOTE
If you turn the printer power off, all quick copy, proof and hold, and private jobs are deleted.
A private job can also be deleted at the printer control panel before it is ever printed.
To delete a private job
1. Press  (SELECT button) to open the menus.
2. Use 
 (UP button) or  (DOWN button) to scroll to  RETRIEVE JOB, and then press 
(SELECT button).
3. Use 
 (UP button) or  (DOWN button) to scroll to the user name, and then press 
(SELECT button).
4. Use 
 (UP button) or  ( DOWN button) to scroll to the user or job name, and then press 
(SELECT button).
5. Use 
 (UP button) or  (DOWN button) to scroll to  DELETE, and then press  (SELECT
button). (A lock symbol appears next to  DELETE.)
6. You are prompted to type the PIN number. Use 
 (UP button) or  ( DOWN button) to
change the first number of  the PIN, and then press 
 (SELECT button). An  asterisk (*)
appears in place of the number. Repeat  these steps to change the remaining three
numbers of the PIN.
Storing a print job
You can download a print job to the optional hard disk without printing it. You can then print
the job at any time at  the printer control panel. For example, you might want to download a
personnel form, a calendar, a time sheet, or an accounting form that other users can gain
access to and print.
To store a print job
To store a print job permanently on the optional hard disk, select the  Stored Job option in
the printer driver when you print the job.
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							To print a stored job
1.Press  (SELECT button) to open the menus.
2. Use 
 (UP button) or  (DOWN button) to scroll to  RETRIEVE JOB, and then press 
(SELECT button).
3. Use 
 (UP button) or  (DOWN button) to scroll to the user name, and then press 
(SELECT button).
4. Use 
 (UP button) or  ( DOWN button) to scroll to the user or job name, and then press 
(SELECT button).
5. Use 
 (UP button) or  (DOWN button) to scroll to  PRINT, and then press  (SELECT
button).
6. Use 
 (UP button) or  (DOWN button) to scroll to the number of copies, and then press
 (SELECT button).
To delete a stored job
1.
Press  (SELECT button) to open the menus.
2. Use 
 (UP button) or  (DOWN button) to scroll to  RETRIEVE JOB, and then press 
(SELECT button).
3. Use 
 (UP button) or  (DOWN button) to scroll to the user name, and then press 
(SELECT button).
4. Use 
 (UP button) or  ( DOWN button) to scroll to the user or job name, and then press 
(SELECT button).
5. Use 
 (UP button) or  (DOWN button) to scroll to  DELETE, and then press  (SELECT
button).
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