HP Jornada 700 Series Handheld Users Guide

							 Chapter 3 | Connecting to your desktop PC | 37 
  
To connect via serial port using the docking 
cradle (optional on the HP Jornada 710) 
1. Connect the 9-pin end of the sync cable to a serial port 
on your desktop PC. 
2.  Slide the port cover on the back of the docking cradle to 
the right to expose the Serial port. 
3.  Fully insert the flat end of the sync cable, arrow side 
up, into the serial port on the back of the docking cradle. 
4. Turn off your HP Jornada and disconnect any cables 
(telephone cable, ac adapter, sync cable, etc.) from your 
HP Jornada. 
5.  Connect the ac adapter to the dc jack on the back of the 
docking cradle, and then plug in the power cord. 
Do not connect your HP Jornada to more than one source of ac 
power. You must disconnect the ac adapter from your HP 
Jornada before placing in it in the docking cradle to avoid 
damaging your HP Jornada. 
 
6.  Align your HP Jornada in the docking cradle, and push 
down firmly until the HP Jornada snaps into place.  
 
HP Jornada shown with docking cradle, ac adapter, and 
serial/USB methods of connection to a desktop PC  
						

							38 HP Jornada 700 Series Handheld PC 
 
 Connecting by USB port 
Using the cradle (optional on the HP Jornada 710) you can 
also make a USB connection to your desktop PC. A 
standard USB A-to-B cable (not included) is required in 
order to make a USB connection. 
To connect via USB port using the docking cradle 
1.  Connect the flat USB A connector to an available USB 
port on your desktop PC (cable not included). 
2.  Slide the port cover on the back of the docking cradle to 
the left to expose the USB port. 
3.  Insert the square USB B connector into the USB port 
on the back of the docking cradle 
4. Turn off your HP Jornada and disconnect any cables 
(telephone cable, ac adapter, sync cable, etc.) from your 
HP Jornada. 
5.  Connect the ac adapter to the dc jack on the back of the 
docking cradle, and then plug in the power cord. 
6.  Align your HP Jornada in the docking cradle, and push 
down firmly until the HP Jornada snaps into place.  
Your HP Jornada should start automatically and establish a 
connection to the desktop computer. To remove your HP Jornada 
from the docking cradle, push the release button on the cradle, 
and carefully lift your HP Jornada from the cradle. 
If you are traveling without your docking cradle or you need to 
synchronize files with your home computer while the docking 
cradle is connected to your office PC, you can connect your HP 
Jornada directly to a desktop PC using only the serial sync cable. 
(See Connecting by serial port earlier in this chapter.) 
 You can also connect and synchronize by infrared. For more 
information, see the Connecting by infrared section in this 
chapter. 
Establishing a partnership  
After you set up Microsoft ActiveSync on your desktop PC, you 
are prompted to establish a partnership between your desktop PC  
						

							 Chapter 3 | Connecting to your desktop PC | 39 
  
and your HP Jornada. The partnership enables your desktop PC 
to recognize your HP Jornada when transferring files or 
synchronizing data.  
You can establish partnerships between your HP Jornada and up 
to two desktop PCs; for example, your home PC and your office 
PC. If you regularly synchronize your HP Jornada with both 
desktop PCs, you can ensure that important files, contacts, and 
calendar information are always up-to-date and identical on both 
desktop PCs, as well as on your HP Jornada.   
Although you can establish partnerships with two desktop 
PCs, you can synchronize e-mail messages with only one 
desktop PC. 
 
A single desktop PC can partner with many H/PCs or palmtop 
PCs. This is useful if you have more than one MS Windows for 
H/PC 2000 device, or if several mobile professionals share a 
single desktop PC. 
The New Partnership Wizard 
The first time you connect, the New Partnership Wizard on your 
desktop PC helps you establish a partnership and set options for 
synchronizing Pocket Outlook data, e-mail messages, and files 
between your HP Jornada and desktop PC.  
To establish a partnership 
1. When the New Partnership dialog box appears on your 
desktop PC screen, click Yes to synchronize, and then follow 
the instructions to complete the New Partnership Wizard. 
2.  At the prompt, type a name and description for your HP 
Jornada. The name must start with a letter, and it can be 
anything you choose (up to 15 characters, no spaces). 
3.  Select whether you want your HP Jornada to synchronize 
through a single partnership or multiple partnerships 
desktop PCs, by selecting the appropriate button. 
4.  Select the personal information manager (PIM) application 
you plan to use from the list boxes. 
5.  Set options for synchronization, indicating the types of files 
and information you want to synchronize.  
						

							40 HP Jornada 700 Series Handheld PC 
 
 If you choose to establish partnerships with more than one 
desktop PC, the desktop PCs must be configured with the 
same synchronization settings. In addition, each desktop PC 
must use the same PIM program (for example, Microsoft 
Outlook). 
  
 Regardless of the options you choose while completing the 
wizard, you can also synchronize at any moment by choosing 
the Synchronize Now command from the File menu of the 
ActiveSync window. For more information, see the 
Synchronizing data section in this chapter. 
 
 Troubleshooting partnerships 
Your HP Jornada is designed to automatically detect the 
connection type and configure itself to communicate with you 
desktop PC. However, if you are unable to establish a connection 
between your HP Jornada and your desktop PC, double-tap the 
connection icon in the status area of the taskbar on your HP 
Jornada. The Connection Status dialog box may provide 
information about the problem. 
Connection Methods 
Each of these connection methods works with the HP Jornada 
H/PC; however, USB and infrared connectivity are not supported 
by Windows NT. A serial sync cable and cradle (optional on the 
HP Jornada 710) with serial/USB capability are included with 
your Jornada. Additional cables and cradles are available as 
optional accessories.  
						

							 Chapter 3 | Connecting to your desktop PC | 41 
  
 
Connection  
method Desktop PC operating system 
 Windows 
95 Windows 
98 Windows 
2000 Windows 
NT 
USB  No Yes Yes No 
Serial  Yes Yes Yes Yes 
Infrared Yes Yes Yes  No 
Checking connection methods on your H/PC and desktop PC 
One possible source of trouble with making connections may be 
incompatible connection settings on either your HP Jornada or 
your desktop PC. 
To check and set the desired connection method 
on your HP Jornada 
1.  From the Start menu, tap Settings, tap Control Panel, then 
double-tap Communications. 
2. On the PC Connection tab, under Connect using make 
sure that the connection method you wish to use is displayed. 
If the correct connection method is not displayed, tap 
Change. 
 
 
3.  In the Change Connection dialog box, choose the desired 
connection method from the drop-down list. 
  
						

							42 HP Jornada 700 Series Handheld PC 
 
 
 
4.  Tap OK twice to save your settings and exit. 
 
To check the connection settings in ActiveSync 
on your desktop Computer 
 
1.  Depending upon your connection method, verify that the sync 
cable from your docking cradle (optional on the HP Jornada 
710) or HP Jornada is connected to the listed serial port in 
the Connection Settings dialog box, or that Allow USB 
Connection with this desktop computer is selected. 
2.  If you are connecting via infrared, be sure that Allow serial 
or infrared connection to this COM port is selected 
and that the correct IrDA COM port is displayed. 
3.  If you continue to have difficulty synchronizing, in  the 
Connection Settings dialog of the Microsoft ActiveSync 
window, clear the Allow check box for the type of connection 
you are using, and then click OK. 
4.  After the connection is disabled, re-select the appropriate 
Allow check box and click OK to enable the connection again.  
						

							 Chapter 3 | Connecting to your desktop PC | 43 
  
 
If these steps fail to correct the problem, use the ActiveSync 
Troubleshooter. The ActiveSync Troubleshooter provides detailed 
diagnostic steps to identify and correct common problems.  
To start the ActiveSync Troubleshooter 
1.  On the desktop PC Start menu, point to Programs, 
click on Microsoft ActiveSync, and then choose 
Connection Settings from the File menu. 
2. In the Connection Settings window, click Help to 
open the ActiveSync Troubleshooter. 
Connecting to your desktop PC 
Connecting to your desktop PC Connecting to your desktop PC  Connecting to your desktop PC  
    
After you have established a partnership, you have several 
options for connecting your device to your desktop PC in the 
future. You can set Microsoft ActiveSync to automatically detect 
your HP Jornada and establish a connection whenever you 
connect a sync cable. Using the COM port on your desktop PC is 
the easiest way for you to connect, unless the port is in use for 
other peripherals. 
To enable automatic connection 
1.  On the desktop PC Start menu, point to Programs and 
click on Microsoft ActiveSync. 
2.  On the Tools menu in the Microsoft ActiveSync window, 
click Options.  
						

							44 HP Jornada 700 Series Handheld PC 
 
3.  On the Sync Mode tab, select either the Continuously 
while the device is connected or the Only on 
connection check box to activate automatic connection. 
If you use the COM port of your desktop PC for other devices, or 
if you have disconnected your HP Jornada and need to re-
establish the connection, you can establish a manual connection 
using the PC Link program on your HP Jornada. 
 To connect manually 
1.  On the HP Jornada Start menu, point to Programs, 
point to Communications, and then tap PC Link.  
2. The Connection Status dialog box appears. 
3.  After a few moments a sound indicates that the 
connection has been established. 
To close the connection  
1.  On your HP Jornada, double-tap the connection  
icon in the status area of the task bar.  
2.  In the Connection Status dialog box, tap  
Disconnect.  
Connecting by infrared 
 The infrared port on your HP Jornada provides a 
convenient way to connect to an IrDA-equipped PC without 
using a cable or cradle (optional on the HP Jornada 710). 
Many notebook computers have built-in infrared ports; 
however, you may need to install and configure an infrared 
port on a desktop PC. To install the port, follow the 
manufacturer’s instructions. More information about 
infrared drivers for Windows 95/98 or Windows 2000 is 
available on the MS Windows for H/PC 2000 Web site at 
www.microsoft.com/mobile
. (Infrared connection is not 
available for Windows NT.)  
						

							 Chapter 3 | Connecting to your desktop PC | 45 
  
Once connected, you can transfer files and synchronize Pocket 
Outlook data and e-mail messages just as if you had connected 
using a sync cable or a docking cradle.  
To configure Microsoft ActiveSync for infrared 
connection 
1.  Open the ActiveSync window. 
2. Choose Connection Settings from the File menu. 
3. Click on Allow serial cable or infrared connection 
to this COM port. 
To configure your HP Jornada for infrared 
connection 
1.  On your HP Jornada Start menu, point to Settings, tap 
Control Panel, and then double-tap the 
Communications icon. 
2. On the PC Connection tab, if it does not say Connect 
using Infrared Port, tap Change, and then select 
Infrared Port from the list of available connections.  
To establish an infrared connection 
1.  Line up the infrared port on your HP Jornada with the 
infrared device on your notebook or desktop PC. 
2.  On your HP Jornada Start menu, point to Programs, 
point to Communications, and then tap PC Link. 
Connecting to another PC 
Connecting to another PC Connecting to another PC  Connecting to another PC  
    
In some cases, you may need to connect your HP Jornada to a 
desktop PC other than your partner. Or, if you have logged on to 
your desktop PC under a different user name or performed a 
factory default reset of your H/PC, your desktop PC will not 
recognize your HP Jornada as its partner.  
In these cases, when you connect your HP Jornada to the desktop 
PC, the New Mobile Device Detected dialog box appears, 
offering you the option to synchronize, browse, or to restore data 
from an existing backup file. 
If you choose Synchronize, the New Partnership Wizard will 
begin, and your HP Jornada will be designated as a partner of  
						

							46 HP Jornada 700 Series Handheld PC 
 
the desktop PC. Contacts, Calendar, and Task information and 
information from any other services you choose to synchronize 
will be copied from the desktop PC to your HP Jornada. 
If you choose Browse, your HP Jornada will be connected as a 
guest. As a guest, you can view files and folders on the 
HP Jornada, transfer files and folders, and manually back up or 
restore; however, you cannot synchronize data or automatically 
back up and restore data. 
If you choose Restore, you are given the option to restore data 
from an existing backup file on the desktop PC. Restoring data in 
this way will replace all existing data on the HP Jornada with the 
data in the backup file on your PC.  
 If you have lost your HP Jornada or replaced it with another HP Jornada, 
you can use the Restore function to set up a new device with the exact 
same data and settings as the old one, provided you had previously 
performed a full backup to the desktop PC. When you connect the new 
device to your desktop PC for the first time, choose Restore rather than 
Synchronize or Browse. For more information, see the Backing up and 
restoring data section in chapter 5. 
Browsing your HP Jornada desktop
Browsing your HP Jornada desktopBrowsing your HP Jornada desktop Browsing your HP Jornada desktop 
    
While your HP Jornada is connected to a desktop PC, you can use 
Microsoft ActiveSync to browse the contents of your HP Jornada 
from your desktop. The ActiveSync window has an Explore icon 
on the toolbar. When you click the Explore icon, the contents of 
your HP Jornada are displayed just like any other folder on your 
desktop PC. You can cut, paste, and copy files between folders on 
your HP Jornada or transfer files between your HP Jornada and 
your desktop PC simply by dragging the file icons between the 
appropriate folders. 
 For more information about transferring files, including details 
on converting file types between Pocket Office and Office 2000 
programs, see the Transferring files section later in this 
chapter. 
You cannot open files or start programs stored on your 
HP Jornada by double-clicking their icons in the Mobile Device 
window on your desktop PC. When you double-click the icon for a 
file or program that is stored on your HP Jornada, Microsoft