HP Jornada 680/680e Series Handheld PC Users Guide

Chapter 3  |  Connecting to your desktop PC  |  55
PIM data translation
You can translate only one file at a time. To translate
multiple PIM data files, you need to repeat the Translation
operation for each file separately.
To translate appointment data
1. Double-click the HP PIM Translation Utility icon to
start the program.
2. In the Welcome screen, click Appointments.
3. Specify the appointment data file to translate in the
Open File dialog box that appears, and then click
OK. If the file you specify...

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To translate a Phone Book data file
1. Double-click the HP PIM Translation Utility icon to
start the program.
2. In the Welcome screen, click Phone Book.
3. In the Open File dialog box, specify the Phone Book
data file to translate, and then click OK.
4. In the Phone Book Translation Field Map window,
select mapping options. For more information, see
the following sections.
5. When translation is complete, a message appears.
Click OK to return to the Welcome...

Chapter 3  |  Connecting to your desktop PC  |  57
Book field so that the HP PIM Translation Utility does
not know how to map it, you can define a mapping for it
yourself.
Name mapping
The Name field in the Phone Book data file can be mapped in
three ways in Schedule+:
•If the name in the Phone Book data file is entered as
Name1, Name2 [Name3] (that is, with a comma after the
first word), it is always mapped to the two name fields in
Schedule+ with Name1 = Last Name and Name2
[Name3] = First Name.
•If...

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Mapping changes
If a field in the left column is mapped to the wrong field in
the right column, change the mapping by selecting a differ-
ent Schedule+ field name from the drop-down list for the
corresponding cell in the right column.
Mapping removal
If a field in the left column should not be mapped to any-
thing, click None from the drop-down list for the corre-
sponding cell in the right column. The None option is not
available for the Name field.
Translation...

|  59
 Staying organized | 4
Your Hewlett-Packard Jornada 680 or 680e Handheld PC
comes with a variety of programs designed to help you stay
organized. Use Microsoft Pocket Outlook  and
HP Jornada viewer to manage your contacts, tasks, and
calendar while you are away from your office. When you
return, you can synchronize your HP Jornada with your
desktop or notebook PC to ensure that the Pocket Outlook
databases on your HP Jornada are always up to date with
the Microsoft Outlook or Schedule+ data on your...

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Using Microsoft Pocket Outlook
Your HP Jornada comes with Microsoft Pocket Outlook,
which includes Calendar, Contacts, Tasks, and Inbox. Using
Microsoft Windows CE Services, you can synchronize
information on your HP Jornada with information in
Microsoft Outlook, Microsoft Schedule+, or Microsoft
Exchange on your desktop computer. Each time you syn-
chronize, Windows CE Services compares the changes you
made to data on your device and desktop PC and updates
both...

Chapter 4  |  Staying organized  |  61
2. On the File menu, tap New Appointment.
3. Type a description and the location of your appoint-
ment.
4. Select the time and date of your appointment.
5. To add notes, tap the Notes button, and then tap
once in the notes area. Type your notes.
6. To assign the appointment to a category, tap the
Categories button, and then select a category from
the list.
7. Select other desired options, and when you are
finished tap OK.
If you need to schedule a meeting with...

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4. On the File menu, tap Make Meeting.
5. Enter the meeting information.
6. Select the contacts you want to invite.
7. Select other desired options, and then tap OK.
Inbox automatically creates a meeting request and sends it
to the attendees the next time you connect to your mail
server or synchronize with your desktop PC.
Your HP Jornada will remind you about your appointments and meetings by playing a
sound, flashing the notification light, and/or displaying a...

Chapter 4  |  Staying organized  |  63
5. To add a note or assign the contact to a category, tap
Notes/Categories. Then, select the notes area and
enter your notes, or select a category from the list.
6. When you are finished, tap OK.
You can send up to 25 contact cards at a time to another Windows CE–based device. To
do this, line up the infrared ports on the two devices so that they are within 1 meter
(3 feet) of one another. On the Contacts list, select the item(s) you want to send, and
then on the...

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4. Select the start date, due date, and other information.
5. To add a note to a task, tap the Notes button, and
then tap once in the note-taking area. Type your
note, and then tap OK.
6. When you are finished, tap OK.
Managing your e-mail with Inbox
Use Inbox to send and receive e-mail messages. You can
access your e-mail by synchronizing with your desktop PC
or by connecting to a mail server through an Internet or
network account. (For more information, see the...