HP Jornada 420 Palm-Size PC Users Guide

 Chapter 6 | Staying Organized | 67
6 | Staying Organized
The Hewlett-Packard Jornada 420 comes with programs
designed to help you stay organized. You can manage your
contacts, tasks, and calendar while you are away from your
office. When you return, you can synchronize the HP Jornada
with your desktop or notebook PC to ensure that the databases
on the HP Jornada are always up to date with the Microsoft
Outlook or Schedule+ data on your desktop.
You can also set alarms and reminders so you never forget...

68 Hewlett-Packard Jornada 420 Palm-size PC
Scheduling meetings and appointments
Use Calendar to schedule appointments, meetings, and other
events. Check your appointments in one of several views (Day,
Week, Month, Year, and Agenda). Switch among the views by
tapping the corresponding command bar button.
You can display today’s appointments on your Active Desktop.
Tap 
Start, 
Settings, 
Display, 
Display Active Desktop, and
then select 
Appointments.
Enter the details for an appointment on the...

 Chapter 6 | Staying Organized | 69
If you need to schedule a meeting with people who use Outlook,
Pocket Outlook, or Schedule+, you can use Calendar to schedule
the meeting. When attendees receive a meeting request, they can
accept or decline the meeting. If they accept, the meeting is
automatically added to their schedule. In addition, their response
is automatically sent back to you, and your calendar is updated.
Before you can send a meeting request, you need to enter e-mail
addresses in Contacts and...

70 Hewlett-Packard Jornada 420 Palm-size PC
Inbox automatically creates a meeting request and sends it to the
attendees the next time you connect to your mail server or
synchronize with your desktop computer.
Your P/PC reminds you about your appointments and
meetings by sounding an alarm, flashing the notification light,
or displaying a message on the screen. To change how your are
notified, tap 
Tools and then 
Options. Tap the 
Alarm button
and then 
Reminder Options.
Tracking friends and colleagues...

 Chapter 6 | Staying Organized | 71
Keeping a to-do list
Use Tasks to keep track of what you have to do. Overdue tasks
are displayed in red.
Enter the details for a task on the task card. You can assign a
task to a category, and if you associate a date with a task, you
can set a reminder for it. 

72 Hewlett-Packard Jornada 420 Palm-size PC
All active tasks (tasks that have a start date before the current
date and are not marked completed) are displayed in the Active
Tasks box in the Agenda view of Calendar.
Display your active tasks on the Active Desktop. For more
information, see “Using the Active Desktop” on page 23.
Recording voice memos
Quickly capture thoughts and reminders, ideas, and phone
numbers with Voice Recorder. Use it in the way that is most
convenient for you: using the hardware...

 Chapter 6 | Staying Organized | 73
Playing a recording
ToDo this
Play Press the Action button.
Pause/resume Press the Action button.
Stop Press the Exit button (returns to
the beginning of the recording).
Play all Press the Action button twice
(plays all messages in the list).
Navigating
ToDo this
Fast-forward, while
playingPress and hold the Action button in
the down position.
Rewind, while playing Press and hold the Action button in
the up position.
Scroll through the list
of recordingsPress the...

74 Hewlett-Packard Jornada 420 Palm-size PC
To skip part of a recording, move the slider to any place in the
recording before you play it.
Adjusting memory
If your P/PC runs out of memory while recording, you hear
several beeps and see an out-of-memory message on your screen.
You can adjust the allocation of memory on your P/PC by tapping
Start, 
Settings, 
System, and then the 
Memory tab.
If you run out of memory frequently, use a CompactFlash
Memory Card for storing files that you rarely need. For...

 Chapter 6 | Staying Organized | 75
Voice Recorder uses approximately 300 bytes per second for
recording, using the Mobile Voice format. For example, a 10-
second note uses approximately 3K.
Choosing a recording format
Voice Recorder uses a codec called Mobile Voice to compress files,
making them 25 times smaller than the original size. This
enables you to store more recordings, although the sound quality
is less than optimal. For the best sound quality, use the PCM
format. These files are larger than...

76 Hewlett-Packard Jornada 420 Palm-size PC
name and an incremental number (My Novel1, My Novel2, and
so on).