HP IPAQ H5400 Series Pocket PC Reference Guide

							Scheduling
Reference Guide 8–9
Schedule Appointments
1. From the Start menu, tap Calendar.
2. Tap New to schedule an appointment.
3. Enter a subject or select from the Subject drop-down list.
4. Tap any item to enter additional information.
5. Tap OK to schedule the appointment.
✎You can schedule an appointment and set a reminder from the 
To d a y screen.
Create Reminders
You can create a reminder when you are scheduling an 
appointment or you can do it at a later date.
To create reminders:
1. From the Start menu, tap Calendar.
2. Tap an appointment.
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							8–10 Reference Guide
Scheduling
3. Tap Edit.
4. Tap the second Reminder field to select the time interval 
between reminders. The default is 15 minutes.
Delete Appointments
1. From the Start menu, tap Calendar.
2. Tap an appointment.
3. Tap Tools.
4. Tap Delete Appointment.
5. Tap Ye s to confirm deletion.
Categorize Appointments
You can use categories to filter the appointments in your calendar.
To categorize appointments:
1. From the Start menu, tap Calendar.
2. Tap an appointment.
3. Tap Edit.
4. Tap the Categories field to see a list of available categories.
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							Scheduling
Reference Guide 8–11
5. Tap Add/Delete to create a category.
6. Enter the name of the new category.
7. Tap Add.
8. Tap OK to place your appointment in the category.
9. Tap the Categories field to place your appointment in more 
categories.
10. Tap additional category names to select them.
11. Tap OK to list the categories you selected in the Categories 
field.
12. Tap OK to save the category information and return to the 
Calendar screen.
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							8–12 Reference Guide
Scheduling
Request Meetings
You can schedule a meeting and send a meeting request through 
ActiveSync or an e-mail service.
✎You must enter contacts with e-mail addresses in the Contacts 
application and set up the Inbox application to send and receive 
e-mail before you can send a meeting request.
To request a meeting:
1. From the Start menu, tap Calendar.
2. Tap Tools.
3. Tap Options.
4. Tap the “Send meeting requests via” down arrow.
5. Tap the e-mail service you want to use to send a meeting 
request, then tap OK. 
6. Tap New to create a new appointment.
7. Enter the information.
8. Tap the Attendees field.
9. Tap the contacts you want to invite to the meeting.
10. Tap OK to add the attendees.
11. Tap OK to schedule the meeting.
12. Tap Ye s to inform attendees about the meeting.
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							Scheduling
Reference Guide 8–13
Use Tasks
You use Tasks to:
■Create new tasks
■Set a reminder for a task
■Delete a task
■Sort your task list by category, status, priority, subject, start 
date, and due date
Create a Task
You can create a task from the To d a y screen.
To create a task:
1. From the Start menu, tap Programs.
2. Tap Tasks.
3. Tap New to create a new task.
4. Enter a subject or select from the Subject drop-down list.
5. Tap any item to enter additional information.
6. Tap Due to add a due date for the task.
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							8–14 Reference Guide
Scheduling
7. Tap Reminder, then select “Remind me.”
8. Tap the date to select when you want to be reminded.
9. Tap OK to set the reminder and create the task.
Create a Task Quickly
You can create a task quickly by customizing Tasks, so you see an 
Entry Bar at the top of the Ta s k s screen.
To quickly create a task:
1. From the Start menu, tap Programs.
2. Tap Tasks.
3. Tap Tools.
4. Tap Entry Bar.
5. Enter the subject.
6. Set a priority:
a. For high priority, tap the exclamation point.
b. For low priority, tap the down arrow icon.
c. For normal priority, do not tap an icon.
7. Tap outside the Entry Bar to add the task to your task list.
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							Scheduling
Reference Guide 8–15
Delete a Task
1. From the Start menu, tap Programs.
2. Tap Tasks.
3. Tap the task you want to delete.
4. Tap Tools.
5. Tap Delete Task.
6. Tap Ye s to permanently delete the task.
Sort Tasks
1. From the Start menu, tap Programs.
2. Tap Tasks.
3. Tap the down arrow at the top left of the screen to sort the 
task list by category.
4. Select a category.
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							8–16 Reference Guide
Scheduling
5. Tap the down arrow at the top right of the screen to sort the 
task list by status, priority, subject, start date, or due date.
6. Select a sort option.
Change Appearance of Tasks
You can change the appearance of Tasks to use a large font, show 
the start and end dates, and set reminders for new items.
1. From the Start menu, tap Programs.
2. Tap Tasks.
3. Tap Tools.
4. Tap Options.
5. Select the Ta s k s options.
6. Tap OK.
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							Reference Guide 9–1
9
Using Software
You can use the applications on your iPAQ Pocket PC h5400 
Series to:
■Open or create Word documents
■Open or create Excel workbooks
■Read eBooks with Microsoft Reader*
■Use the Media Player
■Use Pocket Internet Explorer
*The Microsoft Reader may not be available in your country.
Use Pocket Word
You can create new Word documents from your iPAQ Pocket PC 
or synchronize existing Word documents from your computer to 
your iPAQ Pocket PC. 
Microsoft ActiveSync converts Word documents into the 
Pocket Word format and changes the .doc extension to a .psw 
extension.
ÄCAUTION: Because ActiveSync converts Word documents into the 
Pocket Word format, you may lose some formatting from the original 
Wo rd  d o cu m e n t.
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							9–2 Reference Guide
Using Software
Pocket Word does not support items like:
■Columns
■Numbered lists
■Headers and footers
■Footnotes
■Style sheets
✎For more help with Pocket Word, tap Help from the Start menu, 
tap Pocket Word.
Create a New Document
✎Create a new document from the To d a y screen by tapping New.
To create a new document:
1. From the Start menu, tap Programs.
2. Tap Pocket Word.
3. Tap New to create a new document.
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