HP IPAQ 1900 Series Pocket PC Users Guide

							User’s Guide 2–1
2
Using ActiveSync
You can use Microsoft ActiveSync to:
■Synchronize information between your iPAQ Pocket PC and 
your personal computer or server so that you have the latest 
information in all locations.
■Change synchronization settings and the synchronization 
schedule.
■Copy files between your device and personal computer.
■Install applications on your iPAQ Pocket PC.
■Back up and restore device information.
■Synchronize links.
■Send and receive e-mail.
■Request meetings. 
						

							2–2 User’s Guide
Using ActiveSync
Connecting to a Computer
Connect your iPAQ Pocket PC to your personal computer using 
Microsoft ActiveSync and the USB Synchronization Cable, a 
wireless infrared connection, or Bluetooth. For more information 
on using ActiveSync with Bluetooth, refer to Chapter 8, “Using 
Bluetooth.”
✎When using Microsoft ActiveSync to synchronize e-mail on your 
personal computer with your iPAQ Pocket PC, you must have 
Microsoft Outlook 98 or later installed on your personal 
computer. If you do not have Outlook, install the Microsoft 
Outlook 2002 software from the CD. Microsoft Outlook Express 
will not work with the iPAQ Pocket PC and ActiveSync.
Synchronizing with Your Computer
Ä
CAUTION: For synchronization to work properly, install Microsoft 
ActiveSync on your personal computer before you connect your 
iPAQ Pocket PC to your computer.
During ActiveSync installation, you can:
■Create partnerships that enable you to synchronize 
information with multiple computers.
■Select information to be synchronized with your iPAQ Pocket 
PC (for example, Contacts, Calendar, Inbox, Tasks, Favorites, 
Files, Notes, and AvantGo). 
						

							Using ActiveSync
User’s Guide 2–3
✎When you synchronize files, you can drag and drop the selected 
files from your personal computer to the synchronized folder on 
your iPAQ Pocket PC. If you named your device “PC1” when you 
created your partnership, then the synchronized folder is named 
“PC1.” When you synchronize, the files move to your  iPAQ 
Pocket PC.
To install Microsoft ActiveSync on your personal computer:
1. Insert the Companion CD into the CD tray or slot on your 
personal computer.
2. Select the link to install Microsoft ActiveSync.
3. Follow the instructions in the installation wizard. For more 
help, click the ActiveSync Help button during installation.
The information you select automatically synchronizes when 
your installation is complete.
4. After installing ActiveSync on your personal computer, 
connect the iPAQ Pocket PC to the personal computer using 
the USB Synchronization Cable.
Using the Serial Infrared (IR) Connection
As an alternative to using the USB Synchronization Cable, you 
can synchronize your iPAQ Pocket PC and your personal 
computer using an infrared connection if you have an infrared 
port or an infrared USB adapter installed on your computer. The 
infrared connection option works only on computers that have 
Microsoft Windows 98SE, Me, 2000, or XP operating systems 
installed. 
						

							2–4 User’s Guide
Using ActiveSync
To set up an infrared connection to a computer:
1. Synchronize your iPAQ Pocket PC with your computer using 
the USB Synchronization Cable.
2. Follow your computer manufacturer’s instructions to install 
and set up an infrared port.
3. Remove the cable from the iPAQ Pocket PC and line up the 
infrared port with the computer infrared port so they are 
unobstructed and within 12 inches (30.5 cm) of each other.
4. Initiate a connection by tapping Start > ActiveSync > 
To o l s> Connect via IR. Synchronization begins on your 
device.
5. To disconnect, move the devices away from each other or 
tapX in the upper right of the screen to turn off.
Changing Synchronization Settings
You can modify your synchronization settings for Microsoft 
ActiveSync to:
■Change when your iPAQ Pocket PC synchronizes with your 
personal computer or server.
■Change the type of connection from your iPAQ Pocket PC 
to your computer (for example, serial, USB, infrared 
connections).
■Select the files and information to synchronize with your 
computer.
■Select the files and information you do not want to 
synchronize with your computer (for example, e-mail 
attachments).
■Determine how conflicts between information on your 
iPAQ Pocket PC and information on your computer are 
handled. 
						

							Using ActiveSync
User’s Guide 2–5
To change synchronization settings:
1. From the Start menu on your personal computer, click 
Programs > Microsoft ActiveSync > To o l s > Options.
a. On the Sync Options tab, select the files and information 
to synchronize with your personal computer.
b. On the Schedule tab, select when your iPAQ Pocket PC 
synchronizes with your personal computer.
c. On the Rules tab, determine how conflicts between 
information on your  iPAQ Pocket PC and information on 
your personal computer are handled.
2. Tap OK when you are finished.
3. From the File menu, click Connection Settings. Select the 
type of connection to be allowed between the iPAQ Pocket 
PC and the personal computer.
Copying Files
You can copy files to and from your personal computer using 
Explore in ActiveSync and Windows Explorer.
To  c o p y  f i l e s :
1. From the Start menu on your personal computer, click 
Programs > Microsoft ActiveSync.
2. Click Explore.
3. Double-click the My Pocket PC icon.
4. On your personal computer, right-click the Start menu, and 
select Explore. 
						

							2–6 User’s Guide
Using ActiveSync
5. Locate the file to be moved.
6. Drag and drop your files between your iPAQ Pocket PC and 
your computer. ActiveSync converts the files so that they can 
be used by the Pocket Office applications, if necessary.
✎Move your files directly into My Documents on your iPAQ 
Pocket PC (or into a folder inside My Documents), so the 
applications on your iPAQ Pocket PC can locate them.
Installing Programs
To install programs on your iPAQ Pocket PC from your personal 
computer using ActiveSync:
1. Connect your iPAQ Pocket PC to your personal computer 
using the USB Synchronization Cable.
2. Follow the instructions provided with the program and by the 
installation wizard.
3. Check the screen of your iPAQ Pocket PC to see if any 
further steps are necessary to complete the program 
installation.
Backing up and Restoring
To help reduce the chance of losing information, you should back 
up information to your computer regularly. For more information 
on backing up and restoring information using Microsoft 
ActiveSync, refer to “Backing up your Files” in Chapter 4.  
						

							Using ActiveSync
User’s Guide 2–7
Synchronizing Links
You can synchronize links to Web sites from your Favorites 
list on your computer to view them offline with Pocket Internet 
Explorer.
1. From the Start menu on your computer, click Programs 
and double-click the Internet Explorer icon.
2. Click Favorites to see the list of links to your favorite 
Web sites.
3. To save a Web site link to Mobile Favorites, open the 
Web site, and click Create Mobile Favorite.
If you select “Favorites” as an information type to be 
synchronized, ActiveSync copies your mobile favorite 
to your Pocket PC the next time you synchronize.
4. Follow the instructions in Synchronize information to 
manually synchronize your favorite links.
Sending and Receiving E-mail
You can send and receive e-mail messages by synchronizing your 
iPAQ Pocket PC with your personal computer using ActiveSync. 
If you are using ActiveSync to send and receive e-mail messages, 
the name of the folder you are using is displayed at the bottom of 
the screen. For more information on sending and receiving e-mail 
using ActiveSync, from the Start menu, tap Help > Inbox.
Requesting Meetings
You can schedule a meeting and send a meeting request through 
ActiveSync. For more information, from the Start menu, tap 
Help > Calendar. 
						

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Using ActiveSync 
						

							User’s Guide 3–1
3
Managing the Battery
Installing the Battery
The Pocket PC has a small internal backup battery that allows 
you to change the main battery without losing RAM data 
(user-installed programs and data) as long as it is replaced 
immediately.
It is recommended that you fully charge the iPAQ Pocket PC 
battery before setting up the unit, and recharge regularly. Your 
Pocket PC uses some power to maintain files in RAM and the 
clock. While working at your desk, keep the Pocket PC and 
Charger Adapter connected through the USB Synchronization 
Cable. When you travel, it is recommended that you carry the AC 
Adapter, Charger Adapter plug, or an optional spare battery with 
you.
Your iPAQ Pocket PC is shipped with the battery partially 
charged. 
						

							3–2 User’s Guide
Managing the Battery
To install the removable/rechargeable battery:
1. Locate the battery.
2. On the back of the iPAQ Pocket PC, slide the Cover Release 
latch up 1 and pull the cover away from the unit 2 .