HP Hewlett Packard 1020xi Plain Paper Fax Machine Users Manual

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AnswerModeTAM/  FA XFAX/  TEL TEL ABC DEF
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789
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Scan & Fax
StopStart/Copy Resolution Contrast
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FAX/COPYMIC
Options/ VolumeSpeed Dial
Flash
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Answering Machine (TAM)hp fax 1020
User Guide
hp fax 1020 series 
						

							Copyright © 2001–2002 Hewlett-Packard Company 
All rights are reserved. No part of the document may 
be photocopied, reproduced, or translated to another 
language without the prior written consent of Hewlett-
Packard Company.
Publication number: C8580-90106 (Rev. B)
Second edition: April 2002
Printed in South Korea, China, or the European Union
Notice
The information contained in this document is subject 
to change without notice and should not be construed 
as a commitment by the Hewlett-Packard Company.
Hewlett-Packard assumes no responsibility for any 
errors that may appear in this document, nor does it 
make expressed or implied warranty of any kind with 
regard to this material, including, but not limited to the 
implied warranties of merchantability and fitness for a 
particular purpose. The Hewlett-Packard Company 
shall not be liable for incidental or consequential 
damages in connection with, or arising out of the 
furnishing, performance, or use of this document and 
program material which it describes.
Note: Regulatory information can be found in the 
Specification section.
It is not lawful in many places to make copies of the 
following items. When in doubt, check with a legal 
representative first.
• Governmental paper or documents
• Passports
• Immigration papers
• Selective service papers
• Identification badges, cards or insignias
• Governmental stamps:
•Postage stamps
• Food stamps
• Checks or drafts drawn on Governmental agencies
• Paper currency, traveler’s checks, or money orders
• Certificates of deposit
• Copyrighted works
Safety Information
WARNING
To prevent fire or shock hazard, do not expose this 
product to any type of moisture.
Always follow basic safety precautions when using this 
product to reduce risk of injury from fire or electric 
shock.
WARNING: Potential Shock Hazard
• Read and understand all instructions in the Setup 
Poster.
• Use only a grounded outlet when connecting the HP 
Fax to a power source. If you do not know whether 
the outlet is grounded, check with a qualified 
electrician.
• Telephone lines can develop hazardous voltages. 
To avoid electrical shock, do not touch the contacts 
on the end of the cord, or any of the sockets on the 
HP Fax. Replace damaged cords immediately.
• Never install telephone wiring during a lightening 
storm.
• Observe all warnings and instructions marked on the 
product.
• Unplug this product from wall outlets and telephone 
jacks before cleaning.
• Do not install or use this product near water or when 
you are wet.
• Install the product securely on a stable surface.
• Install the product in a protected location where no 
one can step on or trip over the line cord, and 
where the line cord will not be damaged.
• If the product does not operate normally, see the 
Troubleshooting section of this user guide.
• No operator-serviceable parts inside. Refer servicing 
to qualified service personnel.
• Use in a well ventilated area. 
						

							Q-1
Quick Start
Follow these instructions to quickly use your HP Fax 1020 Series. Later 
chapters include more detailed instructions.
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  . . . . . . . . . . . . page Q-8 
						

							hp fax 1020 series
Q-2
Loading paper
To load paper follow these instructions.
1 Pull the paper tray cover forward.
2 Fan, neatly stack, then insert up to 100 sheets of paper.
If necessary, 


 and move the media guides until they touch the 
paper.
a Squeeze and move the right media guide until it is set to the correct 
paper size: LTR/LGL or A4.
b Squeeze and move the left media guide until it is touching the edge 
of the paper.
3 Push the paper tray cover back into place.
media
guides 
						

							Quick Start
Q-3
Setting the paper size
The fax machine can print on three paper sizes: Letter, A4, and Legal. Letter 
or A4 will be the default paper size, depending on the country setting. 
Tip! If your faxes are being clipped in width or length, verify that the correct 
country is selected under the Country and Language menu option. See 
“Changing the Country and Language” on page 55. 
To change to a different paper size:
1Press Menu.
1:Fax Functions will display.
2Press 4. 
4:Basic Setup will display.
3Press Enter. 
1:Date & Time will display. 
4Press 7.
7:Paper Size will display.
5Press Enter.
The default paper size for your country will display.
6 Use the arrow buttons (W X) to scroll to the new paper size and press 
Enter. The options are Letter, A4, and Legal. 
7Press Cancel repeatedly to exit the menu.




	

 
						

							hp fax 1020 series
Q-4
Loading documents to fax or copy
You can load up to 20 pages in the document feeder. Load the documents 
face down (printed side toward the machine).
Sending a fax
You can send a fax in one of two ways:
• The standard method scans and sends each page.
•The Scan & Fax button scans all of the pages before starting to send. 
This is very useful for multiple page faxes so that you can ensure all the 
pages are scanned properly before dialing.
Standard faxing
1 Place the document (up to 20 pages) to be sent face down in the 
document tray.
2Dial the number by using one of these methods:
• Entering the number and pressing Start/Copy.
•Pressing a One Touch button. 
•Pressing the Speed Dial button, entering a speed dial code and 
pressing Start/Copy. See “Using Speed Dialing and Broadcasting” 
on page 17.
Note: One touch buttons and speed dial codes must have been 
previously programmed. 
Adjust guides to
document width. 
						

							Quick Start
Q-5
Scan & Fax
1 Place the document to be sent face down in the document tray.
2Press Scan & Fax.
3Dial the number by using one of these methods:
• Entering the number and pressing Start/Copy.
•Pressing a One Touch button.
•Pressing the Speed Dial button, entering a speed dial code and 
pressing Start/Copy. See “Using Speed Dialing and Broadcasting” 
on page 17.
Note: One touch buttons and speed dial codes must have been 
previously programmed. 
Receiving a fax
How faxes are received depends on how the Answer Mode is set.
TEL Answer Mode
If the Answer Mode is set to TEL, you must manually receive faxes.
1 Answer the telephone.
2 If you hear fax tones, press the Start/Copy button.
3 Once you hear fax tones from both machines (this may take several 
seconds), you may hang up the telephone.
FAX or TAM/FAX Answer Mode
If the Answer Mode is set to FAX or TAM/FAX, the fax machine will answer 
the telephone, automatically detect fax tones, and receive a fax.
Tip! If you answer the telephone and hear fax tones, press the Start/Copy 
button to receive the fax. 
						

							hp fax 1020 series
Q-6
Making a copy
To make a copy, follow these instructions:
1 Place the document to be copied face down in the document tray.
2Press Start/Copy.
3 If you want more than one copy, use the number pad to enter the 
number of copies.
4Press Start/Copy.
Tip! For fewer than 10 copies, you must enter the leading 0; for 
example, for 3 copies, enter 03.
Making telephone calls
1 Pick up the handset or press Speaker Phone.
2Dial the number by using one of these methods:
• Entering the number.
•Pressing a One Touch button. 
•Pressing the Speed Dial button, entering a speed dial code, and 
pressing Start/Copy.
Note: One touch buttons and speed dial codes must have been 
previously programmed. See “Using Speed Dialing and Broadcasting” 
on page 17. 
						

							Quick Start
Q-7
Receiving telephone calls
When the telephone rings, pick up the handset or press the Speaker Phone 
button.
Tip! To hang up the speaker phone, simply press the Speaker Phone button 
again.
Important: If the fax is already printing and you hear fax tones when you 
answer the telephone, just press Start/Copy to receive the fax. The new fax 
will print after the previous fax has finished printing.
If the telephone continues to ring after you lift the handset, the fax is busy. To 
answer the telephone, halt the current activity by pressing the Stop or 
Cancel button.
MuteSpeaker Phone
Redial/Pause
MIC
Options/ Volume
Speed Dial
Mute
Redial/Pause Speaker Phone
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Answering Machine (TAM)hp fax 1020 
						

							hp fax 1020 series
Q-8
Using the answering machine
1Press the Record button twice.
Tip! In Canada, Latin America, and the U.S. only: for the best sound 
quality, use the handset to record your OGM instead of the 
speakerphone. Lift the handset after you have pressed the Record button 
once, then press Record again to begin recording your OGM. You 
must wait until after you have pressed Record to pick up the handset.
2 Record your outgoing message (OGM) and press Record to end the 
recording.
Note: For best fax reception make your OGM as short as possible; 
however, it must be at least 2 seconds long.
3Press the Answer Mode button on the front panel until TA M / FA X is lit.
4 To play received messages, press the Play button.
Tip! To change your OGM, simply re-record it.
Tip! If you pick up an extension phone while the HP Fax is playing the 
OGM or recording a message, pressing * then # on the extension phone 
will turn off the answering machine.
Record Erase
Messages
SkipReplayPlay
Answering Machine (TAM)
MIC
Options/ Volume
Speed Dial
Mute
Redial/Pause Speaker Phone
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kip
R
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playP
lay R
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 Cancel Enter  Menu
PHONE/MENU
Answering Machine (TAM)hp fax 1020