HP Designjet T1300 PostScript 1118 mm User Manual

							3 Setting up the printer
●Introduction
●
Set up your Web-connected printer
●
Web Services manual configuration
●
Paper suitability options (T1300 series)
●
Turn nesting on and off (T1300 series)
●
Turn usage information on and off
●
Turn e-mail notifications on and off
●
Turn alerts on and off (Windows only)
●
Control access to the printer
●
Require account ID (T1300 series)
●
Set Windows driver preferences
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							Introduction
This chapter describes various printer settings that the printer administrator may wish to control as soon
as a new printer is assembled and ready for use.
Set up your Web-connected printer
Your printer can connect to the Internet to benefit from various Web Services (see also Web Services
on page 11):
●Automatic firmware updates
●Use HP Designjet ePrint & Share from the front panel
●Use HP ePrint to print by email
To set up your printer for Web Services, please follow these steps, explained in more detail below:
1.Make sure that your printer is correctly connected to the Internet.
2.
Run the Connectivity Wizard: At the front panel, press 
, then , then Connectivity >
Connectivity wizard.
If you cannot find the Connectivity Wizard in the menu, please update your firmware and then try
again.
If the Wizard downloads new firmware, the printer may need to restart.
TIP:When the Wizard displays your printer code and email address, you are recommended to
make a note of them.
3.Create an HP Designjet ePrint & Share account when prompted, or later, at http://www.hp.com/
go/eprintandshare. HP Designjet ePrint & Share saves copies of all your print jobs in the cloud so
that you can reprint and share them from almost anywhere, even from smartphones and tablet
computers.
4.Activate your account by clicking the activation link that you will receive by email.
TIP:If you don’t see the message, remember to check your junk email folder.
5.This is an optional step: If you are the printer administrator, log in at the HP ePrint Center
(
http://www.hp.com/go/eprintcenter) to customize your printer’s email address or manage
eprinter security for remote printing.
Congratulations, you now have completed Web Services setup. HP ePrint and HP Designjet ePrint &
Share are ready to use.
For the latest information, support, and terms of use of the HP ePrint Center and HP Designjet ePrint &
Share, see their respective websites, 
http://www.hp.com/go/eprintcenter and http://www.hp.com/
go/eprintandshare.
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							Web Services manual configuration
The Connectivity Wizard (see Set up your Web-connected printer on page 24) is normally sufficient for
Web Services configuration, but there are also facilities for manual configuration if you wish to use
them.
Configure the printer’s Internet connection
You can configure the printers Internet connection from the Embedded Web Server or from the front
panel.
NOTE:If an administrator password has been set, it will be required to change these settings. Thus,
the administrator can prevent the printer from being connected to the Internet, if desired.
●In the Embedded Web Server: select Setup > Internet connection.
●
Using the front panel: press 
, then , then Connectivity > Internet connectivity.
The following settings are available:
●Enable Internet connection: The default value is Yes.
●Proxy > Enable proxy: Enable or disable a proxy server.
●Proxy > Address: Enter the proxy address, empty by default.
●Proxy > Primary port: Enter the proxy port number, zero by default.
●Proxy > Restore factory settings: Return to the initial default settings.
If you have trouble with your Internet connection, see 
Cannot connect to the Internet on page 193.
Configure firmware updates
You can choose from the Embedded Web Server or from the front panel whether and how to download
firmware updates.
NOTE:If an administrator password has been set, it will be required to change these settings.
●In the Embedded Web Server: select Setup > Firmware update.
●
Using the front panel: press 
, then , then Updates > Firmware update.
The following settings are available:
●Check: If you select Automatically (the default setting), the printer will check automatically
every week (or after the printer has been restarted seven times, whichever happens first) whether
new firmware is available. If you select Manually, the printer will not check automatically; you
can check manually whenever you like.
●Download: If you select Automatically (the default setting), the printer will automatically
download new firmware whenever it becomes available. If you select Manually, you will be
asked to approve each download.
NOTE:Downloading the firmware does not mean that you have installed it in your printer. To
install the new firmware, you must confirm the installation manually.
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							●Firmware update information: Information about the firmware currently installed
●Firmware update history: A list of firmware versions that have been installed in the printer. It
is usually possible to reinstall the version immediately before the version that is currently installed,
if you have some problem with the current version.
Set remote printing preferences
At the front panel, press , then , then Setup > Printing preferences to define the default
properties of jobs sent to your printer from remote locations.
●Printer margins: Choose between Clip from contents and Add to content.
●Color: Choose between Color and Grayscale printing.
●Print quality: Choose between Best, Normal, and Fast.
●Roll: Choose between Roll 1, Roll 2, and Save paper, which automatically chooses the
narrowest roll on which the print will fit.
●Jobs: Choose between On hold and Direct print. By default, jobs from the cloud are On
hold. If you choose Direct print, the front panel will not ask for permission before printing.
Set HP Designjet ePrint & Share preferences
At the front panel, press , then , then Setup > Printing preferences to define the default
properties of the jobs sent to your printer from HP Designjet ePrint & Share.
●Size: Choose between resizing the print to a percentage of its original size, or to fit a particular
paper size. The default is 100% of its original size.
●Color: Choose between Color and Grayscale printing.
●Print quality: Choose between Best, Normal, and Fast.
●Roll: Choose between Roll 1, Roll 2, and Save paper, which automatically chooses the
narrowest roll on which the print will fit.
●Rotation: Choose between any multiple of 90°, or Automatic, which rotates the print
automatically if doing so will save paper.
Paper suitability options (T1300 series)
Paper mismatch action
If the paper currently loaded in the printer is not suitable for a particular job, the printer can either put
the job on hold until some suitable paper is loaded, or it can ignore the problem and print the job on
the unsuitable paper. There are several ways in which the loaded paper may be considered unsuitable:
●The paper type is not as specified for the job
●The paper source (roll 1, roll 2 or sheet) is not as specified for the job
●The paper size is smaller than specified for the job
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							You can set the printers behavior in such cases from the front panel.
●
Press 
, then , then Setup > Job management options > Paper mismatch
action > Print anyway if you want such jobs to print on whatever paper is loaded. This is the
default option when printing from a software application or from the Embedded Web Server; but
it does not work when printing from a USB flash drive, nor when copying.
●
Press 
, then , then Setup > Job management options > Paper mismatch
action > Put job on hold if you want such jobs to be put on hold. The printer will send an alert
whenever a job is put on hold.
When a job is put on hold for paper, it is kept in the printer queue until some suitable paper is loaded
(in which case, all jobs waiting for that paper type can be printed). Meanwhile, other jobs with
different requirements can continue printing.
Roll switching options
If two rolls are loaded, both of which are suitable for the job, the roll will be chosen according to your
preferences. These can be set from the front panel: press 
, then , then Setup > Printing
preferences > Paper options > Roll switching options.
●Minimize paper waste. If this option is chosen, the printer will choose the narrowest roll that
meets all the criteria, to avoid wasting paper due to trimming. This is the default option.
●Minimize roll changes. If this option is chosen, the printer will choose the roll that is currently
active, to avoid wasting time with a roll switch.
●Use roll with less paper. If this option is chosen, the printer will choose the roll that has the
least paper.
NOTE:This option is effective only if you have enabled Printing paper info (see Printing
paper info on page 47). Otherwise, it has the same effect as Minimize paper waste.
Turn nesting on and off (T1300 series)
Nesting means automatically printing images or document pages side by side on the paper when
feasible, rather than one after the other. This is done to avoid wasting paper. See 
Nest jobs to save roll
paper (T1300 series) on page 65.
To turn nesting on or off, you must first make sure that the job queue is enabled (see 
Turn off the job
queue on page 80 or Turn off the job queue on page 84) and the start of printing is set to After
Processing (see 
Select when to print a job in the queue on page 78 or Select when to print a job in
the queue on page 82). Then:
●In the HP Utility for Windows: select Settings > Job Management > Nest.
●In the HP Utility for Mac OS: select Configuration > Printer Settings > Configure
Printer Settings > Job Management > Nest.
●In the Embedded Web Server: select Setup > Printer settings > Job management >
Nest.
●
Using the front panel: press 
, then , then Setup > Job management > Nest
options > Enable nesting.
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							In each case, you will see the following options:
●In order: pages are nested in the order in which they are sent to the printer. The nested pages
are printed as soon as one of three conditions is met:
◦The next page will not fit on the same row as the other pages already nested.
◦No page has been sent to the printer during the specified wait time.
◦The next page is incompatible with the pages already nested (see 
Nest jobs to save roll
paper (T1300 series) on page 65).
●Optimized order: pages are not necessarily nested in the order in which they are sent to the
printer. When it receives an incompatible page, the printer holds it and waits for compatible
pages to complete the nest. The nested pages are printed as soon as one of three conditions is
met:
◦The next page will not fit on the same row as the other pages already nested.
◦No page has been sent to the printer during the specified wait time.
◦The incompatible-page queue is full. The printer can queue up to six incompatible pages
while nesting compatible pages. If it receives a seventh incompatible page, the nest is printed
as it is.
●Off: nesting is disabled. This is the default option.
The nesting wait time can be set at the front panel: press 
, then , then Setup > Job
management > Nest options > Select wait time.
TIP:Optimized order uses the minimum amount of paper; however, it may take longer to print
because the printer waits for compatible pages to arrive.
Turn usage information on and off
The printer can send usage information periodically by e-mail. You can request this in the following
ways:
●In the HP Utility for Windows: select Settings > Accounting.
●In the HP Utility for Mac OS: select Configuration > Printer Settings > Configure
Printer Settings > Accounting.
●In the Embedded Web Server: select Setup > Printer settings > Accounting.
In each case, you must set the following options:
●Send accounting files: On (the default is Off)
●Send accounting files to: a valid e-mail address
●Send accounting files every: choose a number of days (1–60) or a number of prints (1–500)
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							You must also ensure that the e-mail server has been configured. To configure the e-mail server using
the Embedded Web Server, select Setup > E-mail server, and fill in the following fields:
●SMTP server: the IP address of the outgoing mail server (SMTP) that will process all e-mail
messages from the printer. If the mail server requires authentication, e-mail notifications will not
work.
●Printer e-mail address: each e-mail message sent by the printer must include a return address,
which does not need to be a real, functional E-mail address, but it should be unique, so that
recipients of the message can identify the printer that sent it.
Turn e-mail notifications on and off
In order to receive e-mail notifications from the printer, you must have configured the e-mail server (see
Turn usage information on and off on page 28).
You can turn specific e-mail notifications on or off by selecting Notifications from the Setup tab of
the Embedded Web Server.
Turn alerts on and off (Windows only)
Printer alerts warn you when there is a printer problem that you can correct by taking action, or when
one of your printing jobs changes its status. The alerts are displayed by the printers front panel, by the
HP Utility, by the printer driver and by the Embedded Web Server.
You can tell the printer which kinds of alerts you would like to see (if any). To access the alert settings:
●Select Alert Settings in the Device List page of the HP Utility for Windows.
●Select Alert Settings in any alert page displayed by the HP Utility for Windows.
●Right-click the system tray icon of the HP Utility for Windows, and select Alert Settings.
You can change the settings in the following ways:
●Turn all alerts on or off.
●Turn job status alerts on or off (T1300 series only).
●Turn on or off printer alerts for problems that stop the printer from printing.
●Turn on or off printer alerts for problems that do not stop the printer from printing.
●Turn on printer alerts in all circumstances, or only when you are trying to print to the printer
affected by the problem.
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							Control access to the printer
Front-panel security settings
From the front panel, you can press , then , then Setup > Security, to control some of the
features of the printer.
●USB drive: Enable or disable the use of a USB flash drive.
●Firmware upgrade from USB: Enable or disable firmware updates from a USB flash drive.
●Direct print using HP Designjet ePrint & Share: Enable or disable using HP Designjet
ePrint & Share with a computer connected directly to the printer.
●Enable Internet connection: Enable or disable the Internet connection.
NOTE:If you disable it, you also disable automatic firmware upgrades, the HP Designjet ePrint
& Share connection, and remote printing.
●Printer access control: Enable, disable, or change the administrator password.
If an administrator password has been set, it must be given in order to perform the following
operations:
●Change the security settings (including the administrator password itself)
●Change the configuration of the Internet connection
●Change the Automatic Firmware Update configuration
●Enable or disable automatic downloading and/or installation of automatic firmware updates
●Restore an earlier firmware version
●External hard disk options
●Reset factory defaults
NOTE:The administrator password can contain only characters that appear on the front panels on-
screen keyboard. If you set a new password with the Embedded Web Server, it will reject characters
that do not appear in that limited character set.
Embedded Web Server security settings
From the Embedded Web Server, you can select the Security tab to control access to the printer in
various ways:
●Specify separate administrator and guest passwords to control access to the Embedded Web
Server
●Enable or disable Ethernet and USB connections to the printer
●Enable or disable various groups of front panel operations
●Use the same security settings that are available in the front panel (see above)
NOTE:An administrator password may be required.
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							NOTE:For more information, see the Embedded Web Servers online help.
Disable your HP ePrint Center connection
You can disable the connection to the HP ePrint Center if required for security. At the front panel, press
, then , then Connectivity > HP ePrint Center > HP ePrint Center settings > HP
ePrint Center connectivity and select Disable.
Disable just puts the remote printing function on hold. If you want to resume using it, you just need to
re-enable it in the same menu. No more setup steps are required at the HP ePrint Center website or in
HP Designjet ePrint & Share.
If you want to disable remote printing permanently, select Disable permanently, which erases your
printer from your HP ePrint Center account. To use remote printing again, you will need to set it up
again from scratch (see 
Set up your Web-connected printer on page 24).
NOTE:You can prevent non-administrators from changing these options by setting an administrator
password in the Embedded Web Server (Setup > Security).
Require account ID (T1300 series)
If you want to keep records of printer usage by different user accounts, you can set your printer to
require an account ID for each job.
●In the HP Utility for Windows: select Settings > Accounting > Require account ID.
●In the HP Utility for Mac OS: select Configuration > Printer Settings > Configure
Printer Settings > Accounting > Require account ID.
If this setting is turned on, the account ID field will be mandatory and jobs with no account ID will be
kept on hold for accounting.
The account ID can be set in the printer driver when sending the job. If the job is set on hold for
accounting by the printer, you can introduce the account ID in the HP Utility by going to the Job
Center > Job Queue and clicking the job that is on hold. A window with a text box will be
displayed and you can enter the account ID into it.
Set Windows driver preferences
You can change some default settings in your printer driver according to your own preferences, for
instance to set color emulation or paper-saving options. To do this, press the Start button on your
computers screen, then select Printers and Faxes. In the Printers and Faxes window, right-click on
your printers icon, and select Printing Preferences. Any settings you change in the Printing
Preferences window will be saved as default values.
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							4 Personalizing the printer
●Change the language of the front-panel display
●
Access the HP Utility
●
Access the Embedded Web Server
●
Change the language of the HP Utility
●
Change the language of the Embedded Web Server
●
Change the sleep mode setting
●
Turn the buzzer on and off
●
Change the front-panel display brightness
●
Change the units of measurement
●
Configure network settings
●
Change the graphic language setting
●
Manage ePrinter security
●
Change your printer’s email address
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