HP Designjet 4520ps 42 in User Manual

							Connect directly to a computer (Windows)
You can connect your printer directly to a computer without going through a network, by using the
printers built-in FireWire (IEEE 1394) socket or the optional USB 2.0 socket.
1.Do not connect the computer to the printer yet. You must first install the printer driver software
on the computer, as follows.
2.Insert the HP Start-Up Kit CD into your CD drive. If the CD does not autorun, run the
AUTORUN.EXE program in the root folder of the CD.
3.Click the Custom Install button.
4.Follow the instructions on your screen to set up the printer. The following notes will help you to
understand the screens and make appropriate choices.
●When asked how the printer is connected, choose Connected directly to this computer.
Then select a FireWire (IEEE 1394) or USB connection.
●When prompted to do so, connect your computer to the printer, using a FireWire or USB cable.
Ensure that the printer is switched on.
●You may see a message warning that the installer will have to communicate through the
Windows Firewall to search for printers on the network. As you intend to set up a direct
connection, select Continue installation without searching the network and click Next.
Uninstall the printer driver (Windows)
1.Insert the HP Start-Up Kit CD into your CD drive. If the CD does not autorun, run the
AUTORUN.EXE program in the root folder of the CD.
2.Choose Modify Installation, and follow the instructions on your screen to uninstall the printer
driver.
Connect to a network (Mac OS X)
You can connect your printer to a network under Mac OS X using the following methods:
●Bonjour/Rendezvous
●TCP/IP
Before you begin, make sure the following are true:
●The printer is set up and on.
●The Ethernet hub or router is on and functioning properly.
●All computers on the network are on and connected to the network.
●The printer is connected to the network.
Now you can proceed to install the printer driver and connect your printer:
1.Insert the HP Start-Up Kit CD into your CD drive.
2.Open the CD icon on your desktop.
3.Open the Mac OS X HP Designjet Installer.
4.Follow the instructions on your screen.
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							5.When the printer driver has been installed, the HP Printer Setup Assistant will start automatically,
to set up a connection to your printer. Follow the instructions on your screen.
6.When the HP Printer Setup Assistant has finished, you can remove the CD from the CD drive.
The HP Printer Setup Assistant can be run separately from the CD, if the printer driver is already
installed.
NOTE:If the HP Printer Setup Assistant does not detect your printer or if you prefer not to set up the
connection manually, click the checkbox My printer is not on the list below the list of discovered
printers in the HP Printer Setup Assistant, and then click Continue to get instructions on how to set up
the connection manually.
Connect directly to a computer (Mac OS X)
You can connect your printer directly to a computer without going through a network, by using the
printers optional USB 2.0 socket. First, install the printer driver on the computer:
1.Make sure the printer is powered off.
2.Insert the HP Start-Up Kit CD into your CD drive.
3.Open the CD icon on your desktop.
4.Open the Mac OS X HP Designjet Installer.
5.Follow the instructions on your screen.
6.When the printer driver has been installed, the HP Printer Setup Assistant will start automatically,
to set up a connection to your printer. Connect the USB cable, turn on the printer and then follow
the instructions on your screen.
7.When the HP Printer Setup Assistant has finished, you can remove the CD from the CD drive.
The HP Printer Setup Assistant can be run separately from the CD, if the printer driver is already
installed.
NOTE:If the HP Printer Setup Assistant does not detect your printer or if you prefer not to set up the
connection manually, click the checkbox My printer is not on the list below the list of discovered
printers in the HP Printer Setup Assistant, then click Continue to get instructions on how to set up the
connection manually.
Sharing the printer
If your computer is connected to a network, you can make your directly-connected printer available to
other computers on the same network.
1.Double-click the System Preferences icon in the Dock menu bar on your desktop.
2.Enable printer sharing by going to Sharing > Services > Printer Sharing.
3.From the client computer, the printer will now be displayed in the list of available printers in the
Printer Setup Utility.
Uninstall the printer software (Mac OS X)
1.Insert the HP Start-Up Kit CD into your CD drive.
2.Open the CD icon on your desktop.
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							3.Open the Mac OS X HP Designjet Installer icon.
4.Select Uninstall, and follow the instructions on your screen to uninstall the printer software.
To delete the print queue:
●Under Mac OS X 10.5: from the system preferences, select the Print & Fax dialog. Select the name
of the printer and click the – button.
●Under Mac OS X 10.4 there are two ways of deleting the print queue:
◦from the system preferences, select the Printing pane of the Print & Fax dialog. Select the
name of the printer and click the – button.
◦from the Printer Setup Utility, select the name of the printer and click the Delete icon.
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							3 How do I... (printer operation topics)
●Switch on and off
●
Restart
●
Change the language of the front panel
●
Access the Embedded Web Server
●
Change the language of the Embedded Web Server
●
Password-protect the Embedded Web Server
●
Request E-mail notification of specific error conditions
●
Set the date and time
●
Change the sleep mode setting
●
Turn off the buzzer
●
Change the front panel contrast
●
Change the units of measurement
●
Adjust for altitude
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							Switch on and off
TIP:The printer is Energy Star compliant and can be left switched on without wasting energy. Leaving
it on improves response time and overall system reliability. When the printer has not been used for a
certain period of time (5 minutes by default), it will save power by going into sleep mode. However, any
interaction with the printer will return it to active mode, and it can resume printing immediately.
If you wish to switch the printer on or off, the normal and recommended method is to use the Power key
on the front panel.
When you switch off the printer this way, the printheads are automatically stored with the printhead
cleaners, which prevents them from drying out.
However, if you plan to leave the printer switched off for a long period of time, you are recommended
to switch it off using the Power key, and then also switch off the power switch at the rear.
To switch it back on later, use the power switch at the rear, and then the Power key.
When the printer is switched on, it will take some time to initialize itself. This time is about three minutes
for the HP Designjet 4020 series, and about three and a half minutes for the Designjet 4520 series.
Restart
In some circumstances you may be advised to restart the printer. Please proceed as follows:
1.Press the Power key on the front panel to switch the printer off, wait a few moments, then press
the Power key again. This should cause the printer to restart; if not, continue with step 2.
2.Use the Reset key on the front panel. You will need an implement with a narrow tip to operate
the Reset key. This normally has the same effect as step 1 above, but may work if step 1 does not.
3.If neither of the above steps seem to have any effect, you should switch off the printer using the
power switch at the rear of the printer.
4.Remove the power cord from the power socket.
5.Wait for 10 seconds.
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							6.Insert the power cord into the power socket and switch on the printer using the power switch.
7.Check that the Power light on the front panel comes on. If it does not, use the Power key to switch
the printer on.
Change the language of the front panel
There are two possible ways to change the language of the front-panel menus and messages.
●If you can understand the current front panel language, go to the front panel and select the 
 icon,
then Printer configuration > Front panel options > Select language.
●If you cannot understand the current front panel language, start with the printer powered off. At the
front panel, press the Select key and hold it down. While holding the Select key down, press the
Power key and hold it down. Continue to hold down both keys until the green light on the left side
of the front panel starts flashing, then release both keys. You can expect a delay of about one
second. If the green light starts flashing without any delay, you may need to start again.
Whichever method you used, the language selection menu should now appear on the front panel.
Highlight your preferred language, then press the Select key.
Access the Embedded Web Server
The Embedded Web Server enables you to manage your printer and your printing jobs remotely using
an ordinary Web browser running on any computer.
NOTE:In order to use the Embedded Web Server, you must have a TCP/IP connection to your printer.
If you have a Novell or USB connection to your printer, you will not be able to use the Embedded Web
Server.
The following browsers are known to be compatible with the Embedded Web Server:
●Internet Explorer 5.5 or later, for Windows
●Firefox 1.5 or later
●Safari.
There are several ways to access the Embedded Web Server:
●On any computer, open your Web browser and give the address of your printer. You can find out
the address of your printer (starting with http:) from the front panel, by highlighting the 
 icon.
●Select Status of my printer or Manage my printers queue from the Services tab of your Windows
printer driver, or from the Services panel of your Mac OS printer driver.
If you have followed these instructions but failed to get through to the Embedded Web Server, see 
I
cannot access the Embedded Web Server from my browser on page 182.
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							Change the language of the Embedded Web Server
The Embedded Web Server can work in the following languages: English, Portuguese, Spanish,
Catalan, French, Italian, German, Simplified Chinese, Traditional Chinese, Korean and Japanese. It will
choose whichever language you have specified in your Web browsers options. If you have specified a
language that it cannot support, it will work in English.
To change the language, you must change your Web browsers language setting. For example, in
Internet Explorer version 6, go to the Tools menu and select Internet Options, Languages. Then
ensure that the language you want is at the top of the list in the dialog box.
To complete the change, you must close and reopen your Web browser.
Password-protect the Embedded Web Server
You can restrict access to the Embedded Web Server from the Security page, which you can find in the
Settings tab. There are several different ways to restrict access.
●If you set the administrator username and password, that username and password will be required
in order to perform the following operations.
◦Cancel, delete or preview a job in the job queue
◦Delete a stored job
◦Clear accounting information
◦Change the printer settings on the Device Setup page
◦Update the printers firmware
◦Change the printers date and time
◦Change security settings
◦View protected printer information pages
NOTE:If you forget the administrator password, see I cannot access the Embedded Web Server
from my browser on page 182.
●If you set the guest username and password, that username and password will be required in order
to perform all other operations with the Embedded Web Server.
●You can completely disable Ethernet or FireWire access to the printer.
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							Request E-mail notification of specific error conditions
1.In the Embedded Web Server, go to the E-mail server page, which you can find in the Settings tab,
and ensure that the following fields are correctly filled in:
●SMTP server: the IP address of the outgoing mail server (SMTP) that will process all E-mail
messages from the printer. If the mail server requires authentication, E-mail notifications will
not work.
●Printer E-mail address: each E-mail message sent by the printer must include a return
address, which does not need to be a real, functional E-mail address, but it should be unique,
so that recipients of the message can identify the printer that sent it.
2.Go to the Notification page, which is also in the Settings tab.
3.Click New to request new notifications (or Edit to edit notifications that have already been set up).
Then fill in the E-mail addresses to which notifications should be sent, and select the incidents that
should result in notification messages. Initially the most commonly-specified incidents are shown;
to see all the possibilities, click Show all alerts.
Set the date and time
The printers date and time settings are mainly useful in job accounting (see Request accounting data
by E-mail on page 108). These settings can be changed using the Embedded Web Server or the
printers front panel.
●In the Embedded Web Server, go to the Settings tab and select Configuration, then Date &
Time.
●At the front panel, select the 
 icon, then Printer configuration > Date and time options > Set
date or Set time or Set time zone.
If you are using the HP Designjet 4020 Printer series, and you find that these options are not available,
please download the latest firmware revision (see 
Update my printers firmware on page 116).
Change the sleep mode setting
If the printer is left switched on but unused for a certain period of time, it will go automatically into sleep
mode to save power. To change the time the printer waits before it goes into sleep mode, go to the front
panel and select the 
 icon, then Printer configuration > Sleep mode wait time. Highlight the wait
time you want, then press the Select key.
Turn off the buzzer
To turn the printers buzzer on or off, go to the front panel and select the  icon, then Printer
configuration > Front panel options > Enable buzzer.
Change the front panel contrast
To change the contrast of the front panel display, select the  icon, then Printer configuration > Front
panel options > Select display contrast, and choose a value using the Up or Down key. Press the
Select key to set the value you have chosen.
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							Change the units of measurement
To change the units of measurement displayed in the front panel, select the  icon, then Printer
configuration > Select units, and select English or Metric.
The units of measurement can also be changed in the Embedded Web Server.
Adjust for altitude
Your printer will work better if you tell it roughly at what altitude it is. To set the altitude, go to the front
panel and select the 
 icon, then Printer configuration > Select altitude, and select a range.
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