HP Color LaserJet 2820 User Manual

Specifying the fax settings
Before you can begin using the device fax features, you must complete the following tasks:
●Setting the time and date
●Setting the fax header
Note
If you are installing the device software on your computer, you can skip the remaining
instructions in this chapter. The software installer automatically helps you to set up the fax
settings, unless you are using Microsoft Windows® 95 or Windows NT®.
In the United States and many other regions/countries, setting the time, date, and...

To set the time and date
To set or change the time and date, use the following steps. If you need help entering any
information, see 
To enter text from the control panel.
1. On the device control panel, press M
ENU.
2. Use the < or the > button to select Time/Date,Header, and then press E
NTER.
3. Press E
NTER to select Time/Date.
4. Use the < or the > button to specify either the 12-hour or the 24-hour clock, and then
press E
NTER.
5. Use the alphanumeric buttons to enter the current time.
6. Complete...

Sending faxes
This section describes how to fax a document.
To adjust the resolution for the current fax job
1. On the device control panel, press RESOLUTION to show the current resolution setting.
2. Use the < or the > button to select the appropriate resolution setting.
3. Press E
NTER to save the selection.
Note
This procedure changes the fax resolution for the current fax job. For instructions about
changing the default fax resolution, see 
Changing the default resolution setting.
Note
To change the...

To send a fax to multiple recipients 
You can send a fax to several fax numbers at once. If you want to send a fax to a group of
fax numbers that you have assigned to a group-dial entry, see 
To send a fax by using a
group-dial entry. If you want to send a fax to a group of numbers (maximum of 20) that have
not been assigned a group-dial entry, see 
To send a fax to a group manually (ad hoc faxing).
In the rare instance that your document does not fit into memory, complete one of the
following:
●Clear...

To send a fax to a group manually (ad hoc faxing)
Use the following instructions to send a fax to a group of recipients that has not been
assigned a group-dial entry:
1. Load the document into the automatic document feeder (ADF) input tray or onto the
flatbed scanner.
2. On the device control panel, dial the first fax number by using one of the following
methods:
Use the alphanumeric buttons.
If the fax number that you are calling has been assigned a one-touch key, press that key.
If the fax number that...

Using manual dial
Usually, the device dials after you press START FAX. At times, however, you might want the
device to dial each number as you press it. For example, if you are charging your fax call to
a calling card, you might need to dial the fax number, wait for the acceptance tone of your
telephone company, and then dial the calling card number. When dialing internationally, you
might need to dial part of the number and then listen for dial tones before continuing to dial.
To use manual dial with...

Redialing manually
If you want to send another document to the last fax number that was dialed, use the
following procedure to redial manually. If you are trying to resend the same document that
you sent the first time, wait until the automatic redial attempts have stopped or until you have
stopped them yourself. Otherwise, the recipient might get the fax twice: once from the
manual redial attempt and once from one of the automatic redial attempts.
Note
To stop the current redial attempt for a fax, or to...

Canceling a fax job
Use these instructions to cancel a single fax that is currently dialing or a fax that is being
transmitted or received.
To cancel the current fax job
Press CANCEL on the control panel. Any pages that have not been transmitted are canceled.
Pressing C
ANCEL also stops group-dial jobs.
To cancel a fax job by using the Fax Job Status
Use this procedure to cancel a fax job in the following situations:
●The device is waiting to redial after encountering a busy signal, an unanswered call,...

Sending faxes by using the software
This section contains basic instructions for sending faxes by using the software that came
with the device. All other software-related topics are covered in the software Help, which can
be opened from the software-program Help menu.
Note
The fax software and HP Toolbox are not supported for Windows 98, Windows ME, or
Windows NT. The HP Toolbox software is not supported for Macintosh.
You can fax electronic documents from your computer if you meet the following...

To send a fax from a third-party application, such as
Microsoft Word (all operating systems)
1. Open a document in a third-party program.
2. Click the File menu, and then click Print.
3. Select the fax print driver from the printer drop-down list. The fax software appears.
4. Complete one of the following:
Windows users: Complete steps 2 through 5 in 
To send a fax from the software
(Windows 2000 or XP).
Mac users: Complete steps 2 through 6 in 
To send a fax from the software (Mac OS
10.2 or 10.3)....