Handspring Visor Prism Handheld User Guide

							Chapter 8 Page 181
5. Click the Modem tab to display the modem settings and adjust the 
options as needed. See “Conducting a HotSync operation via 
modem” later in this chapter for more information.
6. If you are attached to a network, click the Network tab to display 
the network settings and adjust the options as needed. See 
“Conducting a HotSync operation via a network” later in this 
chapter for more information.
7. Click OK.
Customizing HotSync application settings
For each application, you can define a set of options that determines 
how records are handled during synchronization. These options are 
called a “conduit.” By default, a HotSync operation synchronizes all 
files between the handheld and Palm Desktop software. 
In general, you should leave the settings to synchronize all files. The 
only reason you might want to change these settings is to overwrite 
data on either your handheld or Palm Desktop software, or to avoid 
synchronizing a particular type of file because you don’t use it.
In addition to the conduits for Date Book, Address, To Do List, and 
Memo Pad, and Expense, Palm Desktop software includes System and 
Install conduits. The System conduit backs up the system information 
stored on your handheld, including Graffiti
® ShortCuts. The Install 
conduit installs applications on your handheld. 
To customize HotSync application settings:
1. Click the HotSync Manager icon   in the Windows system tray 
(bottom-right corner of the taskbar).
Tip:
You can also click the HotSync command on the Palm 
Desktop software menu bar.
2. From the HotSync Manager menu, choose Custom.Speed
Determines the speed at which data is transferred 
between your handheld and Palm Desktop 
software. Try the As Fast As Possible rate first, 
and adjust downward if you experience 
problems. This setting allows Palm Desktop 
software and your handheld to find and use the 
fastest speed. 
						

							Page 182  Advanced HotSync® Operations
3. Select the appropriate user name from the list.
4. Select an application in the Conduit list.
5. Click Change.
6. Click the direction in which you want to write data, or click Do 
Nothing to skip data transfer for an application.
Note:
Changing the HotSync setting from the default affects 
only the next
 HotSync operation. Thereafter, the HotSync 
Actions revert to their default settings. To use a new 
setting on an ongoing basis, select the Set As Default box. 
Thereafter, whatever you selected as the default setting is 
used when you click the Default button in the Custom 
dialog.
7. Click OK.
8. Repeat steps 4 through 7 to change conduit settings for other 
applications.
9. Click Done to activate your settings. 
						

							Chapter 8 Page 183
IR HotSync operations
Your handheld is equipped with an infrared (IR) port that supports 
the IrCOMM implementation of the standards for infrared 
communication established by the Infrared Data Association (IrDA). 
This means that you can beam data to any other device that supports 
the IrCOMM implementation of the IrDA standards. Most 
importantly, you can use the IR port to perform HotSync operations. 
When you use the IR port on your handheld to perform HotSync 
operations, you don’t need your cradle. You simply enable infrared 
communication on your computer and your handheld and then 
perform an IR HotSync operation. So there’s no need to carry your 
cradle when you’re on the road with an infrared-enabled laptop. 
Preparing your computer for infrared communication
To perform an IR HotSync operation, the computer you want to 
synchronize with must have an enabled infrared port or be connected 
to an infrared device that supports the IrCOMM implementation of 
the IrDA standards.
Desktop computers are likely to require an infrared device attached to 
a physical COM port. Laptops are likely to have a built-in IR port. 
Your computer must also have an installed infrared driver. 
Does your computer supports infrared communication?
If your computer uses Microsoft Windows 98 or Windows 2000, 
infrared communication is built into the operating system. Some 
versions of Windows 95 also have built-in infrared communication. If 
you are using another type of computer, check the documentation that 
came with your computer to see if it supports infrared 
communication. 
To check the ports used for infrared communication:
1. In the Windows taskbar click Start, choose Settings, and then 
choose Control Panel.
2. Double-click the Infrared icon.
Note:
If you do not see the Infrared icon, you need to install an 
infrared driver. 
3. Click the Options tab.
4. Select Enable infrared communication. 
						

							Page 184  Advanced HotSync® Operations
The COM port displayed on this screen is the port associated 
with your infrared device. It should be different from the port 
currently defined for cradle synchronization.
5. Write down the port listed as “Providing application support” so 
you can configure HotSync Manager for infrared communication. 
This port is the simulated port. It is the channel through which 
the actual infrared communication takes place between your 
computer and your handheld. 
6. Deselect all other check boxes in the Options tab.
7. Click Apply and then click OK.
Configuring HotSync Manager for 
infrared communication
Next you need to go to the HotSync Manager and specify the 
simulated port used for infrared communication.
Infrared 
ports 
						

							Chapter 8 Page 185
To configure HotSync Manager for infrared communication:
1. Click the HotSync Manager icon   in the Windows system tray.
2. Make sure Local Serial is checked on the menu.
3. Choose Setup.
4. Click the Local tab.
5. In the Serial Port list, select the simulated port used for infrared 
communication. See the previous section, “To check the ports used 
for infrared communication:” for instructions on identifying the 
simulated port.
6. Click OK.
The HotSync Manager is now communicating with the simulated port 
defined for infrared communication.
Note:
You cannot use your cradle again until you reconfigure the 
HotSync Manager to communicate with the port defined for 
cradle synchronization.
Performing an IR HotSync operation
After you complete the steps to prepare for an IR HotSync operation 
it is easy to perform the actual operation.
To perform an IR HotSync operation:
1. Tap the Applications icon  . 
2. Tap the HotSync icon  . 
3. Tap Local.
4. Tap the pick list below the HotSync icon and select IR to a PC/
Handheld. 
						

							Page 186  Advanced HotSync® Operations
5. P osition  your h an dheld ’s IR port with in a coupl e of in ches of your 
computer’s infrared port.
6. Tap the HotSync icon to start the IR HotSync operation.
Returning to cradle HotSync operations
It’s easy to return to using the cradle for HotSync operations.
To return to cradle HotSync operations:
1. If needed, connect the cradle to your computer.
2. Click the HotSync Manager icon   in the Windows system tray.
3. Choose Setup, and then click Local.
4. In the Serial Port list, select the COM port where your cradle is 
connected.
5. Click OK.
The next time you want to perform a HotSync operation just press the 
HotSync button on the cradle. You can leave the HotSync application 
on your handheld set to perform IR HotSync operations and still use 
the cradle. This is useful if you perform HotSync operations with both 
your desktop computer and a laptop. When you are in the office just 
place your handheld in the cradle and press the HotSync button. 
When you travel, you don’t have to carry a cradle or cable.  
						

							Chapter 8 Page 187
Conducting a HotSync operation via modem
You can use a modem, such as the Springboard™ modem, to 
synchronize your handheld when you are away from your computer.
Note:
The first HotSync operation must be local, using the cradle. 
After that, you can perform a modem HotSync operation.
To perform a HotSync operation via modem you must complete the 
following steps:
nConnect a modem to your computer
nConfigure the Palm Desktop software for use with your modem
nConnect a modem to your handheld
nConfigure the Modem Preferences on your handheld for use with 
your modem
Preparing your computer
There are a few steps you must perform to prepare your computer for 
a modem HotSync operation. Be sure to perform these steps before 
you leave your office so that your computer is ready to receive a call 
from your handheld. 
To prepare your computer for a modem HotSync operation:
1. Confirm that the computer modem is connected and turned on, 
and that no communications applications, such as fax or telephony 
software, are running on a COM port.
Note:
Make sure the computer is disconnected from all 
online services, such as America Online (AOL) and 
CompuServe. This helps to avoid conflicts with the 
COM port.
2. Start HotSync Manager if it is not already running, and from the 
HotSync Manager menu, choose
 Modem.
3. Adjust the following options as needed.  
						

							Page 188  Advanced HotSync® Operations
4. Click OK.
Preparing your handheld
There are a few steps you must perform to prepare your handheld for 
a modem HotSync operation. Serial Port
Identifies the port for the modem. If you are 
unsure of the port assignment, look at the 
Modem Properties in the Windows Control 
Panel.
Speed
Determines the speed at which data is 
transferred. Try the As Fast As Possible rate 
first, and adjust downward if you experience 
problems. This setting allows Palm Desktop 
software and your handheld to find and use 
the fastest speed.
Modem
Identifies the modem type or manufacturer. 
Refer to your modem manual or face plate for 
its type or settings. If you’re not sure of your 
modem type or your modem doesn’t match 
any that appear in the list, select Hayes Basic.
Setup String
Identifies the setup string for your particular 
modem. Not all modems require a setup 
string. Refer to your modem manual and enter 
the setup string if recommended by the 
manufacturer. 
						

							Chapter 8 Page 189
To prepare your handheld for a modem HotSync operation:
1. Tap the Applications icon  . 
2. Tap the HotSync icon  . 
3. Tap Modem.
4. Tap the pick list below the HotSync icon and select Standard 
Modem.
5. Tap the Enter Phone # field.
Note:
If you plan to connect to your company’s dial-in server 
(network modem) instead of connecting to a computer 
modem, see “Conducting a HotSync operation via a 
network” later in this chapter.
6. Enter the telephone number to access the modem connected to 
your computer.
7. If needed, enter a dial prefix (such as “9”) to access an outside line, 
and then tap the Dial Prefix check box.
Tip:
You can enter a comma in the field to introduce a “pause” 
in the dialing sequence. Each comma equals a two second 
pause. 
						

							Page 190  Advanced HotSync® Operations
8. If the phone line you’re using for the handheld has Call Waiting, 
select the Disable call waiting check box to avoid an interruption 
during the modem HotSync operation. 
9. If you want to use a calling card to place the call, select the check 
box and enter the calling card number. 
10. Tap OK.
11. Tap the Menu icon  . 
12. Tap Options, and then tap Modem Setup.
13. Enter the settings. See “Network preferences and TCP/IP 
software” in Chapter 9 for more information. 
Selecting the conduits for a modem HotSync operation
The Conduit Setup dialog box on your handheld enables you to define 
which files and/or applications synchronize during a modem 
HotSync operation. You can use these settings to minimize the time 
required to synchronize data with a Springboard modem. 
To change the Conduit Setup for a modem HotSync operation:
1. Tap the Applications icon  . 
2. Tap the HotSync icon  . 
3. Tap the Menu icon  . 
4. Tap Options, and then tap Conduit Setup.
5. Tap the check boxes to deselect the files and applications that you 
do not
 want to synchronize during a modem HotSync operation. 
The default setting is to synchronize all files. 
Note:
Applications that do not have a database (such as games) 
do not synchronize — even if you select the item in the 
Conduit Setup dialog box. 
6. Tap OK.