Handspring Visor Prism Handheld User Guide

							Chapter 6 Page 101
Working with To Do items
Date Book Plus can create and display To Do items. To Do items 
appear in priority order at the top of the Day View screen.
To create To Do items in Date Book Plus:
1. Tap the Day View button.
2. Tap New and select To Do from the list.
3. Enter a description of the To Do item.
4. Tap a blank area on the screen to deselect the item.
To mark a To Do item complete:
nTap the check box next to the item.
Tips for using To Do items:
nWhen you create a To Do item in Date Book Plus, the priority and 
category are based on the settings in the Create Options dialog 
box. See “To Do Preferences” later in this chapter for details.
nIf a To Do item does not appear in Date Book Plus, confirm that the 
category assigned to the item is selected. See “To Do Preferences” 
later in this chapter for more information.
nIf you do not complete a To Do item on or before the due date, then 
an ! (exclamation mark) appears next to the item as a reminder that 
it is overdue.
Tap to create a To Do item 
						

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Using the Daily Journal
You can use the Daily Journal feature to record events as they occur. 
Events are recorded with automatic time-stamping as Date Book Plus 
Notes so they do not clutter your schedule. The Daily Journal is 
especially useful for tracking activities such as sales calls, start and 
end times for consulting or other work, or keeping a record of how 
you spend your time at the office.
To create a Daily Journal entry:
1. Tap the Day View button.
2. Tap New and select Daily Journal from the list.
Date Book Plus creates an untimed event, opens a Note for this 
event, and inserts the current time. If you’ve already started a 
journal for the current day, Date Book Plus opens the existing 
journal and inserts a new entry.
3. Enter a description for the journal entry.
4. Tap Done.
Tap to create a Daily Journal 
						

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Using templates
You can use templates to create a list of standard events. You can then 
select an event from this list and add it to your calendar. Since Date 
Book Plus saves all the event attributes, including alarms and notes, 
templates can really save you time when entering reminder notices or 
events that recur on different days and times. 
To create a template:
1. Select the event you want to save as a template.
2. Tap the Menu icon  .
3. Tap Record, and then tap Create Template.
To schedule a template event:
1. Go to the date on which you want to schedule the event.
2. Tap the time line that corresponds to the beginning of the event.
3. Tap the Day View button.
4. Tap New and select Template from the list.
5. Select the event from the Appointment Templates list.
6. Tap OK. 
Tap to create an event 
from a template 
						

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Using snooze alarms
When you set alarms in Date Book Plus, the Reminder & Snooze 
dialog box appears in place of the standard reminder message. You 
can use this dialog box to reset the alarm to sound in a specified period 
of time.
Selecting the default Date Book
The default Date Book is the application that appears when you press 
the Date Book button on the front of your handheld. By default, this is 
the standard Date Book application. If you prefer, you can select Date 
Book Plus as your default application. 
To select the default Date Book:
1. Tap the Menu icon  .
2. Tap Options, and then tap Default Date Book.
3. Tap Date Book or Date Book+.
4. Tap OK.
Date Book Plus menus
Date Book Plus menus are shown here for your reference, and Date 
Book Plus features that are not explained elsewhere in this guide are 
described here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands. 
						

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Record menu
Options menu
New To Do 
Creates a new To Do item and adds it to your Date 
Book Plus and To Do List database.
Duplicate Item
Creates a copy of the selected event and opens the 
Details dialog box for the new event.
UnDelete from 
ArchiveRestores the last event you deleted from Date 
Book Plus (provided it was stored in the Archive 
file). You can select this command repeatedly to 
restore additional events. 
Week ViewWeek View with TextMonth View
Year View List ViewDay View 
						

							Page 106  Application Specific Tasks
Preferences
nStart/End Time. Defines the start and end times 
for Date Book Plus screens. If the time slots you 
select do not fit on one screen, you can tap the 
scroll arrows   to scroll up and down.
nEvent Duration. Defines the default duration for 
new events. 
nWeek Start. Defines the first day of the week. 
This setting overrides the System Preferences 
setting for all Date Book Plus views.
nInitial View. Defines the view that appears when 
you start Date Book Plus.
nButton Views. Defines which views display 
when you press the Date Book button 
repeatedly. By default, all views appear.
nDisplay Options. Opens the Display Options 
dialog box where you can define the following 
options: 
						

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Display Options
nShow Time Bars. Activates the time bars that 
appear in the Day View. The time bars 
show the duration of an event and 
illustrate event conflicts
nCompress Day View.
 Controls how times 
appear in the Day View. When Compress 
Day View is off, all time slots display. 
When it is on, start and end times display 
for each event, but blank time slots toward 
the bottom of the screen disappear to 
minimize scrolling. 
nShow PM Label. Displays a “p” after PM 
times.
n Hide End Times. Removes all time bars and 
end times from the display.
n Scroll Before Day Move. Determines whether 
the front panel scroll buttons will scroll up 
and down within the current day before 
scrolling to the previous or next day.
n Auto-scroll Time. Displays events based on 
the time of day when the Day View 
contains more than one screen of 
information. 
n Float Advance at Midnight. Advances floating 
events to the next day at midnight of the 
current day.
nHide Completed Floating Events. Removes 
completed floating events from the Date 
Book Plus display. 
						

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Alarm 
Preferences
nAlarm Sound. Sets the tone of the alarm.
n Snooze Sound. Sets the tone of the snooze alarm. 
n Remind Sound. Sets the tone of the reminder 
alarm. The reminder alarm sounds when the 
snooze alarm is not acknowledged. 
nPlay Sound. Defines how many tones the alarm 
emits before it stops. The choices are Once, 
Twice, 3 Times, 5 Times, 10 Times, and 100 
Times.
nRepeat Alarm. Defines how many times the 
alarm repeats when it is not acknowledged. 
The choices are Once, Twice, 3 Times, 5 Times, 
and 10 Times.
nEvery. Defines how often the alarm sound 
repeats. The choices are Minute, 5 minutes, 10 
minutes, and 30 minutes.
n Alarm Preset. Automatically sets an alarm for 
each new event. The silent alarm for untimed 
events is defined by minutes, days, or hours 
before midnight of the date of the event.  
						

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To Do 
Preferences
n Show Categories. Displays the To Do items in the 
categories you select.
n Priorities Displayed. Displays To Do items with 
the selected priority level. The choices are 1 
only, 1-2, 1-3, 1-4, and 1-5.
nShow Priority. Displays the priority level for To 
Do items.
nShow Completed Items. Displays completed To 
Do items.
nShow Undated Items. Shows all To Do items that 
have not been assigned a due date.
nShow Dated Items. Shows all To Do items that 
have been assigned a due date.
nDays before Due Date. Defines the number of days 
before the due date that an item will appear in 
Day View as a To Do item.
nCreate Options. Opens the Create Options dialog 
box where you can select the default priority 
and category for To Do Items you create in 
Date Book Plus.
Go to Week
Enables you to jump to a specific week by tapping 
the week number in the current year. 
						

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Week 
Preferences
nTime Format. Defines the format of the time 
display. The choices are No Time, 11p, 11:30p, 
23, 23:30.
nDisplay To Do. Defines where To Do items will 
appear on the Date Book Plus screen. The 
choices are Top, Bottom, and Hide.
nWeek Start. Defines the first day of the week for 
Week View with Text.
nWordwrap Single Entry. Wraps text in cells that 
contain a single event to display as much text 
as will fit in the cell.
nHide Untimed Floating Events. Removes untimed 
floating events from the Week View with Text 
display.
nShow Journal. Displays a Daily Journal entry.
nInclude Week Numbers in Title. Displays the 
selected week number in the title bar.