Handspring Visor Handheld User Guide

							Chapter 4 Page 53
Calculator
Calculator enables you to perform addition, subtraction, 
multiplication, division and a variety of scientific calculations.
In Calculator, you can do the following:
nPerform basic calculations.
nStore and retrieve values.
nDisplay the last series of calculations, which is useful for 
confirming a series of “chain” calculations.
nSwitch to advanced mode and perform scientific calculations.
To open Calculator:
nTap the Calculator icon   next to the Graffiti® writing area. 
						

							Page 54  Overview of Basic Applications
CityTime
CityTime helps you keep track of the time anywhere around 
the globe. 
In CityTime, you can do the following:
nSelect a home city as a point of reference.
nDisplay the day and time in four other cities simultaneously.
nAdd a definition for any city that isn’t in the default list.
nDisplay sunrise and sunset information for your home city.
To open CityTime:
1. Tap the Applications icon  .
2. Tap the CityTime icon  . 
						

							Chapter 4 Page 55
Expense
Expense lets you keep track of your expenses and then transfer 
the information to a spreadsheet on your computer.
In Expense, you can do the following:
nRecord dates, types of expenses, amount spent, payment method, 
and other details associated with any money that you spend.
nAssign expense items to categories so that you can organize and 
view them in logical groups.
nKeep track of vendors (companies) and people involved with each 
particular expense.
nLog miles traveled for a particular date or expense category.
nSort your expenses by date or expense type.
nTransfer your expense information to a Microsoft Excel 
spreadsheet (version 5.0 or later) on your computer. (Microsoft 
Excel is not included in the Visor™ handheld package.)
To open Expense:
1. Tap the Applications icon  .
2. Tap the Expense icon  . 
						

							Page 56  Overview of Basic Applications 
						

							Chapter 5 Page 57
Chapter 5
Common Tasks
This chapter provides instructions on how to do tasks that you can do 
in most or all of the basic applications. It’s easy to transfer what you 
learn in one application to the others because the structure and 
behavior of all the applications are quite similar. The term “records” 
is used to refer to an individual item in any of the basic applications: a 
single Date Book event, Address Book entry, To Do List item, Memo 
Pad memo, or Expense item.
Creating records
You can use the following procedure to create a new record in Date 
Book, Address Book, To Do List, Memo Pad, and Expense.
To create a record:
1. Select the application in which you want to create a record.
2. Tap New.
3. In Date Book only: Select start and end times for your appointment 
and tap OK.
4. Enter text for the record.
5. (Optional) Tap Details to select attributes for the record.
6. In Address Book and Memo Pad only: Tap Done.
There’s no need to save the record because your handheld saves it 
automatically. 
						

							Page 58  Common Tasks
Editing records
After you create a record, you can change, delete, or enter new text at 
any time. Two screen features tell you when your handheld is in 
editing mode:
nA blinking cursor 
nOne or more edit lines
Entering text
For information on how to enter text using Graffiti writing, the 
onscreen keyboard, or the keyboard attached to your computer, see 
Chapter 2.
Edit menu
The Edit menu is available with any screen where you enter or edit 
text. In general, commands available in the Edit menu apply to text 
that you select in an application.
To select text in an application:
1. Tap the beginning of the text that you want to select.
2. Drag the stylus over the text to highlight it (in black). 
Note:You can drag across the text to select additional words, or 
drag down to select a group of lines.
The following commands may appear in an Edit menu:
Edit line 
 Blinking cursor 
						

							Chapter 5 Page 59
Undo
Reverses the action of the last edit command. For 
example, if you used Cut to remove text, Undo 
restores the text you removed. Undo also 
reverses deletions done by using backspace. 
Cut
Removes the selected text and stores it 
temporarily in the memory of your handheld. 
You can paste the text you cut into another area 
of the current application or into a different 
application.
Copy
Copies the selected text and stores it 
temporarily in the memory of your handheld. 
You can paste the text that you copy into 
another area of the current application or into a 
different application.
Paste
Inserts the text that you cut or copied at the 
selected point in a record. The text you paste 
replaces any selected text. If you did not 
previously cut or copy text, Paste does nothing.
Select All
Selects all of the text in the current record or 
screen. This enables you to cut or copy all of the 
text and paste it elsewhere.
Keyboard
Opens the onscreen keyboard. When you finish 
with the onscreen keyboard, tap Done.
Graffiti Help
Opens screens that show all the Graffiti 
character strokes. Use this command anytime 
you forget a stroke for a character. 
						

							Page 60  Common Tasks
Deleting records
To delete a record in any of the basic applications:
1. Select the record you want to delete.
2. Tap the Menu icon  . 
3. Tap Record, and then tap the Delete command:
Date Book: Delete Event
Address Book: Delete Address
To Do List: Delete Item
Memo Pad: Delete Memo
Expense: Delete Item
A confirmation dialog box appears. If you want to save a copy of 
the deleted item to an archive file in Palm Desktop software, be 
sure that the check box is checked. If you don’t want to save a copy, 
tap the check box to remove the check.
4. Tap OK.
If you choose to save a copy of the selected item, your handheld 
transfers it to the archive file on your desktop the next time you 
perform a HotSync operation.
Other ways to delete records
You can also delete records in the following ways:
nIn the Details dialog box of the application, tap Delete, and then 
tap OK.
nDelete the text of the record.
Note:In Date Book, if you delete the text of a repeating event, 
you delete all instances of that event.  
						

							Chapter 5 Page 61
Purging records
Over time, as you use Date Book, To Do List, and Expense, you’ll 
accumulate records in these applications that have outlived their 
usefulness. For example, events that occurred months ago remain in 
the Date Book, and To Do List items that you marked as completed 
remain in the list, as do Expense items.
All these outdated records take up memory on your handheld, so it’s 
a good idea to remove them by using Purge. If you think Date Book or 
To Do List records might prove useful later, you can purge them from 
your handheld and save them in an archive file.
Purging is also available in Mail. See Chapter 7 for more information.
Purging is not available in Address Book or Memo Pad, so delete 
outdated records from these applications.
To purge records:
1. Open the application.
2. Tap the Menu icon  . 
3. Tap Record, and then tap Purge. 
A confirmation dialog box appears. 
Date Book: Tap the pick list and select how old a record must be 
to be purged. Purge deletes repeating events if the last of the se-
ries ends before the date that you purge records.
Date Book, To Do List: If you want to save a copy of the purged 
records to an archive file on your desktop, be sure that the check 
box is checked. If you don’t want to save a copy, tap the check 
box to remove the check box.
4. Tap OK.
If you chose to save a copy of the purged records, your handheld 
transfers them to an archive file on your desktop the next time you 
perform a HotSync operation.
Note:Purging does not happen automatically. You must tap the 
command to make it happen. 
						

							Page 62  Common Tasks
Exchanging and updating data: 
HotSync operations
The HotSync process automatically synchronizes — that is, exchanges 
and updates — data between your handheld and Palm Desktop 
software. Changes you make on your handheld or Palm Desktop 
software appear in both places after a HotSync operation. HotSync 
technology synchronizes only the needed portions of files, thus 
reducing synchronization time. You can synchronize your data by 
connecting your handheld directly to your computer with the cradle 
or indirectly with a modem or network. See Chapter 8 for information 
about performing HotSync operations via a modem or network.
Performing a HotSync operation for the first time
The first time you synchronize your data, you need to enter user 
information on both the handheld and Palm Desktop software. After 
you enter this information and synchronize, the HotSync Manager 
recognizes your handheld and doesn’t ask for this information again.
If you are a System Administrator preparing several handhelds for a 
group of users, you may want to create a user profile. See “Creating a 
user profile” in Chapter 8 before performing the following steps.
Important:You must perform your first HotSync operation with a 
local, direct connection, rather than using a modem.
The following steps assume that you have already installed the Palm 
Desktop software. If you have not installed this software, see 
“Installing Palm Desktop software”  in Chapter 1 for instructions.
To perform a local HotSync operation:
1. Insert your handheld into the cradle.
 
The bottom edge of 
the handheld should 
align smoothly with 
the cradle when it is 
inserted properly.