Handspring Visor Handheld User Guide

							Chapter 6 Page 83
To schedule an untimed event: 
1. Select the date that you want for the event as described in “To 
schedule an event for another day.”
2. Tap New.
3. Tap OK, so that no start or end times are defined for the new event.
Tip:You can also create a new untimed event by making sure 
no event is selected and then writing letters in the Graffiti 
writing area.
4. Enter a description of the event.
5. Tap a blank area on the screen to deselect the untimed event.
Note:If you create an event and decide later that there is no 
particular start or end time, you can easily change it to an 
untimed event. Tap the time of the event in the Date Book 
screen, tap No Time, and then tap OK.
No time 
selected New 
untimed 
event 
						

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Rescheduling an event
You can easily make changes to your schedule with your handheld. 
To reschedule an event:
1. Tap the event you want to reschedule.
2. Tap Details.
3. To change the time, tap the Time box and select a new time.
4. To change the date, tap the Date box and select a new date.
5. Tap OK.
Setting an alarm for an event
The Alarm setting enables you to set an audible alarm for events in 
your Date Book. You can set an alarm to sound minutes, hours, or 
days before an event. The default Alarm setting is 5 minutes before the 
time of the event, but you can change this to any number of minutes, 
hours, or days.
When you set an alarm, this icon   appears to the far right of the 
event with the alarm. When the alarm tone sounds, a reminder 
message also appears onscreen.
To set an alarm for an event:
1. Tap the event to which you want to assign an alarm.
2. Tap Details.
3. Tap the Alarm check box to select it.
The default setting, 5 Minutes, appears.
4. Tap the pick list to select Minutes, Hours, or Days.
5. Select the 5 and enter any number from 0 to 99 (inclusive) as the 
number of time units.
6. Tap OK.
Tap here to 
select unit of time Enter number of 
time units here 
						

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Alarm for untimed events: You can set a silent alarm for an untimed event. 
In this case, the alarm triggers at the specified period of minutes, 
hours, or days before midnight (beginning) of the day of the untimed 
event. No audible alarm sounds for an untimed event; instead, the 
reminder message appears onscreen.
For example, you set an alarm for an untimed event that occurs on 
February 4th. If the alarm is set for 5 minutes, the reminder message 
appears at 11:55 PM on the night of February 3rd. The reminder 
remains onscreen until you turn on your handheld and tap OK to 
dismiss it.
Scheduling repeating or continuous events
The Repeat function lets you schedule events that recur at regular 
intervals or extend over a period of consecutive days. 
A birthday is a good example of an event that repeats annually. 
Another example is a weekly guitar lesson that falls on the same day 
of the week and the same time of day. 
A business trip or a vacation is an example of a continuous event.
To schedule a repeating or continuous event:
1. Tap the event.
Typically, a continuous event is an untimed event.
2. Tap Details.
3. Tap the Repeat box to open the Change Repeat dialog box.
4. Tap Day, Week, Month, or Year to set how often event repeats.
For a continuous event, tap Day.
Tap the 
Repeat 
box 
						

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5. Enter a number that corresponds to how often you want the event 
to repeat on the Every line. 
For example, if you select Month and enter the number 2, the 
event repeats every other month.
6. To specify an end date for the repeating or continuous event, tap 
the End on pick list and tap Choose Date. Use the date picker to 
select an end date.
7. Tap OK.
After you schedule a repeating or continuous event, this icon   
appears to the far right of the event.
Considerations for repeating or continuous events
Keep the following points in mind:
nIf you change the start date of a repeating event, your handheld 
calculates the number of days you moved the event. Your 
handheld then automatically changes the end date to maintain the 
duration of the repeating event.
nIf you change the repeat interval (e.g., daily to weekly) of a 
repeating event, past occurrences (prior to the day on which you 
change the setting) are not changed, and your handheld creates a 
new repeating event.
nIf you change the date of an occurrence of a repeating event (e.g., 
from January 14th to January 15th) and apply the change to all 
occurrences, the new date becomes the start date of the repeating 
event. Your handheld adjusts the end date to maintain the 
duration of the event.
nIf you change other repeat settings (e.g., time, alarm, private) of a 
repeating event and apply the change to all occurrences, your 
handheld creates a new event. The start date of this new event is 
the day on which the setting is changed. Past occurrences (prior to 
the day of the change) are not changed.
nIf you apply a change to a single occurrence of a repeating event 
(e.g., time), that occurrence no longer shows the Repeat icon  . 
						

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Changing the Date Book view
In addition to displaying the calendar for a specific day, you can also 
display a whole week or month, as well as the current time. 
Note:The Date Book Plus application includes additional calendar 
views and extended features. You can select Date Book Plus as 
your default Date Book application. See “Selecting the default 
Date Book” later in this chapter for details.
To cycle through Day, Week, and Month views:
nPress the Date Book application button repeatedly to display the 
next view.
To display the current time:
nTap the date in the date bar to display the current time. After a few 
seconds, the date reappears.
Working in Week View
Week View shows the calendar of your events for an entire week. This 
view lets you quickly review your appointments and available time 
slots. In addition, the graphical display helps you spot overlaps and 
conflicts in your schedule.
To display the Week View:
1. Tap the Week View button.
2. Tap the navigation controls to move forward or backward a week 
at a time, or to display details of an event. 
Note:The Week View also shows untimed events and events 
that are before and after the range of times shown.
Tap the date Current time displays
Week View 
						

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3. Tap an event to show a description of the event.
Tips for using Week View
Keep the following points in mind:
nTo reschedule an event, tap and drag the event to a different time 
or day.
nTap a blank time on any day to move to that day and have the time 
selected for a new event. 
nTap any day or date that appears at the top of the Week View to 
move directly to that day without selecting an event.
nThe Week View shows the time span defined by the Start Time
 and End Time in the Date Book Preferences settings. If you have 
an event before or after this time span, a bar appears at the top 
or bottom of that days column. Use the onscreen scroll arrows   
to scroll to the event.
Previous 
weekNext 
week
Tap for that day
Bar indicates earlier event 
Bar indicates later event  Dot indicates untimed event
Event details
Tap to show event details 
						

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Working in Month View
The Month View screen shows which days have events scheduled. 
Dots and lines in the Month View indicate events, repeating events, 
and untimed events.
You can control the dots and lines that appear in the Month View. See 
“Options menu” later in this chapter.
Tips for using Month View
Keep the following points in mind:
nTap a day in the Month View to display that day in the Day View.
nTap the scroll arrows in the upper-right corner to move forward or 
backward a month. 
nTap Go to to open the date selector and select a different month.
nUse the scroll buttons on the front panel of your handheld to move 
between months. Press the upper half of the button to display the 
previous month, the lower half to display the next month.
Spotting event conflicts
With the ability to define specific start and end times for any event, it’s 
possible to schedule events that overlap (an event that starts before a 
previous event finishes).
An event conflict (time overlap) appears in the Week View as 
overlapping bars. The Day View displays overlapping brackets to the 
left of the conflicting times.
Previous/next month
Dots on right side indicate events Dashed line indicates continuous event
Dots below date indicate untimed events
Month View button 
						

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Date Book menus
Date Book menus are shown here for your reference, and Date Book 
features that are not explained elsewhere in this guide are described 
here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.
Record menu
Options menu
Event 
conflicts 
						

							Chapter 6 Page 91
Display Options
Enables you to change Date Book’s appearance 
and which events display.
nShow Time Bars. Activates the time bars that 
appear in the Day View. The time bars show 
the duration of an event and illustrate event 
conflicts.
nCompress Day View. Controls how times appear 
in the Day View. When Compress Day View 
is off, all time slots display. When it is on, 
start and end times display for each event, but 
blank time slots toward the bottom of the 
screen disappear to minimize scrolling. 
nMonth View settings. These check boxes apply to 
the Month View of the Date Book. You can 
activate any or all of these settings to show 
that you have Timed, Untimed, or Daily 
Repeating events in the Month View only. 
						

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Preferences
nStart/End Time. Defines the start and end times 
for Date Book screens. If the time slots you 
select do not fit on one screen, you can tap the 
scroll arrows   to scroll up and down.
nAlarm Preset. Automatically sets an alarm for 
each new event. The silent alarm for untimed 
events is defined by minutes, days, or hours 
before midnight of the date of the event. 
nAlarm Sound. Sets the tone of the alarm.
nRemind Me. Defines how many times the alarm 
sounds. The choices are Once, Twice, 3 Times, 
5 Times, and 10 Times.
nPlay Every. Defines how often the alarm sounds. 
The choices are Minute, 
5 minutes, 10 minutes, and 30 minutes.
About Date 
BookShows version information for Date Book.