Handspring Visor Handheld User Guide
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Index Page 263 Index A ABA (Address Book archive file) 35 Accented characters Graffiti writing 32 onscreen keyboard 34 Add-on applications 40–43 Address Book *If Found Call* entry 111 adding custom fields 114 archive files (.aba) 35 business card for beaming 173 categorizing records 64 conduit for synchronizing 180 creating records 57, 110–111 deleting records 60 displaying category 113 displaying data in the Address List 112 finding records 68–69 fonts 77 menus 113 notes for records 76 opening 50 overview 50 pressing button to beam information 175 private records 75 sorting records 73 Alarm preset 92, 104 reminder 104 setting 84 sound 92, 104, 197, 224 for untimed events 85 Alphabet Graffiti writing 28 onscreen keyboard 12, 17 Anniversaries. See Repeating events Application buttons 7, 13, 48, 50, 51, 52, 175, 192Applications Address Book 50 beaming 173–174 Calculator 53 categories 37–38 CityTime 54 Date Book 48 Expense 55 font style 77 installing 40–42 Memo Pad 52 opening 14 preferences for 39 removing 43 security 44 size in kilobytes 233 To Do List 51 version of 233 viewing as icons 38 viewing as list 38 See also Add-on applications Applications Launcher 13–14, 37–39 Appointments. See Date Book Archive files importing data from 35 for main applications 35 saving deleted records 60 saving purged records 61 Automatic fill, in Expense 147 Auto-off delay 196 Autotext. See Graffiti ShortCuts B Backlight 7, 8, 193 Backup. See HotSync Batteries battery door 9 installing 10 Battery conserving power 196 gauge 13 BCC (blind carbon copy) 158 Beaming information 173–175 location of IR port 9 pen stroke to activate 193 problems with 231
Page 264 Index Birthdays. See Repeating events Bold font for text 77 Brightness Control 7 Business card for beaming 173 Buttons preferences 192 C Calculator Advanced mode 124 Area view 131 Basic mode 123 buttons explained 123–124, 125–133 Finance view 127 Length view 130 Logic view 128 Math view 125 memory 123 menus 134 opening 53, 123 overview 53 recent calculations 53, 124 selecting mode 123 Statistics view 129 Trigonometry view 126 Volume view 132 Weight/Temp view 129 Calibration 11, 194, 225 Call Waiting, disabling 184, 203 Calling card, using in phone settings 184, 204 Capital letters (Graffiti writing) 29 Caring for the handheld 217 Categories application 37–38 assigning records to 64–65 beaming 173–174 creating 66 default 64 displaying 65, 113, 226 folders for e-mail 164 merging 67 renaming 67 using in Applications Launcher 38 cc:Mail 150 Chain calculations 124 Characters, Graffiti 25 Check boxes 12 CityTime adding cities 136 home city 135 menus 137 opening 54 overview 135 remote cities 136 Clearing Calculator entries 123, 125 COM port. See USB, port and Serial port Combining categories 67 Comma delimited files, importing data from 35 Command buttons 12 Command equivalents (Graffiti writing) 15 Compressing Day view 91, 103 Computer keyboard, entering data with 19 Conduits for connecting to PIMs 23 for modem HotSync operations 185 for synchronizing applications 227, 180–181, 221 See also HotSync Confirming e-mail 160 Conflicting events 89 Connecting service templates 205 to server or ISP 205 Contact information. See Address Book Continuous events deleting from Date Book 60 scheduling 85 Contrast Control 7 Copying text 59 Country default setting 195
Index Page 265 Cradle connecting to computer 9, 22 for local HotSync operations 62 serial 4, 22, 179, 227, 228 USB 4, 22 Creating Address Book entries 110–111 categories 37–38, 66 currency symbols 141 custom fields in Address Book 114 Date Book events 80 e-mail 153–155 Expense items 138 expense reports in Excel 143–146 memos 120 notes for records 76 records 57 To Do List items 115 Currency default 147 defining 141 for Expense items 140 Current date 21, 226 Current time 13 displaying in Date Book 87 setting 20 Customizing categories 67 currencies and symbols 141 expense reports 235–245 fields in Address Book 114 HotSync settings 180 See also Preferences Cutting text 59 Cycling through views 48, 50, 51, 52 D Daily calendar 80–84 events. See Repeating events Journal 98 Data entry. See Entering data transfer. See HotSync transmitting to other handhelds. See Beaming information Date Book adding Address Book data to records 70–71 alarm 84 archive files (.dba) 35 changing event time 84 changing event to untimed 83 conduit for synchronizing 180 conflicting events 89 continuous events 85–86 creating records 57, 80–84 Day view 87 deleting records 60 display options 91 end time for Day view 92, 102 fonts 77 menus 90 Month view 89 notes for records 76 opening 48 overview 48 private records 75 purging records 61 repeating events 60, 85–86 scheduling events 80–84 selecting dates 82 selecting default 100 start time for Day view 92, 102 Sunday or Monday to start week 195 switching views 87 untimed events 80, 83 Week view 87, 195, 226 Date Book Plus Daily Journal 98 Event tracking 98 floating events 95 List View 95 menus 100 opening 49 overview 49 templates 99 To Do List items 97 Week View with Text 93 Year View 94
Page 266 Index Dates Expense item 139 setting current 21, 226 showing in Mail list 165 To Do List record due 117 Day (Date Book view) 80, 91, 103 DBA (Date Book archive file) 35 Decimal point 195 Default categories 64 currency in Expense 147 settings. See Preferences Deleted data, saving in archive files 60 e-mail, recovering 163 Deleting applications 40, 43 Desktop software 43 e-mail 163 Graffiti characters 27 passwords 45 records 60 service templates 210 text 59 See also Purging records Delivering e-mail 157, 160 Desktop E-Mail application applications supported 150 managing 149–172 support of Mail features 157 Desktop software 21–23 configuring mail 150–152 for entering data 19 linking to external files 188 removing 43 saving deleted data to an archive file 60 system requirements 4 upgrading 5 See also PIM Digitizer 11, 194, 225 Display, contrast (brightness) control 7 DNS (Domain Naming System) 207 Docking station. See Cradle Double-booked events 89 Draft e-mail 161Dragging memos into other applications 52 stylus to activate features 193 using the stylus 11 E Editing records 58–59 unsent e-mail 160 E-mail addresses in Address Book 111, 112 looking up 156–157 E-mail items. See Mail Entering data 16–19 importing from other applications 35–36 problems with 225 using Graffiti writing 25–34 using the computer keyboard 35 using the onscreen keyboard 34 Entries. See Address Book Eudora 150 Events. See Date Book Excel, transferring Expense data to 143–146 Exchange 150 Exchanging data. See HotSync Exclamation marks in To Do List 119 Expansion slot 24 Expense adding Address Book data to records 71–72 categorizing records 64 conduit for synchronizing 180 creating records 57, 138 currency 140, 147 date of item 139 defining new currency 141 deleting records 60 menus 147 notes for records 76 opening 55 overview 55 purging records 61 receipt details 139
Index Page 267 reports in Excel 143–146, 235–245 sorting records 73 templates for reports 144 type 140, 147 vendor 140 F FCC Statement 261 Files, linking to external 188 Filing e-mail 162 Filters for e-mail 167–171 Finding applications, using Graffiti writing 14 e-mail addresses 156–157 information in applications 68–72 phone numbers 70–71 using the Find application 69 Floating events 95 Folders for e-mail 164 Fonts 77 Formats preferences 194 Frozen handheld 224 G Games 42, 197 General preferences alarm sounds 197 auto-off delay 196 system sounds 197 Glossary. See Graffiti ShortCuts Graffiti accented characters 32 alphabet 25, 28 basic concepts 25 capital letters 29 Command stroke 16 defined 17 Giraffe game for practicing 42 how to write characters 26 menu commands 15 moving the cursor 33numbers 29 online Help 59, 192 problems using 225 punctuation marks 30 ShortCuts for entering data 33, 214–215 symbols 31 tips 27 writing 25–34 writing area 6, 26 H Hard reset 220 Header information (e-mail) 153, 155 Help Graffiti 59 online tips 16 Hiding records 74 See also Private records High Priority e-mail filter 170 HotSync buttons preferences 194 conduits for synchronizing applications 180–181, 221 customizing 180 defined 62 first-time operation 62–63, 189–190 for managing desktop E-Mail 151–152 HotSync Manager 62 linking to external files 188 local operation 63, 178, 228, 229 modem operation 179, 182–186, 229–230 modem settings 183 network operation 186 options for filtering e-mail 166–171 problems with 227–230 setting options 177–179 for synchronizing data 21 using with another PIM 43
Page 268 Index I Icons alarm 84 application 12, 38 note 76 online Tips 16 onscreen 225 repeating event 86 Idle timeout of ISP or server connection 206 Ignoring e-mail. See Filters for e-mail Importing data 19, 35–36 Inbox 164 Infrared port. See IR port Installing applications 40–42 batteries 10 conduit to install applications 180 Desktop software 22–23, 223 Mail. See Mail, desktop configuration International characters Graffiti writing 32 onscreen keyboard 34 IP address 206, 208 IR port 9 See also Beaming information Items. See To Do List or Expense K Keyboard computer 35 onscreen 12, 34, 193 L Letters font style 77 Graffiti 25, 28 onscreen keyboard 34 Linking external file 188 with desktop software. See HotSyncList (Date Book Plus view) 95 List, in Applications Launcher 38 Locking handheld with a password 45–46, 193, 213 records. See Security Login scripts 209, 247 Looking up Address Book data to add to other records 70–71 scrolling in Address List 68 to add to e-mail addresses 156–157 Looking up. See Finding Lost handheld, contact for 111 Lost records 226 Lotus 1-2-3, for expense reports 244 cc:Mail 150 Organizer, importing data from 35 M Mail address lookup 156–157 attachments 167 BCC (blind carbon copy) 157, 158 changing setup 152 closing 153 confirm delivery 157, 160 confirm read 157, 160 creating 153–155 deleting e-mail 163 desktop configuration 150–152 draft e-mail 161 editing unsent e-mail 160 filing e-mail 162 filtering options 166–171 folders 164 HotSync options 151–152 menus 172 opening 152 overview 149–150 priority of delivery 157, 158 purging deleted e-mail 164
Index Page 269 recovering deleted 163 replying to e-mail 155 sending 160 showing dates 165 signature 157, 159–160 sorting 165 synchronizing 152 truncating 171 viewing e-mail 152 Main applications 13 Maintenance information 217 Meetings. See Date Book Memo Pad adding Address Book data to records 70–71 archive files (.mpa) 35 categorizing records 64 conduit for synchronizing 180 creating records 57, 120 deleting records 60 dragging memos into other applications 52 fonts 77 menus 121 opening 52 overview 52 private records 75 reviewing memos 121 sorting records 73, 226 See also Notes Memory amount of free 233 for beaming 231 Calculator 123 regaining 61, 224 Memos. See Memo Pad Menus 14–16, 225 Address Book 113 choosing 15 command equivalents (Graffiti writing) 15 Date Book 90, 100 Edit menu 58–59 Expense 147 Mail 172 Memo Pad 121, 134, 137menu bar 12, 14 Network Preferences 211 To Do List 119 Microsoft Excel, transferring Expense data to 143–146 Exchange 150 Outlook, connecting to 228 Modem HotSync operations via 182–186, 229–230 preferences 198 Monday, to start week 195 Month (Date Book view) 89, 91 Moving Date Book events 84 the cursor (Graffiti writing) 33 MPA (Memo Pad archive file) 35 Multi-day events. See Repeating events N Network connecting 205 connection type 206 idle timeout 206 login scripts 209 password 201 phone settings 202 preferences 199–212 primary DNS 207 secondary DNS 207 selecting service 199 TCP/IP 199 user name 200 Network HotSync operation 186 Notes attaching to records 76 See also Memo Pad Numbers decimal point and thousands separator 195 Graffiti writing 29 onscreen keyboard 12, 17, 34
Page 270 Index O 1-2-3, for expense reports 244 Onscreen keyboard 17, 34, 59 pen stroke to open 193 Opening Address Book 50 applications 13–14 Calculator 53, 123 CityTime 54 Date Book 48 Date Book Plus 49 Expense 55 Mail 152 Memo Pad 52 To Do List 51 Organizer (Lotus PIM) 35 Outbox 160, 164 Outlook, connecting to 228 Overlapping events 89 Owner preferences 213 P Palm Desktop software. See Desktop software Palm III battery door 9 battery installation 10 contrast control 7 cover 8 Passwords 44–46 changing 45 creating 44 deleting 45 for network 201 forgotten 46, 232 Pasting text 59 Payment, Expense item 140 Pen. See Stylus Personal information managers. See PIM Phone Lookup 70–71 Phone numbersselecting for Address List 112 selecting types 111 Phone settings for ISP or dial-in server 202–204 Pick lists 12 PIM (personal information manager) using HotSync Manager with 43 using with handheld 23 Pointer. See Stylus Ports. See USB, port and Serial port Power button 7 PPP 206 PRC (application file extension) 41 Preferences 20 Buttons 192 choosing 39 Digitizer 194 Formats 194 General 196 HotSync buttons 194 Modem 198 Network 199–212 Owner 213 ShortCuts 214 Primary DNS 207 Printing expense reports from Excel 143–146 records from applications 22 Prioritizing To Do List records 115, 119 Priority of delivery (e-mail) 158 Private records displaying and creating 74–75, 226 lost with forgotten password 46 See also Security Profiles 189 Punctuation marks Graffiti writing 30 onscreen keyboard 34 Purging deleted e-mail 164 records 61
Index Page 271 Q Quattro Pro, for expense reports 244 R Range of times in Day view 92, 102 Reading e-mail on handheld 152 Receipts, recording in Expense 139 Receiving data. See Beaming information Records Address Book 110 beaming 173–174 choosing categories 64 creating 57 Date Book 80 defined 57 deleting 60 displaying a category of 65 editing 58–59 Expense 138 fonts 77 hiding private 44, 74 lost 226 Memo Pad 120 notes for 76 number of 233 private 74–75 purging 61 sorting 73 To Do List 115 Recovering deleted e-mail 163 filed mail 163 Recurring events deleting 60 scheduling 85 Reminder. See Alarm Removing applications 43 Desktop software 43 Renaming categories 67 Repeating events deleting from Date Book 60 scheduling 85 Replying to e-mail 155 Rescheduling events 84Resetting handheld hard reset 220 location of reset button 9, 219 soft reset 219 Retrieving e-mail. See Filters for e-mail S Saving data 37, 57, 60 draft e-mail 161 Scheduling events 80–84 Screen backlight 7, 8 blank 224 brightness control 7 calibrating 11, 194 caring for 217 contrast control 7 touching 6 Scroll bar 13 Scroll buttons 7 Searching. See Finding Secondary DNS 207 Security 44–46 changing password 45 deleting password 45 displaying owner’s name 213 forgotten password 46 locking the handheld 45 private records 74–75 Selecting date for event 82 e-mail to be synchronized. See Filters for e-mail phone numbers in Address Book 111 text 58, 59 Sending data. See Beaming information e-mail 153–155, 160 Serial port 4, 9, 179, 182, 183, 227, 228, 229, 230 Service templates 205, 210 Service, selecting for network 199 Settings. See Preferences
Page 272 Index ShortCuts backing up 180 managing 214–215 menu commands 15 predefined 34 using 33 Showing dates in Mail list 165 Signature for e-mail 159–160 Soft reset 219 Sorting applications 38 e-mail items 165 records 73, 226 Sounds. See Alarm and System sounds Springboard expansion module 9, 24 Stand. See Cradle Standing Meetings. See Repeating events Starting applications 14 Storing e-mail 162 Stylus dragging with 11 full-screen pen stroke 192–193 pen stroke to activate a feature 192 tapping with 11 writing with 9, 25 Sunday, to start week 195 Symbols for currency 140 in Graffiti writing 31 Synchronizing data. See HotSync System conduit 180 System requirements for Desktop software 4 System sounds 197 T Tab delimited files, importing data from 35 Tapping 11, 225 Task. See To Do List TCP/IP 199, 211 TDA (To Do List archive file) 35 Technical Support 233Templates for Date Book Plus 99 for expense reports 144 Text copying 59 cutting 59 entry. See Entering data finding 68 fonts for 77 importing data from files 35 selecting all 59 Thousands separator 195 Time alarm setting 84 format 195 setting current 20 setting event 80 start and end for Date Book Day view 92, 102 Time bars in Date Book 91, 103 Time stamps 98 Tips, online 16 To Do List adding Address Book data to records 70–71 archive files (.tda) 35 categorizing records 64, 105, 119 checking off items 97, 116 completed items 118 completion date 118 conduit for synchronizing 180 creating items in Date Book Plus 97 creating records 57, 115 deleting records 60 due date 117, 118, 119 fonts 77 menus 119 notes for records 76 opening 51 overview 51 prioritizing records 115, 119 private records 75 purging records 61, 118 sorting records 73 viewing items in Date Book Plus 93, 95