Handspring Treo 270 User Guide

							Chapter 6Page 111
Changing the Date Book Plus view
In addition to displaying the calendar for a specific day, you can also display a whole week in 
graph or text format, a month, a year, or a list of your appointments, as well as the current time. 
To cycle through Day, Week, Week with Text, Month, Year, and List views:
nRepeatedly press Date Book Plus   to display the next view.
To display the current time:
1. Tap and hold the stylus on the date in the date bar to display the current time.
2. Drag the stylus below the date bar and then lift it.
Note: If you lift the stylus while it is still on the date bar, the menu bar appears.
Working in Week View
Week View shows the calendar of your events for an entire week. This view lets you quickly review 
your appointments and available time slots. In addition, the graphical display helps you spot 
overlaps and conflicts in your schedule.
Tips for using Week View
Keep the following points in mind:
nTap an event to show details for the event.
nUse the scroll buttons or rocker switch to move forward or backward a week at a time. 
nTo reschedule an event, tap and drag the event to a different time or day.
nTap a blank time on any day to move to that day and have the time selected for a new event. 
nTap any day or date that appears at the top of the Week View to move directly to that day 
without selecting an event.
Tap and hold the date Current time displays
Event details
Tap to show 
event details
Week View 
icon
Previous week
Next week
Bar indicates 
earlier event 
Bar indicates 
later event 
Tap for that day
Dot indicates 
untimed event 
						

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nThe Week View shows the time span defined by the Start Time and End Time in the Date 
Book Plus Preferences settings. If you have an event before or after this time span, a bar 
appears at the top or bottom of that days column. Use the onscreen scroll arrows   to scroll 
to the event.
Working in Week View with Text
The Week View with Text shows an entire week with a description of each scheduled event. This 
view can display one or two weeks at a time and can include To Do items that are due on the 
dates shown. 
Tips for using Week View with Text
Keep the following points in mind:
nTap a day to display that day in the Day View.
nUse the scroll buttons or rocker switch to move between weeks. You can also tap the scroll 
arrows in the upper-right corner to move forward or backward a week. 
nPress Menu  , and under Options, select Go to Week (/O). Tap a number to select a 
different week.
nTap Go to open the date selector use the scroll buttons to select a week and then hold Option 
 and press Return   to finish.
nTap the number of weeks to toggle between a one week view and a two week view.
Week View with 
Text iconBox indicates To 
Do item Dot indicates 
more events
Toggle between 
1 and 2 weeksScroll to 
more events 
						

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Working in Month View
The Month View screen shows which days have events scheduled. Dots and lines in the Month 
View indicate events, repeating events, and untimed events.
 
You can control the dots and lines that appear in the Month View. See page 118 for details.
Tips for using Month View
Keep the following points in mind:
nTap a day in the Month View to display that day in the Day View.
nUse the scroll buttons or rocker switch to move between months. You can also tap the scroll 
arrows in the upper-right corner to move forward or backward a month. 
nPress Menu  , and under Options, select Go to Month (/O) to open the date selector and 
select a different month.
Working in Year View
The Year View shows an overview of your calendar for an entire year. 
 
Previous/next month
Dots on right or left side indicate events Dashed line indicates continuous or repeating  event
Dots below date indicate untimed events
Month View 
icon
Year View buttonScroll to other days Dot indicates 
scheduled eventsBlinking dot indicates 
selected date
Description of event 
on selected date 
						

							Page 114 Application-Specific Tasks
Tips for using Year View
Keep the following points in mind:
nTap a day to display the date and events for that day in the title bar. A minus sign indicates 
only one event is scheduled on that day. A plus sign indicates multiple events are scheduled 
on that day.
nUse the scroll buttons or rocker switch to move between days. You can also tap the scroll 
arrows in the lower-right corner to move forward or backward a day. 
nTap the scroll arrows in the upper-right corner to move forward or backward a year.
nPress Menu  , and under Options select Year Preferences (/Y) to set display options.
Working in List View
The List View is a text oriented view that is integrated with To Do List. It displays a list of events 
and To Do items for the selected week(s). 
 
Tips for using List View
Keep the following points in mind:
nTap a line to select it. The start and end time display briefly in the title bar. To redisplay the 
event details, tap to the left of the description.
nTap the description of the selected line to display the event in Day View.
nUse the scroll buttons or rocker switch to select specific items on the screen. You can also 
tap the up scroll arrow in the upper-right corner to jump forward by one of the following: 1 
Day, 1 Week, 1 Month, or Pick (a specific date). Then tap the scroll arrows to move forward 
or backward a week. 
nPress Menu  , and under Options, select Go to Date (/O) to open the date selector and 
select a different date.
nPress Menu  , and under Options, select List View Preferences (/L) to set display 
options.
List View buttonScroll to 
other weeks Selected 
week’s dates 
						

							Chapter 6Page 115
Spotting event conflicts
With the ability to define specific start and end times for any event, it’s possible to schedule events 
that overlap (an event that starts before a previous event finishes).
An event conflict (time overlap) appears in the Week View as overlapping bars. The Day View 
displays overlapping brackets to the left of the conflicting times.
 
Working with floating events
Date Book Plus can include events that are a combination of a To Do item and a Date Book event. 
These events are called “floating events.” Floating events are not assigned to a specific date, but 
can still be timed or untimed, can have alarms, and can repeat. If a floating event is not completed 
by midnight, it automatically advances to the next day until you mark it complete.
You can distinguish a floating event from an integrated To Do item by the circle that appears next 
to the floating event (in place of the To Do item priority number and check box). Floating events 
appear in alphabetical order at the top of the Day View screen between any integrated To Do 
items and untimed events.
To create a floating event:
1. From the Day View, press Menu  .
2. Under Record, select New Floating Event.
3.  Enter a description of the event.
4. Tap a blank area on the screen to deselect the floating event.
To mark a floating event complete:
nTap the circle to the right or left of the event.
Tips for using floating events:
nTo prioritize floating events, enter a number followed by a space or dash as the first few 
characters of the description.
nTo convert an existing event to a floating event, select the event, tap Details, tap Float as the 
Type, and then hold Option   and press Return   to finish.
nWhen you complete a repeating floating event, it marks only the current occurrence of the 
event as complete.
Event 
conflict 
						

							Page 116 Application-Specific Tasks
nAvoid scheduling a floating event that repeats daily. These events can accumulate quickly 
unless you complete them each day.
nWhen viewing a floating event in a desktop application, the Note field will contain a series of 
characters: ##f@@@@@@ for an incomplete event and ##c@@@@@@ for a complete 
event. Do not remove or edit these characters. 
Working with To Do items
Date Book Plus can create and display To Do items. To Do items appear in priority order at the 
top of the Day View screen.
To create To Do items in Date Book Plus:
1. From the Day View, press Menu  .
2. Under Record, select New To Do (/T).
3. Enter a description of the To Do item.
4. Tap a blank area on the screen to deselect the item.
To mark a To Do item complete:
nTap the check box next to the item.
Tips for using To Do items:
nWhen you create a To Do item in Date Book Plus, the priority and category are based on the 
settings in the Create Options dialog box. See the section that begins on page 122 for details.
nIf a To Do item does not appear in Date Book Plus, confirm that the category assigned to the 
item is selected. See the section that begins on page 122 for details.
nIf you do not complete a To Do item on or before the due date, then an ! (exclamation mark) 
appears next to the item as a reminder that it is overdue.
Using the Daily Journal
You can use the Daily Journal feature to record events as they occur. Events are recorded with 
automatic time-stamping as Date Book Plus Notes so they do not clutter your schedule. The Daily 
Journal is especially useful for tracking activities such as sales calls, start and end times for 
consulting or other work, or keeping a record of how you spend your time at the office.
To create a Daily Journal entry:
1. From the Day View, press Menu  .
2. Under Record, select New Journal Entry (/J).
Date Book Plus creates an untimed event, opens a Note for this event, and inserts the current 
time. If you’ve already started a journal for the current day, Date Book Plus opens the existing 
journal and inserts a new entry.
3. Enter a description for the journal entry.
4. Hold Option   and press Return   to finish. 
						

							Chapter 6Page 117
Using templates
You can use templates to create a list of standard events. You can then select an event from this 
list and add it to your calendar. Since Date Book Plus saves all the event attributes, including 
alarms and notes, templates can really save you time when entering reminder notices or events 
that recur on different days and times. 
To create a template:
1. Select the event you want to save as a template.
2. Press Menu  .
3. Under Record, select tap Create Template (/V).
4. Hold Option   and press Return   to finish.
To schedule a template event:
1. Select the date on which you want to schedule the event.
2. From the Day View, tap the time line that corresponds to the beginning of the event.
3. Tap New and select Template from the list.
 
4. Select the event from the Appointment Templates list.
5. Hold Option   and press Return   to finish. 
Tap to create an event 
from a template 
						

							Page 118 Application-Specific Tasks
Date Book Plus menus
Date Book Plus menus are shown here for your reference, and Date Book Plus features that are 
not explained elsewhere in this guide are described here.
See page 33 for information about choosing menu commands.
Record menu
 
 
Options menu
 
New To Do Creates a new To Do item and adds it to your Date Book Plus and To Do 
List database.
Duplicate ItemCreates a copy of the selected event and opens the Details dialog box for 
the new event.
List View
Day View
Week View
Week View with Text
Month ViewList View Day View
Year View 
						

							Chapter 6Page 119
 
Preferences
(Day View)
nStart/End Time. Defines the start and end times for Date Book Plus 
screens. If the time slots you select do not fit on one screen, you can 
tap the scroll arrows   to scroll up and down.
nEvent Duration. Defines the default duration for new events. 
nWeek Start. Defines the first day of the week. This setting overrides the 
System Preferences setting for all Date Book Plus views.
nInitial View. Defines the view that appears when you start Date Book 
Plus.
nButton Views. Defines which views display when you repeatedly press 
the Date Book Plus button. By default, all views appear.
nDisplay Options. Opens the Display Options dialog box where you can 
define the following options: 
						

							Page 120 Application-Specific Tasks
Display Options
nShow Time Bars. Activates the time bars that appear in the Day View. 
The time bars show the duration of an event and illustrate event 
conflicts
nCompress Day View. Controls how times appear in the Day View. When 
Compress Day View is off, all time slots display. When it is on, start and 
end times display for each event, but blank time slots toward the 
bottom of the screen disappear to minimize scrolling. 
nShow PM Label. Displays a “p” after PM times.
n  Show End Times. Displays all time bars and time slots for end times of 
an event.
n  Scroll Before Day Move. Determines whether the front panel scroll 
buttons will scroll up and down within the current day before scrolling 
to the previous or next day.
n  Auto-scroll Time. Displays events based on the time of day when the 
Day View contains more than one screen of information. 
n  Float Advance at Midnight. Advances floating events to the next day at 
midnight of the current day.
nShow Completed Floating Events. Displays completed floating events.