Epson WorkForce 840 User Manual

							Checking Ink Levels31
Checking Ink Levels
You can check the ink levels anytime right on the LCD screen. To check the ink 
levels with your Windows or Macintosh software, see the instructions in your 
online User’s Guide.
Note:
Printing stops when an ink cartridge is expended. If a color cartridge is expended, you 
may be able to continue printing temporarily with black ink; see the online User’s Guide 
for more information. If the black cartridge is expended, you must replace it to continue 
printing.
1. Press   if necessary and select Setup.
2. Select Ink Levels. 
The ink cartridge status is displayed. See page 32 
to replace a cartridge if necessary.
3. Press OK to exit.
In Windows, a window may appear on your computer 
screen if you try to print when ink is low. This 
window can optionally display ink offers and other updates from Epson.
Note:
To disable checking for ink offers or updates from Epson, see the instructions in your 
online User’s Guide.
Purchasing Epson Ink Cartridges
You can purchase genuine Epson ink and paper at Epson Supplies Central at 
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can 
also purchase supplies from an Epson authorized reseller. To find the nearest one, 
call 800-GO-EPSON (800-463-7766).
 
						

							32Replacing Ink Cartridges
Use the following list when you order or purchase new ink cartridges:
Note:
We recommend that you use genuine Epson cartridges and do not refill them. The use 
of other products may affect your print quality and could result in product damage.
Yields vary considerably based on images printed, print settings, paper type, frequency 
of use, and temperature. For print quality, a small amount of ink remains in the cartridge 
after the “replace cartridge” indicator comes on. The product ships with full cartridges 
and part of the ink from the first cartridges is used for priming the product.
For best printing results, use up a cartridge within six months of opening the package 
and before the expiration date on the cartridge box.
Store ink cartridges in a cool, dark place. If cartridges have been exposed to cold 
temperatures, allow them to warm up to room temperature for at least 3 hours before 
using them.
Replacing Ink Cartridges
Make sure you have a new ink cartridge before you begin.
Caution:
Do not open ink cartridge packages until you are ready to install the ink. Cartridges are 
vacuum packed to maintain reliability.
Leave the expended cartridge installed until you have obtained a replacement, or the 
ink remaining in the print head nozzles may dry out.
1. Turn on the product.
2. If an ink cartridge is low or expended, you see a 
message on the LCD screen indicating which 
color to replace. Press OK.
Ink colorHigh-capacityExtra High-capacity
Black 126 127
Cyan 126 127
Magenta 126 127
Yellow 126 127
 
						

							Replacing Ink Cartridges33
If you’re replacing a cartridge before you see a message on the LCD screen, 
press Setup, select Maintenance, then select Ink Cartridge Replacement.
3. Raise the scanner.
4. Open the cartridge cover. Then squeeze the tab on the cartridge and lift it up. 
Dispose of it carefully. Do not take the used cartridge apart or try to refill it.
Warning: 
If ink gets on your hands, wash them thoroughly with soap and water. If ink gets 
into your eyes, flush them immediately with water. Keep ink cartridges out of the 
reach of children and don’t drink the ink.
5. Before you open the new cartridge package, shake 
it gently four or five times. Then remove it from 
the package.
6. Remove the yellow tape from the bottom of the 
ink cartridge.
Caution: 
Do not remove any other labels or seals, or ink will 
leak. Do not touch the green chip on the front of the 
cartridge. This can damage the ink cartridge.
 
						

							34Replacing Ink Cartridges
7. Insert the new ink cartridge into the holder and push it down until it clicks 
into place. 
Once you replace all the cartridges that need replacing, close the cartridge 
cover and push it down until it clicks into place.
8. Lower the scanner to begin charging the ink. This takes a few minutes.
When you see a completion message on the LCD screen, ink charging is 
finished.
Caution:
Never turn off the product while ink is charging or you’ll waste ink. If you see an ink 
replacement message on the LCD screen, press OK and press down all the cartridges 
securely. Then press OK again. If you remove a low or expended ink cartridge, you 
cannot reinstall and use the cartridge.
 
						

							Network Setup35
Network Setup
Make sure you follow the instructions on the Start Here sheet to set up your 
product, choose your connection, and install the software. The on-screen 
instructions during the installation process help you set up your network 
connection. 
Follow the instructions in this chapter only if you need additional help:
■For wireless network setup, see below.
■For wired network (Ethernet®) setup, see page 43.
Wireless Network Setup
You must install the software on every computer from which you want to print. 
For the first installation, we recommend using a USB cable (not included) to 
simplify wireless setup. After the printer is connected to the network, you will be 
prompted to remove the cable.
If you’re using Mac OS X 10.6 or don’t have a USB cable, you’ll need to use the 
printer’s control panel to select wireless settings instead.
Note:
If you have trouble setting up your product, see “Network Problems” on page 47.
■If this is the first time that you’re installing the product, see “Installing for the 
First Time” on page 36.
■If your product is already on your wireless network and you need to set up 
additional computers to print to the product, see “Setting Up Additional 
Computers” on page 41.
 
						

							36Wireless Network Setup
Installing for the First Time
Before you begin, make sure that you have the following information ready and 
write it in the space provided below:
■Network name (SSID): _________________________________________
■Network password: ____________________________________________
Note:
If your network password contains uppercase (ABC) or lowercase (abc) letters, be sure 
to note them correctly. If you don’t know your network name (SSID) or network 
password, contact the person who set up your wireless network.
1. Make sure your product is turned on.
2. Insert the product software CD.
3.Windows 7 and Windows Vista®: If you see the AutoPlay window, click Run 
Setup.exe. When you see the User Account Control screen, click Yes or 
Continue.
Windows XP: When you see the Software Installation screen, continue with 
step 4.
Mac OS X: Double-click the Epson icon.
4. When you see this screen, click Install.
WindowsMac OS X
 
						

							Wireless Network Setup37
5. When you see this screen, select Wireless connection and click Next.
6. When you see this screen, select Set up printer for the first time, then click 
Next.
7.Mac OS X 10.6: At the next screen, click Next. Then skip to “Setting Up 
With the Touch Screen” on page 39.
 
						

							38Wireless Network Setup
8. When you see this screen, select a wireless network setup method, then click 
Next.
If you selected Using Temporary USB cable connection, do not connect 
the USB cable yet. (The cable is not included.)
9. At the next screen, click Next.
10. Do one of the following:
■If you selected Using Temporary USB cable connection, continue 
following the instructions on the screen.
■If you selected Using printer buttons, continue with “Setting Up With 
the Touch Screen” on page 39.
Note: 
If you see a firewall alert message, click Unblock or Allow to let EpsonNet Setup 
continue. Do not select Ask Me Later, Keep Blocking, or Block.
After completing network setup, see page 41 if you want to print from additional 
computers.
Click for more 
information on setup methods
 
						

							Wireless Network Setup39
Setting Up With the Touch Screen
If you are using Mac OS X 10.6, or you don’t have a USB cable to set up the 
product on your wireless network, follow these steps to set it up using the 
product’s touch screen:
1. Follow the instructions on the screen to start the product’s wireless Setup 
Wizard.
2. When you see this screen, use the product’s touch screen to select the name of 
your wireless network, then press OK. When you’re finished, click Next.
If your network name isn’t listed, try the following:
■Make sure that your wireless router or access point is turned on and 
working correctly. Press y to return to the previous screen, select Setup 
Wizard, then repeat step 2.
■If you still can’t find the network name in the list, your router or access 
point is not broadcasting its network name. Press y, then see “Entering 
Your SSID Manually” on page 41.
 
						

							40Wireless Network Setup
3. When you see this screen, do one of the following:
■If your wireless network has security enabled, use the product’s touch 
screen to enter your network password. Follow the instructions on the 
screen. If your password has uppercase (ABC) or lowercase (abc) letters, 
be sure to enter them correctly. Then click Next and go to step 4.
■If your wireless network doesn’t have security enabled, click Next and 
continue with step 4.
Note: 
If you’re having trouble entering your network password, click Watch video 
overview to watch a short video tutorial on how to enter your network password. 
4. Follow the on-screen instructions to finish selecting network settings.
Note: 
If you see a firewall alert message, click Unblock or Allow to let EpsonNet Setup 
continue. Do not select Ask Me Later, Keep Blocking, or Block.
If you see a network setup failed message, the network password may have 
been entered incorrectly. If your password has uppercase or lowercase letters, 
or numbers, be sure to enter them correctly.
Note: 
If the product still doesn’t connect to your wireless network, see “Network setup 
failed” on page 48.
When installation is complete, remove the CD and restart your computer.