Dell Axim X5 Pocket Pc Users Guide

							www.dell.com | support.dell.com
Scheduling and Communicating71
Connecting Directly to an E-Mail Server
In addition to synchronizing e-mail messages with your computer, you can 
send and receive e-mail messages by connecting to an e-mail server using a 
modem or network card connected to your device. You need to set up a 
remote connection to a network or an ISP, and a connection to your e-mail 
server. For more information, see Getting Connected on page 105.
When you connect to the e-mail server:
• New messages are downloaded to the device Inbox folder.
• Messages in the device Outbox folder are sent.
• Messages that have been deleted on the e-mail server are removed 
from the device Inbox folder.
Messages that you receive directly from an e-mail server are linked to your 
e-mail server rather than to your computer. When you delete a message on 
your device, it is also deleted from the e-mail server the next time you 
connect depending on the settings you selected in ActiveSync.
When you are working online, you read and respond to messages while 
connected to the e-mail server. Messages are sent as soon as you tap Send, 
which saves space on your device.
After you have downloaded new message headers or partial messages, you 
can disconnect from the e-mail server and then decide which messages to 
download completely. The next time you connect, Inbox downloads the 
messages you have marked for retrieval and sends the messages you have 
composed.
Using the Message List
Messages you receive are displayed in the message list. By default, the 
most recently received messages are displayed first in the list.
When you receive a message, tap to open it. Unread messages are 
displayed in bold. 
						

							www.dell.com | support.dell.com
72Scheduling and Communicating
When you connect to your e-mail server or synchronize with your 
computer, you receive by default:
• Messages from the last 5 days
• The first 100 lines of each new message
• File attachments of less than 100 KB in size
delete icon
forward iconprevious/next message 
						

							www.dell.com | support.dell.com
Scheduling and Communicating73
The original messages remain on the e-mail server or your computer. You 
can mark the messages that you want to retrieve in full during your next 
synchronization or e-mail server connection. In the message list, tap and 
hold the message that you want to retrieve. On the pop-up menu, tap 
Mark for Download. The icons in the Inbox message list indicate message 
status.
You specify your downloading preferences when you set up the service or 
select your synchronization options. You can change the settings at any 
time:
• Change options for Inbox synchronization using ActiveSync options. 
For more information, see ActiveSync Help on your computer.
• Change options for direct e-mail server connections in Inbox on your 
device. Tap To o l s and tap Options. On the Service tab, tap the 
service that you want to change. Tap and hold the service and select 
Delete to remove a service.
Composing Messages
To compose a message:
1Ta p  t h e  Start button and tap Inbox.
2Ta p  New.  
						

							www.dell.com | support.dell.com
74Scheduling and Communicating
3In the To field, enter an e-mail of one or more recipients, separating 
them with a semicolon. Or tap the Contacts icon to select names 
from the contact list.
 NOTE: All e-mail addresses entered in the e-mail fields in Contacts 
appear in the Address Book.
4
Compose your message. To enter preset or frequently used messages, 
tap My Text and select a message.
Contacts icon
record icon 
						

							www.dell.com | support.dell.com
Scheduling and Communicating75
5Ta p  Send when you have finished the message. 
If you are working offline, the message is moved to the Outbox folder 
and sent the next time you connect.
Managing E-Mail Messages and Folders
By default, messages are displayed in one of five folders for each service 
you have created: Inbox, Deleted Items, Drafts, Outbox, or Sent Items. 
The Deleted Items folder contains messages that have been deleted on 
the device. The behavior of the Deleted Items and Sent Items folders 
depends on the options you have selected.To change the options, tap 
To o l s in the message list and tap Options. On the Message tab, select 
your options.
To create a new folder, tap To o l s, and tap Manage Folders. To move a 
message to another folder, tap and hold the message in the message list 
and tap Move to on the pop-up menu.
Folder Behavior With a Direct Connection to an E-Mail Server
The behavior of the folders you create depends on whether you use 
ActiveSync, POP3, or IMAP4. 
•If you use ActiveSync, e-mail messages in the Inbox folder in Outlook 
are automatically synchronized with your device. You can select to 
synchronize additional folders by designating them for ActiveSync. 
The folders you create and the messages you move are then mirrored 
on the server. For example, if you move messages from the Inbox 
folder to a folder named Fami ly, and you have designated Famil y for 
synchronization, the server creates a copy of the Fa m i l y folder and 
copies the messages into that folder. You can then read the messages 
while away from your computer. 
						

							www.dell.com | support.dell.com
76Scheduling and Communicating
•If you use POP3 and you move e-mail messages to a folder you created, 
the link is broken between the messages on the device and their 
copies on the e-mail server. The next time you connect, the e-mail 
server detects that the messages are missing from the device Inbox 
and deletes them from the server. This prevents you from having 
duplicate copies of a message. However, you no longer have access to 
messages that you move to folders created from anywhere except the 
device. 
•If you use IMAP4, the folders you create and the e-mail messages you 
move are mirrored on the server. Therefore, messages are available to 
you any time you connect to your e-mail server, whether it is from 
your device or computer. This synchronization of folders occurs 
whenever you connect to the server, create new folders, or 
rename/delete folders when connected. 
Notifications
You can set your device to remind you when you have something to do. 
For example, if you have set up an appointment in Calendar, a task with a 
due date in Tasks, or an alarm in Clock, you are notified in one of the 
following ways:
• A message box appears on the screen.
• A sound, which you can specify, is played.
• A light flashes on your device. 
To configure the reminders and sounds for your device:
1Ta p  t h e  Start button and tap Settings. 
2On the Pe r s o n a l tab, tap Sounds & Notifications. 
•Vo l u m e tab — Adjust the volume and enable sounds.
•Notifications tab — Set notifications for specific events. 
						

							7
SECTION 7
Adding and 
Removing Programs
Adding Programs Using Microsoft® ActiveSync®
Downloading Programs From the Internet
Adding a Program to the Start Menu
Removing Programs 
						

							www.dell.com | support.dell.com
78Adding and Removing Programs
Programs that were already installed when you received your device are 
stored in ROM. You cannot remove these programs, and you never 
accidentally lose ROM contents. ROM programs can be updated using 
installation programs with the *.xip extension. You can save data to either 
ROM or RAM. 
You can install any program created for your device as long as your device 
has sufficient memory. The most popular place to find software for your 
device is on the Microsoft Pocket PC website: 
www.microsoft.com/mobile/pocketpc.
Adding Programs Using Microsoft® 
ActiveSync
®
You need to install the appropriate software for your device on your 
computer before installing software on your device. See Using Microsoft® 
ActiveSync® on page 57 for more information.
1Determine your device and processor type so that you know which 
version of the software to install:
aTa p  t h e  Start button and tap Settings. 
bOn the System tab, tap About. 
cFrom the Ve r s i o n tab, record the processor information. 
2Download the software to your computer (or insert the CD or floppy 
disk that contains the software into your computer). You may see a 
single *.xip, *.exe, or *.zip file, a Setup.exe file, or several versions of 
files for different device types and processors. Ensure that you select 
the program designed for the Pocket PC and your device processor 
type.
3Read any installation instructions, readme files, or documentation 
that comes with the program. Many programs provide special 
installation instructions.
4Connect your device to your computer. 
						

							www.dell.com | support.dell.com
Adding and Removing Programs79
5Double-click the *.exe file.
If the file is an installer file, the installation wizard begins. Follow the 
directions on the screen. Once the software has been installed on 
your computer, the installer automatically transfers the software to 
your device. 
If the file is not an installer file, you receive an error message stating 
that the program is valid but that it is designed for a different type of 
computer. You need to move this file to your device. If you cannot 
find any installation instructions for the program in the readme file 
or documentation, use ActiveSync Explore to copy the program file 
to the Program Files folder on your device. For more information on 
copying files using ActiveSync, see ActiveSync Help on your 
computer. 
To open a program after the installation is complete, tap the Start button, 
tap Programs, and then tap the program icon.
Downloading Programs From the 
Internet
1Determine your device and processor type so that you know which 
version of the software to install:
aTa p  t h e  Start button and tap Settings. 
bOn the System tab, tap About. 
cFrom the Ve r s i o n tab, record the processor information. 
2Using Pocket Internet Explorer, download the program to your 
device. You may see a single *.xip, *.exe or *.zip file, a Setup.exe file, 
or several versions of files for different device types and processors. 
Ensure that you select the program designed for the Pocket PC and 
your device processor type.
3Read any installation instructions, readme files, or documentation 
that comes with the program. Many programs provide special 
installation instructions. 
						

							www.dell.com | support.dell.com
80Adding and Removing Programs
4Tap the file, such as a *.xip or *.exe file. 
The installation wizard begins. Follow the directions on the screen.
Adding a Program to the Start Menu
1Ta p  t h e  Start button and tap Settings.
2Ta p  Menus, tap the Start Menu tab, and then tap the check box for 
the program.
If the program is not listed, you can either use File Explorer on the 
device to move the program to the Start Menu folder, or use 
ActiveSync on the computer to create a shortcut to the program and 
place the shortcut in the Start Menu folder.
Using File Explorer on the Device
1Ta p  t h e  Start button, tap Programs, and tap File Explorer.
2Locate the program. Tap the folder list (labeled My Documents by 
default) and then tap My Device to see a list of all folders on the 
device. 
3Tap and hold the program name and tap Cut on the pop-up menu. 
4Open the Start Menu folder located in the Windows® folder.
5Tap and hold a blank area of the window, and tap Pa s t e on the pop-
up menu. 
The program now appears on the Start menu. For more information on 
using File Explorer, see Finding and Organizing Information on page 36.
Using ActiveSync on the Computer
Use Explorer in ActiveSync to explore your device files and locate the 
program. Right-click the program and click Create Shortcut. Move the 
shortcut to the Start Menu folder in the Windows folder. The shortcut 
now appears on the Start menu. For more information, see ActiveSync 
Help on your computer.