DELL 3330dn User Manual

							Software overview
Use the Software and Documentation CD that came with your printer to install a combination of software applications,
depending on your operating system.
Note: If you purchased your printer and computer separately, you must use the Software and Documentation CD to
install these software applications.
Note: These software applications are not available with Macintosh
®.
Status Monitor Center
Note: For the local Status Monitor Center to work properly, bidirectional communication support must be in place
so the printer and computer can communicate. The Status Monitor Center only works when the printer is connected
to a computer locally through a USB cable.
Use the Status Monitor Center to manage multiple Status Monitors.
Double-click a printer name to open its Status Monitor, or select Run to open a Status Monitor for a particular
printer.
Select Update to change the appearance of the list of printers.
Driver Profiler
Use the Driver Profiler to create driver profiles that contain custom driver settings. A driver profile can contain a group
of saved printer driver settings and other data for such things as:
Print orientation and N-Up (document settings)
Installation status of an output tray (printer options)
User-defined paper sizes (custom papers)
Simple text and watermarks
Overlay references
Font references
Form associations
Dell Printer Alert Utility
Note: This application is not available with Windows 2000.
The Dell Printer Alert Utility informs you when there are errors requiring your intervention on your printer. When
there is an error, a bubble appears telling you what the error is, and points you to the appropriate recovery information.
Note: For the Dell Printer Alert Utility to work properly, bidirectional communication support must be in place so the
printer and computer can communicate. An exception is added to the Windows Firewall to allow this communication.
If you opted to install the Dell Printer Alert Utility with your printer software, the utility automatically launches when
the software installation is completed. The utility is active if you see 
 in the System Tray.
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							To disable the Dell Printer Alert Utility:
1From the System Tray, right click the  icon.
2Select Exit.
To re-enable the Dell Printer Alert Utility:
1In Windows Vista or later:
aClick  Programs.
bClick Dell Printers.
cClick Dell 3330dn Laser Printer.
In Windows XP:
Click Start  Programs or All Programs  Dell Printers  Dell 3330dn Laser Printer.
2Click Printer Alert Utility.
Installing the optional XPS driver
The XML Paper Specification (XPS) driver is an optional printer driver designed to make use of the advanced XPS
color and graphics features that are only available for users of Windows Vista and later Windows operating systems.
In order to use XPS features, you must install the XPS driver as an additional driver after you install your printer.
Note: Before installing the XPS driver, install the printer on your computer.
To install the driver:
1Click  Control Panel.
2Under Hardware and Sound, click Printer, and then click Add a Printer.
3From the Add Printer dialog box, choose one of the following:
If you are using a USB connection, make sure the USB cable is connected to the computer and printer, and
then do the following:
aClick Add a local printer.
bFrom the Use an existing port: drop-down menu, select Virtual printer port for USB, and then click
Next.
4Click Have disk.
The Install From Disk dialog box opens.
5Click Browse, and then navigate to the XPS driver files on your computer:
aClick Computer, and then double-click (C:).
bDouble-click Drivers, and then double-click PRINTER.
cDouble-click the folder that has your printer model number, and then double-click Drivers.
dDouble-click xps, and then click Open.
eFrom the Install From Disk dialog box, click OK.
6Click Next on the following two dialog boxes.
For more information on the XPS driver, see the XPS readme file on the Software and Documentation CD. The file is
located in the xps folder with the setupxps batch file (D:\Drivers\xps\readme).
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							Dell Toner Management System
Printing Status Window
Note: For the Printing Status Window to work properly, bidirectional communication support must be in place so
the printer and computer can communicate. An exception is added to the Windows
® Firewall to allow this
communication.
The Printing Status window displays the status of the printer (Printer Ready, Printer Offline, and Error-Check Printer)
and the name of the job when you send a job to print.
The Printing Status window also displays the level of toner so you can:
Monitor the toner level for your printer.
Click Order Supplies to order replacement toner cartridges.
Dell Printer Supplies Reorder Application
The Order Supplies dialog box can be launched from the Printing Status window, the Programs window, or the
desktop icon.
You can order toner by phone or from the Web.
If ordering online, launch the Dell Printer Supplies Reorder Application:
1In Windows Vista or later:
aClick  Programs.
bClick Dell Printers.
cClick Dell 3330dn Laser Printer.
In Windows XP and 2000:
Click Start  Programs or All Programs  Dell Printers  Dell 3330dn Laser Printer.
2Click Dell Printer Supplies Reorder Application.
The Order Supplies dialog box opens.
3If Multiple Printers Found launches, select the printer you are ordering the supplies for.
4Follow the instructions on the screen.
If ordering from the Web, click the link under the Order Online heading.
If ordering by phone, call the number that appears under the Order by Phone heading.
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							Printing
This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialty
media can affect how reliably documents print. For more information, see “Avoiding jams” on page 63 and “Storing
paper” on page 47.
Printing a document
1Load paper into a tray or feeder.
2From the Paper menu, set the Paper Type and Paper Size based on the paper that is loaded.
3Do one of the following:
For Windows users
aWith a document open, click File  Print.
bClick Properties, Preferences, Options, or Setup.
cFrom the Form Source list box, select the source containing the paper you loaded.
dFrom the Form Type list box, select the paper type.
eFrom the Form Size list box, select the paper size.
fClick OK, and then click Print.
For Macintosh users
In Mac OS X:
aCustomize the settings as needed in the Page Setup dialog.
1With a document open, choose File > Page Setup.
2From the Paper Size pop-up menu, choose a paper size or create a custom size to match the loaded paper.
3Click OK.
bCustomize the settings as needed in the Print dialog:
1With a document open, click File > Print.
If necessary, click the disclosure triangle to see more options.
2From the print options or Copies & Pages pop-up menu, choose Printer Features.
3From the Feature Sets pop-up menu, choose Paper.
4From the Paper type pop-up menu, choose a paper type.
5Click Print.
In Mac OS 9:
aCustomize the settings as needed in the Page Setup dialog:
1With a document open, choose File > Page Setup.
2From the Paper pop-up menu, choose a paper size or create a custom size to match the loaded paper.
3Click OK.
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							bCustomize the settings as needed in the Print dialog:
1With a document open, choose File > Print.
2Select a Paper Source option, and then choose the tray loaded with the appropriate paper.
3Click Print.
Printing on specialty media
Tips on using letterhead
Page orientation is important when printing on letterhead. Use the following table to determine which direction to
load the letterhead:
Source or processPrint sidePaper orientation
Standard 250-sheet
tray
Optional tray
Printed letterhead
design is placed
facedown.The top edge of the sheet with the logo is placed at the front of the
tray.
Duplex (two-sided)
printing from traysPrinted letterhead
design is placed faceup.The top edge of the sheet with the logo is placed at the back of the
tray.
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for
laser printers.
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							Source or processPrint sidePaper orientation
Multipurpose feeder
Simplex (one-sided)
printingPreprinted letterhead
design is placed faceup.The top edge of the sheet with the logo should enter the
multipurpose feeder first.
Multipurpose feeder
(duplex printing)Preprinted letterhead
design is placed
facedown.The top edge of the sheet with the logo should enter the
multipurpose feeder last.
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for
laser printers.
Tips on using transparencies
Print samples on the transparencies being considered for use before buying large quantities.
When printing on transparencies:
Feed transparencies from the standard 250-sheet tray or the multipurpose feeder.
Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure
transparencies are able to withstand temperatures up to 175°C (350°F) without melting, discoloring, offsetting,
or releasing hazardous emissions.
Note: Transparencies can be printed at a temperature up to 180°C (356°F) if Transparency Weight is set to Heavy
and Transparency Texture is set to Rough. Select these settings using the Embedded Web Server, or from the
printer control panel Paper menu.
To prevent print quality problems, avoid getting fingerprints on the transparencies.
Before loading transparencies, fan the stack to prevent sheets from sticking together.
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							Tips on using envelopes
Print samples on the envelopes being considered for use before buying large quantities.
When printing on envelopes:
Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the
envelopes can withstand temperatures up to 210°C (410°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.
Note: Envelopes can be printed at a temperature up to 220°C (428°F) if Envelope Weight is set to Heavy and
Envelope Texture is set to Rough. Select these settings using the Embedded Web Server, or from the printer
control panel Paper menu.
For the best performance, use envelopes made from 90 g/m2 (24 lb bond) paper. Use up to 105 g/m2 (28 lb bond)
weight for envelopes as long as the cotton content is 25% or less. All-cotton envelopes must not exceed
90 g/m
2 (24 lb bond) weight.
Use only new envelopes.
To optimize performance and minimize jams, do not use envelopes that:
–Have excessive curl or twist
–Are stuck together or damaged in any way
–Have windows, holes, perforations, cutouts, or embossing
–Have metal clasps, string ties, or folding bars
–Have an interlocking design
–Have postage stamps attached
–Have any exposed adhesive when the flap is in the sealed or closed position
–Have bent corners
–Have rough, cockle, or laid finishes
Adjust the width guides to fit the width of the envelopes.
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.
Tips on using labels
Print samples on the labels being considered for use before buying large quantities.
Note: Single-sided paper labels designed for laser printers are supported for occasional use. It is recommended to
print 20 or fewer pages of paper labels a month. Vinyl, pharmacy, and dual-sided labels are not supported.
When printing on labels:
Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:
–The labels can withstand temperatures up to 210°C (410°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
Note: Labels can be printed at a higher fusing temperature up to 220°C (428°F) if Label Weight is set to
Heavy. Select this setting using the Embedded Web Server, or from the printer control panel Paper menu.
–Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure
without delaminating, oozing around the edges, or releasing hazardous fumes.
Do not use labels with slick backing material.
Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.
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							Do not use labels with exposed adhesive.
Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-cuts of the label.
Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.
If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge,
and use a non-oozing adhesive.
Portrait orientation works best, especially when printing bar codes.
Tips on using card stock
C a r d  s t o c k  i s  h e a v y ,  s i n g l e - p l y  s p e c i a l t y  m e d i a .  M a n y  o f  i t s  v a r i a b l e  c h a r a c t e r i s t i c s ,  s u c h  a s  m o i s t u r e  c o n t e n t ,  t h i c k n e s s ,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.
When printing on card stock:
Make sure the Paper Type is Card Stock.
Select the appropriate Paper Texture setting.
Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or
other paper handling problems.
Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 210°C (410°F)
without releasing hazardous emissions.
Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semi-liquid and volatile components into the printer.
Use grain short card stock when possible.
Printing confidential and other held jobs
Holding jobs in the printer
When sending a job to the printer, you can specify that you want the printer to hold the job in memory until you
start the job from the printer control panel. All print jobs that can be initiated by the user at the printer are called
held jobs.
Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to
process additional held jobs.
Job typeDescription
ConfidentialWhen you send a Confidential print job to the printer, you must create a PIN from
the computer. The PIN must be four digits using the numbers 0–9. The job is held
in printer memory until you enter the PIN from the printer control panel and
choose to print or delete the job.
VerifyWhen you send a Verify print job, the printer prints one copy and holds the
remaining copies in printer memory. Verify lets you examine the first copy to see
if it is satisfactory before printing the remaining copies. Once all copies are
printed, the job is automatically deleted from printer memory.
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							Job typeDescription
ReserveWhen you send a Reserve print job, the printer does not print the job immediately.
It stores the job in memory so you can print the job later. The job is held in memory
until you delete it from the Held Jobs menu.
RepeatWhen you send a Repeat print job, the printer prints all requested copies of the
job and stores the job in memory so you can print additional copies later. You
can print additional copies as long as the job remains stored in memory.
Other types of held jobs include:
Forms from a kiosk
Bookmarks
Jobs not printed, which are called parked jobs
Printing confidential and other held jobs
Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve jobs
continue to be held in the printer until you choose to delete them.
For Windows Users
1With a document open, click File  Print.
2Click Properties, Preferences, Options, or Setup.
3Click Other Options, and then click Print and Hold.
4Select your job type (Confidential, Reserve, Repeat, Verify, profiles, forms from a kiosk, bookmarks, or a parked
job), and then assign a user name. For a confidential job, also enter a four-digit PIN.
5Click OK or Print, and then go to the printer to release the job.
6From the printer control panel, press the down arrow button until Held jobs appears, and then press .
7Press the down arrow button until  appears next to your user name, and then press .
8Press the down arrow button until  appears next to the job type or job name, and then press .
If you selected a job name, proceed to step 11 on page 59.
9After selecting your job type, use the keypad to enter your PIN.
If you enter an invalid PIN, the Invalid PIN screen appears.
To re-enter the PIN, make sure Try again appears, and then press .
To cancel the PIN, press the down arrow button until Cancel appears, and then press .
10Press the down arrow button until  appears next to the job you want to print, and then press .
11Press the down arrow button until  appears next to the number of copies you want to print, and then press
.
Note: Use the keypad to enter a number if necessary.
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							For Macintosh users
1With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2From the print options pop-up menu, choose Job Routing.
3Choose your job type (Confidential, Reserve, Repeat, Verify, profiles, forms from a kiosk, bookmarks, or a parked
job), and then assign a user name. For a confidential job, also enter a four-digit PIN.
4Click Print, and then go to the printer to release the job.
5From the printer control panel, press the down arrow button untilHeld jobs appears, and then press .
6Press the down arrow button until  appears next to your user name, and then press .
7Press the down arrow button until  appears next to your job, and then press .
8For confidential jobs, use the numeric keypad to enter your PIN.
If you enter an invalid PIN, the Invalid PIN screen appears.
To re-enter the PIN, make sure Try again appears, and then press .
To cancel the PIN, press the down arrow button until Cancel appears, and then press .
9Press the down arrow button until  appears next to the job you want to print, and then press .
Printing information pages
See “Printing a menu settings page” on page 30 and “Printing a network setup page” on page 30 for more information
on printing these pages.
Printing a font sample list
To print samples of the fonts currently available for your printer:
1Make sure the printer is on and Ready appears.
2From the printer control panel, press .
3Press the down arrow button until Reports appears, and then press .
4Press the down arrow button until Print Fonts appears, and then press .
5Press the down arrow button until  appears next to PCL Fonts or PostScript Fonts, and then press
.
After the font sample list prints, Ready appears.
Printing a directory list
A directory list shows the resources stored in flash memory.
1Make sure the printer is on and Ready appears.
2From the printer control panel, press .
Printing
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