Dell 1320 C Manual

							   
E - Mail Alert Setup Page  
   
Purpose:  
   
To verify the current settings of SMTP/POP (Simple Mail Transfer Protocol/Post Office Protocol) used for the e - mail feature and E - Mail Alerts feature. In this 
page, you can only verify the settings of items. If you want to change the settings, go to the pages in the  Print Server Settings  tab.  
   
Values:  
 
Print Server Settings  
   
The  Print Server Settings  tab includes  Basic Information ,  Port Settings ,  TCP/IP ,  E - Mail Alert , and  SNMP  pages.  
   
Basic Information  
   
Purpose:  
   
To configure the printers basic information.  
   
Values:  
  IP Filter   Access List   Displays the list of IP addresses that are permitted or denied access to the printer.  
E - Mail Server 
Settings   Port Status   Displays the port status.  
Primary SMTP Gateway   Displays the primary SMTP (Simple Mail Transfer Protocol) gateway.  
SMTP Port Number   Displays the SMTP port number.  
E - Mail Send Authentication   Displays the authentication method for outgoing e - mail.  
POP3 Server Address   Displays the POP3 (Post Office Protocol 3) server address.  
POP3 Port Number   Displays the POP3 port number.  
Reply Address   Displays the IP address of servers connected with SMTP protocol when data is 
incoming.  
SMTP Server Connection   Displays the status of the SMTP server connection.  
E - Mail Alert Settings   E - Mail List 1   Displays the acceptable e - mail addresses for the E - Mail Alert feature specified in E -
mail List 1.  
Select Alerts for List 
1   Supplies Alerts   Displays the status, and whether to receive an E - Mail Alert for consumables.  
Paper Handling 
Alerts   Displays the status, and whether to receive an E - Mail Alert for paper handling.  
Service Call   Displays the status, and whether to receive an E - Mail Alert for Service Calls.  
E - Mail List 2   Displays the acceptable e - mail addresses for the E - Mail Alert feature specified in E -
mail List 2.  
Select Alerts for List 
2   Supplies Alerts   Displays the status, and whether to receive an E - Mail Alert for consumables.  
Paper Handling 
Alerts   Displays the status, and whether to receive an E - Mail Alert for paper handling.  
Service Call   Displays the status, and whether to receive an E - Mail Alert for Service Calls.  
System 
Settings   Printer Name   Specifies the name of the printer up to 31 alphanumeric characters.  
Location   Specifies the location of the printer up to 63 alphanumeric characters.  
Contact Person   Specifies the contact name, number, and other information of the printer administrator and service center up to 
63 alphanumeric characters.    
						

							   
Port Settings  
   
Purpose:  
   
To specify whether to enable or disable printing ports and management protocol features.  
   
Values:  
 
   
TCP/IP  
   
Purpose:  
   
To configure the IP address, subnet mask, and gateway address of the printer.   
   
Values:  
  Administrator E - Mail 
Address   Specifies the contact address of the printer administrator and service center up to 63 alphanumeric characters.  
Asset Tag Number   Enter the asset tag number for the printer.  
EWS Settings   Auto Refresh   On   Refreshes the contents of the status display pages automatically.   
Off   Does not refresh the status display pages automatically.  
Auto Refresh Interval   Sets the time interval for refreshing the contents of the status display pages automatically from 15 to 600 
seconds.  
NOTE:  The auto refresh feature is effective for the contents of the Top Frame,  Printer Status  page,  Job List  page, and  Completed Jobs  page.
Ethernet   Ethernet 
Settings   Auto   Detects Ethernet transmission rate and the duplex settings automatically.  
10Base - T   
Half - Duplex   Selects 10Base - T Half - Duplex as the default value.  
10Base - T   
Full - Duplex   Selects 10Base - T Full - Duplex as the default value.  
100Base - TX Half -
Duplex   Selects 100Base - TX Half - Duplex as the default value.  
100Base - TX Full -
Duplex   Selects 100Base - TX Full - Duplex as the default value.  
Current Ethernet Settings   Displays the current settings of Ethernet.  
MAC Address   Displays the printers MAC address.  
Port 
Status   LPD   Select the check box to enable the LPD.  
Port9100   Select the check box to enable the Port9100.  
FTP   Select the check box to enable the FTP port.  
E - Mail Alert   Select the check box to enable the  E - Mail Alert  feature.  
SNMP Agent   Select the check box to enable the SNMP (Simple Network Management Protocol).   
You can also configure the transport protocol to be used. UDP can be selected as the transport 
protocol.  
NOTE:  The settings in the  Port Settings  page will be valid only when the printer is rebooted. When you change or configure the settings, click the 
Restart printer to apply new settings  button to apply new settings.
TCP/IP 
Settings   Host Name   Specifies the host name up to 47 alphanumeric characters. The default name will remain valid if no entry is made.  
IP Address 
Mode   AutoIP   Automatically sets the IP address.  
DHCP   Uses DHCP to set the IP address.  
BOOTP   Uses BOOTP (BOOTstrap Protocol) to set the IP address.    
						

							   
E - Mail Alert  
   
Purpose:  
   
To configure detailed settings for E - Mail Alert. This page can also be displayed by clicking  E - Mail Alert  in the Left Frame.  
   
Values:  
  RARP   Uses RARP (Reverse Address Resolution Protocol) to set the IP address.  
Manually 
Set   Uses the control panel or the  Dell Printer Configuration Web Tool  to set the IP address manually.  
IP Address   Sets the IP address allocated to the printer in the  nnn.nnn.nnn.nnn  format, where   nnn  is a variable between 0 
and 255. Note that values 127 and 224 - 254 are not valid for the first three - digits.  
Subnet Mask   Sets the subnet mask in the  nnn.nnn.nnn.nnn  format. Each section of  nnn.nnn.nnn.nnn  is a value between 0 and 
255. Note that 255.255.255.255 is invalid.  
Gateway Address   Sets the gateway address in the  nnn.nnn.nnn.nnn  format. Each section of  nnn.nnn.nnn.nnn  is a value between 0 
and 254. Note that values 127 and 224 - 254 are not valid for the first three - digits.  
DNS   DNS Mode   Select the check box to get the DNS server address automatically from the DHCP server.  
DNS Server Address   Sets the DNS server address.  
DNS Domain Name   Specifies the domain name of the domain name server. Up to 255 alphanumeric characters, periods, and hyphens 
can be used. If specifying more than one domain name, separate them using a comma or semicolon.  
LPD   Connection Time - Out   Sets the connection timeout period from 1 to 1000 seconds.  
IP Filter   To set the IP Filter settings, click  IP Filter . The  IP Filter  page is displayed.  
Port9100   Port Number   Sets the port number from 9000 to 9999.  
Connection Time - Out   Sets the connection timeout period between 1 and 1000 seconds.  
IP Filter   To set the IP Filter settings, click  IP Filter . The  IP Filter  page is displayed.  
HTTP   Port Number    Sets the port number to 80 or from 8000 to 9999.  
Simultaneous 
Connections   Displays the maximum number of connections received simultaneously by the client.  
Connection Time - Out   Sets the connection timeout period from 1 to 255 seconds.  
FTP   Password   Sets whether to enable or disable the password. And also specifies the password value up to 7 characters.  
Connection Time - Out   Sets the connection timeout period from 1 to 1000 seconds.  
E - Mail Server 
Settings   Primary SMTP Gateway   Sets the primary SMTP gateway.  
SMTP Port Number   Specifies the SMTP port number. This must be 25 or between 5000 and 65535.  
E - Mail Send Authentication   Specifies the authentication method for outgoing e - mail.  
SMTP Login User   Specifies the SMTP login user. Up to 63 alphanumeric characters, periods, hyphens, under bars, and at 
symbols (@) can be used. If specifying more than one address, separate them using commas.  
SMTP Login Password   Specifies the SMTP account password up to 31 alphanumeric characters.  
POP3 Server Address *1   Specifies the POP3 server address in IP address format of aaa.bbb.ccc.ddd or as a DNS host name up 
to 63 characters.  
POP3 Port Number *1   Specifies the POP3 server port number. This must be 110 or between 5000 and 65535.  
POP User Name *1   Specifies the POP3 account user name.  
Up to 63 alphanumeric characters, periods, hyphens, under bars, and at symbols (@) can be used. If 
specifying more than one address, separate them using commas.  
POP User Password *1   Specifies the POP3 account password up to 31 alphanumeric characters.  
Reply Address   Designates the reply e - mail address sent with each E - mail Alert.  
SMTP Server Connection   Displays the status of the SMTP server connection.  
E - Mail Alert 
Settings   E - Mail List 1   Sets acceptable e - mail addresses for the E - Mail Alert feature up to 255 alphanumeric characters.  
Select Alerts 
for List 1   Supplies Alerts   Select the check box to receive an E - Mail Alert for consumables.  
Paper 
Handling 
Alerts   Select the check box to receive an E - Mail Alert for paper handling.    
						

							   
SNMP  
   
Purpose:  
   
To configure the detailed settings of SNMP.  
   
Values:  
 
   
IP Filter  
   
Purpose:  
   
To configure the detailed settings for the IP Filter used for LPD and Port9100.  
   
Values:  
 
   
When you make the settings for the filter, enter the IP address of the IP Filter in the  Address  field and the Subnet Mask in the  Address Mask  field. Enter a 
numeric value between 0 and 255 in each field.  *  is appended to the current value.  
    Service Call   Select the check box to receive an E - Mail Alert for Service Calls.  
E - Mail List 2   Sets acceptable e - mail addresses for the E - Mail Alert feature up to 255 alphanumeric characters.  
Select Alerts 
for List 2   Supplies Alerts   Select the check box to receive an E - Mail Alert for consumables.  
Paper 
Handling 
Alerts   Select the check box to receive an E - Mail Alert for paper handling.  
Service Call   Select the check box to receive an E - Mail Alert for Service Calls.  
* 1
  Available when POP before SMTP for E - Mail Send Authentication is selected.  
SNMP 
Agent   Community Name 
(Read only) *1
  Specifies the community name to access (read only) the data up to 31 alphanumeric characters.  
The original setting will remain valid if no input is made. Characters entered for community name in previous settings will not 
be displayed on the screen. The default Read Community is public.  
Community Name 
(Read/Write) *1
  Specifies the community name to access (read and write) the data up to 31 alphanumeric characters.  
The original setting will remain valid if no input is made. Characters entered for community name in previous settings will not 
be displayed on the screen. The default Read/Write Community is private.  
Community Name 
(Trap) *1
  Specifies the community name used for trap up to 31 alphanumeric characters.  
The original settings will remain valid if no input is made. Characters entered for Community Name (Trap) in previous settings 
will not be displayed on the screen. The default Trap Community is   (NULL).  
Trap Notification 
(IP) 1 - 3   Select the check boxes to notify trap occurrence. In this case, specify the IP address and IP socket in the 
nnn.nnn.nnn.nnn:mmmmm  format. Each section of  nnn  is a variable value between 0 and 255. Note that values 127 and 
224 - 254 are not valid for the first three - digits only. IP socket  mmmmm  is a variable value between 0 and 65535.  
Authenticate Error 
Trap   Select the check box to notify Authenticate Error Trap.  
* 1
 The default value of each items can be changed by using Dell Printer Configuration Web Tool.  
Address   Sets the address in the address field. Enter a numeric value between 0 and 255 in each field of aaa.bbb.ccc.ddd. However, 127 and 
224 - 254 cannot be used to aaa.  
Address Mask   Sets the Subnet Mask in the mask field. Enter a numeric value between 0 and 255 in each field.   
Active 
Mode   Reject   Rejects printing from specified network address.  
Permit   Permits printing from specified network address.  
Disabled   Disables the IP Filter feature for the specified IP address.    
						

							Setup Procedure  
   
You can set up to a maximum of five items and the first item takes priority. Enter the shortest address first before proceeding to the next longer address when 
setting multiple filters.  
   
The following section explains how the  IP Filter  operates.  
IP Filter Procedure  
1. Enabling Printing From a Specified User  
 
The following describes the procedure to enable printing only from the  192.168.100.10  IP address.  
Procedures:  
a.   Click the first column of  Access List  row  1 .    
 
b.   Enter  192.168.100.10  in the  Address  field and  255.255.255.255  in the  Address Mask  field.  
 
c.   Select  Permit .  
 
d.   Click  Apply New Settings .  
 
 
2. Disabling Printing From a Specified User  
 
The following section describes the procedure to disable printing only from the  192.168.100.10  IP address.  
Procedures:  
a.   Click the first column of  Access List  row  1 .    
 
b.   Enter  192.168.100.10  in the  Address  field and  255.255.255.255  in the  Address Mask  field.  
 
c.   Select  Reject .  
 
d.   Click the first column of  Access List  row  2 .  
 
e.   Enter  0.0.0.0  in the  Address  field and  0.0.0.0  in the  Address Mask  field.  
 
f.   Select  Permit .  
 
g.   Click  Apply New Settings .  
 
 
3. Enabling and Disabling Printing from Network Addresses  
 
You can enable printing from the  192.168  network address and disable printing from the  192.168.200  network address. However, the example below 
describes how to enable printing from the  192.168.200.10  IP address.  
Procedures:  
a.   Click the first column of the  Access List  row  1 .    
 
b.   Enter  192.168.200.10  in the  Address  field and  255.255.255.255  in the  Address Mask  field.  
 
c.   Select  Permit .  
 
d.   Click the first column of the  Access List  row  2 .  
 
e.   Enter  192.168.200.0  in the  Address  field and  255.255.255.0  in the  Address Mask  field.  
 
f.   Select  Reject .  
 
g.   Click the first column of the  Access List  row  3 .  
 
h.   Enter  192.168.0.0  in the  Address  field and  255.255.0.0  in the  Address Mask  field.  
 
i.   Select  Permit .  
 
j.   Click  Apply New Settings .  
 
Other Features  
   
The  Other Features  tab includes  Set Password , and  Reset Print Server  pages.  
   
Set Password  
     
						

							Purpose:  
   
To set or change the password that is required to access the printer setup parameters from the  Dell Printer Configuration Web Tool .  
   
Set the password of the Tool Box from  Set Password  in the  Printer Maintenance  tab. This page can also be displayed by clicking  Set Password  in the Left 
Frame.  
   
Values:  
 
   
Reset Print Server  
   
Purpose:  
   
To initialize NVRAM (non - volatile RAM) for the network feature and reboot the printer. You can also initialize the printers NVRAM from  Reset Defaults  in the 
Printer Settings  menu.  
   
Values:  
 
Copy Printer Settings  
   
The  Copy Printer Settings  menu includes the  Copy Printer Settings  and  Copy Printer Settings Report  pages.  
Copy Printer Settings  
   
Purpose:  
   
To copy the printer settings to one or more of the same model of the printer.  
   
To copy the settings to another printer, specify the IP address and password of the printer to which the settings are copied in the  IP Address   text box and 
Password  text box. Then, click the  Copy the settings to the Host in the above list  button. Copying the settings is complete. The connection time - out period is 
60 seconds. After that, you can check whether settings were copied to this page. And you need to check the  Copy the settings to the Host in the above list 
and reboot the machine  menu of the  Dell Printer Configuration Web Tool  in the destination printer to verify if settings were actually copied or not.  
   
If the settings can be copied but printer configuration is different, the settings of only the same items are copied. Printer settings are simultaneously copied to 
printers of up to 10 IP addresses.  
Copy Printer Settings Report  
   
Purpose:  
    NOTE:  To restore the password to default (NULL), initialize the non - volatile memory (NVM).
Administrator Password   Sets the password up to 10 alphanumeric characters. The password will appear as asterisks (*) in the field when it is 
entered.  
Confirm Administrator 
Password   Enter the password again to confirm it.  
Initialize NIC NVRAM Memory and restart 
printer.   Click the  Start  button to initialize NVRAM. Network settings will revert to the factory default settings and reboot 
the network capability.  
Restart Printer   Click the  Start  button to reboot the printer.    
						

							To verify the histories of copying.  
Print Volume  
   
The  Printer Volume  menu includes the  Print Volume  and  Dell ColorTrack  pages.  
Print Volume  
   
Purpose:  
   
To verify the number of printed pages. This page can also be displayed by clicking  Print Volume  in the Left Frame.  
   
Values:  
 
Dell ColorTrack  
   
Purpose:  
   
To specify which users have access to color printing and to limit print volume per user.  
   
Values:  
 
   
back to contents page  NOTE:  The history is cleared by turning off the printer.
Printer Page Count   Displays the total number of pages printed since the printer was shipped from the factory.  
Paper Used   Displays the number of pages for each paper size.  
Print User Limitation   Select the check box to restrict users from using the printer.   
Permit printing without 
specifying user    Select the check box to use the printer without user limitations.  
User Registration   Displayed when  Print User Limitation  is enabled. To register a user, click  Edit User Registration  to open the  Edit Print User 
Registration  page, and then specify  User Registration No.  and click  Confirm/Change  to open the  Print User Settings  page.    
						

							back to contents page  
Print Media Guidelines   
 
Print media is paper, labels, envelopes, and coated paper among others. Your printer provides high - quality printing on a variety of print media. Selecting the 
appropriate print media for your printer helps avoid printing troubles. This section describes selecting print media, caring for print media, and loading the print 
media in the tray 1.  
   Paper  
   Envelopes  
   Labels  
   Storing Print Media  
   Identifying Print Media Sources and Specifications  
Paper  
   
For the best print quality in color, use 75 g/m 2
 (20 lb) xerographic, grain long paper. For the best print quality in black and white, use 90 g/m 2
 (24 lb) 
xerographic, grain long paper. Before buying large quantities of any print media, Dell recommends trying a sample first.  
   
When loading paper, identify the recommended print side on the paper package, and load the paper accordingly. See  Loading Print Media in Tray 1  and 
 Loading the Single Sheet Feeder  for detailed loading instructions.   
Paper Characteristics  
   
The following paper characteristics affect print quality and reliability. Dell recommends that you follow these guidelines when evaluating new paper stock.   
Weight  
   
The tray automatically feeds paper weights from 60 to 216 g/m 2
 (16 to 60 lb bond) grain long. The single sheet feeder automatically feeds paper weights from 
60 to 216 g/m 2
 (16 to 80 lb bond) grain long. Paper lighter than 60 g/m 2 
(16 lb) may not feed properly, and could cause paper jams. For best performance, 
use 75 g/m 2 
(20 lb bond) grain long paper.  
Curl  
   
Curl is the tendency of print media to curve at its edges. Excessive curl can cause paper feeding problems. Curl usually occurs after the paper passes through 
the printer, where it is exposed to high temperatures. Storing paper unwrapped, even in the paper tray, can contribute to paper curling prior to printing and 
cause feeding problems regardless of humidity. When printing on curled paper, straighten the paper and then insert it into the single sheet feeder.  
Smoothness  
   
The degree of paper smoothness directly affects print quality. If the paper is too rough, the toner does not fuse to the paper properly, resulting in poor print 
quality. If the paper is too smooth, it can cause paper feeding problems. Smoothness between 150 and 250 Sheffield points produces the best print quality.  
Moisture Content    
   
The amount of moisture in the paper affects both print quality and the ability of the printer to feed the paper properly. Leave the paper in its original 
packaging until you are ready to use it. This limits the exposure of the paper to moisture changes that can degrade its performance.   
Grain Direction  
   
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the 
width of the paper. For 60 to 135 g/m 2 
(16 to 36 lb bond) paper, grain long fibers are recommended. For papers heavier than 135 g/m 2 
(36 lb bond), grain 
short is preferred.   
Fiber Content  
     
						

							Most high - quality xerographic paper is made from 100% chemically pulped wood. Paper containing fibers such as cotton possess characteristics that can result 
in degraded paper handling.   
Recommended Paper  
   
To ensure the best print quality and feed reliability, use 75 g/m 2
 (20 lb) xerographic paper. Business papers designed for general business use also provide 
acceptable print quality. Only use paper able to withstand high temperatures without discoloring, bleeding, or releasing hazardous emissions. The laser 
printing process heats paper to high temperatures. Check with the manufacturer or vendor to determine whether the paper you have chosen is acceptable for 
laser printers.  
   
Always print several samples before buying large quantities of any type of print media. When choosing any print media, you should consider the weight, fiber 
content, and color.  
Unacceptable Paper  
   
The following paper types are not recommended for use with the printer:  
   
l Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless copy paper (CCP), or no carbon 
required (NCR) paper  
 
     
l Preprinted papers with chemicals that may contaminate the printer  
 
     
l Preprinted papers that can be affected by the temperature in the printer fuser  
 
     
l Preprinted papers that require a registration (the precise print location on the page) greater than  ± 0.09 inches, such as optical character recognition 
(OCR) forms  
 
In some cases, you can adjust registration with your software program to successfully print on these forms.  
   
l Coated papers (erasable bond), synthetic papers, thermal papers  
 
     
l Rough - edged, rough or heavily textured surface papers, or curled papers  
 
     
l Recycled papers containing more than 25% post - consumer waste that do not meet DIN 19 309  
 
     
l Multiple - part forms or documents  
 
     
l Print quality may deteriorate (blank spaces or blotches may appear in the text) when printing on talc or acid paper.  
 
Selecting Paper  
   
Proper paper selection helps prevent jams and ensures trouble - free printing.   
   
To help avoid jams or poor print quality:  
   
l Always use new, undamaged paper.   
 
     
l Before loading the paper, identify the recommended print side of the paper. This information is usually indicated on the paper package.   
 
     
l Do not use paper that you have cut or trimmed yourself.   
 
     
l Do not mix print media sizes, weights, or types in the same source. This may result in a paper jam.   
 
     
l Do not remove the tray while a job is printing.  
 
     
l Ensure that the paper is properly loaded in the tray.   
 
     
l Flex paper back and forth, and then fan them. Straighten the edges of the stack on a level surface.  
 
   
						

							   
Selecting Preprinted Forms and Letterhead  
   
When selecting preprinted forms and letterhead paper for the printer:  
   
l Use grain long papers for best results.  
 
     
l Use only forms and letterhead printed using an offset lithographic or engraved printing process.  
 
     
l Select papers that absorb ink, but do not bleed.  
 
     
l Avoid papers with rough or heavily textured surfaces.  
 
     
l Use papers printed with heat - resistant inks designed for use in xerographic copiers. The ink must withstand temperatures of 225°C (437°FyfZLWKRXW 
melting or releasing hazardous emissions.  
 
     
l Use inks that are not affected by the resin in toner or the silicone in the fuser. Inks that are oxidation - set or oil - based should meet these requirements; 
latex inks might not. If you are in doubt, contact your paper supplier.   
 
Printing on Letterhead  
   
Check with the manufacturer or vendor to determine whether the pre - printed letterhead you have selected is acceptable for laser printers.   
   
Page orientation is important when printing on letterhead. Use the following table for help when loading letterhead in the print media sources.  
Selecting Pre - Punched Paper  
   
Pre - punched paper brands can differ in the number and placement of holes and in manufacturing techniques. However, it may not be possible to print on the 
paper to depending on the placement of holes on the paper.  
   
To select and use pre - punched paper:  
   
l Test paper from several manufacturers before ordering and using large quantities of pre - punched paper.   
 
     Print media source   Print side   Page orientation  
Tray 1  
 
 
 
 
  Face up  
 
    Letterhead enters the printer last  
Single sheet feeder  
 
 
 
 
  Face down  
 
  Letterhead enters the printer first