Dell 1135n User Guide
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You can activate secure receiving mode without setting a password, but cannot protect your faxes. 7. Re-enter the password to confirm it and press OK. 8. Press Stop/Clear () to return to ready mode. When a fax is received in secure receiving mode, your machine stores it in memory and shows Secure Receive to let you know that there is a fax received. Printing received faxes 1. Access the Secure Receive menu by following steps 1 through 4 in “Activating secure receiving mode.” 2. Press the left/right arrow until Print appears and press OK. 3. Enter the four -digit password and press OK. The machine prints all of the faxes stored in memory. Deactivating secure receiving mode 1. Access the Secure Receive menu by following steps 1 through 4 in “Activating secure receiving mode.” 2. Press the left/right arrow until Off appears and press OK. 3. Enter the four -digit password and press OK. The mode is deactivated and the machine prints all faxes stored in memory. 4. Press Stop/Clear () to return to ready mode. Receiving faxes in memory Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in its memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax. Adjusting the document settings Before starting a fax, change the following settings according to your original’s status to get the best quality. Resolution The default document settings produces good results when using typical text-based originals. However, if you send originals that are of poor quality, or contain photographs, you can adjust the resolution to produce a higher quality fax. 1. Press Fax () on the control panel. 2. Press Menu () on the control panel. 3. Press the left/right arrow until Fax Feature appears and press OK. 4. Press the left/right arrow until Resolution appears and press OK. 5. Press the left/right arrow until the option you want appears and press OK. 6. Press Stop/Clear () to return to ready mode. Recommended resolution settings for different original document types are described in the table below: mode recommended for: Standard Originals with normal sized characters. FineOriginals containing small characters or thin lines or originals printed using a dot-matrix printer. Super FineOriginals containing extremely fine detail. Super Fine mode is enabled only if the machine with which you are communicating also supports the Super Fine resolution. For memory transmission, Super Fine mode is not available. The resolution setting is automatically changed to Fine When your machine is set to Super Fine resolution and the fax machine with which you are communicating does not support Super Fine resolution, the machine transmits using the highest resolution mode supported by the other fax machine. Photo FaxOriginals containing shades of gray or photographs. Color FaxOriginals with colors. Sending a color fax is enabled only if the machine with which you are communicating supports color fax reception and you send the fax manually. In this mode, memory transmission is not available. The resolution setting is applied to the current fax job. To change the default setting, see Change Default.
Darkness You can select the degree of darkness of the original document. 1. Press Fax () on the control panel. 2. Press Menu () on the control panel. 3. Press the left/right arrow until Fax Feature appears and press OK. 4. Press the left/right arrow until Darkness appears and press OK. 5. Press the left/right arrow until the option you want appears and press OK. 6. Press Stop/Clear () to return to ready mode. The darkness setting is applied to the current fax job. To change the default setting, see Change Default. Forwarding a fax to another destination You can set the machine to forward the received or sent fax to other destination by a fax. If you are out of office but have to receive the fax, this feature may be useful. Forwarding a sent fax to another destination You can set the machine to forward every fax you sent to another destination. 1. Press Fax () on the control panel. 2. Press Menu () on the control panel. 3. Press the left/right arrow until Fax Feature appears and press OK. 4. Press the left/right arrow until Forward appears and press OK. 5. Press the left/right arrow until Fax appears and press OK. 6. Press the left/right arrow until Send Forward appears and press OK. 7. Press the left/right arrow until On appears and press OK. 8. Enter the number of the fax machine to which faxes are to be sent and press OK. 9. Press Stop/Clear () to return to ready mode. Subsequent sent faxes will be forwarded to the specified fax machine. Forwarding a received fax to another destination With this feature, you can forward every fax you received to another destination. When the machine receives a fax, a fax is stored in the memory then, the machine sends it to the destination you have set. 1. Press Fax () on the control panel. 2. Press Menu () on the control panel. 3. Press the left/right arrow until Fax Feature appears and press OK. 4. Press the left/right arrow until Forward appears and press OK. 5. Press the left/right arrow until Fax appears and press OK. 6. Press the left/right arrow until Rcv. Forward appears and press OK. 7. Press the left/right arrow until Forward appears and press OK. To set the machine to print out a fax when fax forwarding has been completed, select Forward & Print. 8. Enter the number of the fax machine to which faxes are to be sent and press OK. 9. Enter the starting time using left/right arrow or numeric keypad and press OK. 10. Enter the ending time using left/right arrow or numeric keypad and press OK. 11. Press Stop/Clear () to return to ready mode. Subsequent received faxes will be forwarded to the specified fax machine. Setting up address book You can set up Address Book with the fax numbers you use most frequently. Your machine provides you with the following features for setting up Address Book: Before beginning to store fax numbers, make sure that your machine is in Fax mode. Speed dial numbers You can store up to 200 frequently-used fax numbers in speed dial numbers.
Registering a speed dial number 1. Press Fax () on the control panel. 2. Press Address Book () on the control panel. 3. Press the left/right arrow until New & Edit appears and press OK. 4. Press the left/right arrow until Speed Dial appears and press OK. 5. Enter a speed dial number between 0 and 199 and press OK. If an entry is already stored in the number you choose, the display shows the message to allow you to change it. To start over with another speed dial number, press Back. 6. Enter the name you want and press OK. For details on how to enter alphanumeric characters (See Entering characters using the number keypad ). 7. Enter the fax number you want and press OK. 8. Press Stop/Clear () to return to ready mode. Editing speed dial numbers 1. Press Fax () on the control panel. 2. Press Address Book () on the control panel. 3. Press the left/right arrow until New & Edit appears and press OK. 4. Press the left/right arrow until Speed Dial appears and press OK. 5. Enter the speed dial number you want to edit and press OK. 6. Change the name and press OK. 7. Change the fax number and press OK. 8. Press Stop/Clear () to return to ready mode. Using speed dial numbers When you are prompted to enter a destination number while sending a fax, enter the speed dial number at which you stored the number you want. For a one -digit (0 -9) speed dial number, press and hold the corresponding digit button on the number keypad. For a two- or three-digit speed dial number, press the first digit button(s) and then hold down the last digit button. You can also search through memory for an entry by pressing Address Book (See Searching Address Book for an entry). Group dial numbers If you frequently send the same document to several destinations, you can group these destinations and set them under a group dial number. You can then use a group dial number to send a document to all of the destinations within the group. You can set up to 100 (0 through 99) group dial numbers using the destination’s existing speed dial numbers. Registering a group dial number 1. Press Fax () on the control panel. 2. Press Address Book () on the control panel. 3. Press the left/right arrow until New & Edit appears and press OK. 4. Press the left/right arrow until Group Dial appears and press OK. 5. Enter a group dial number between 0 and 99 and press OK. If an entry is already stored in the number you choose, the display shows the message to allow you to change it. 6. Enter the name you want and press OK. For details on how to enter alphanumeric characters (See Entering characters using the number keypad ). 7. Enter the first few letters of the speed dial’s name you want. 8. Press the left/right arrow until the name and number you want appears and press OK. 9. Press OK when Yes appears at the Another No.? prompt. Repeat step 7 to include other speed dial numbers into the group. 10. When you have finished, press the left/right arrow to select No at the Another No.? prompt and press OK. 11. Press Stop/Clear () to return to ready mode.
Editing a group dial number 1. Press Fax () on the control panel. 2. Press Address Book () on the control panel. 3. Press the left/right arrow until New & Edit appears and press OK. 4. Press the left/right arrow until Group Dial appears and press OK. 5. Enter the group dial number you want to edit and press OK. 6. Enter the name you want to edit and press OK. 7. Enter the first few letters of the speed dial’s name you want to add or delete. 8. Press the left/right arrow until the name and number you want appears and press OK. If you entered a new speed dial number, Add ? appears. If you enter a speed dial number stored in the group, Delete? appears. 9. Press OK to add or delete the number. 10. Press OK when Yes appears to add or delete more numbers and repeat steps 7 and 8. 11. When you have finished, press the left/right arrow to select No at the Another No.? and press OK. 12. Press Stop/Clear () to return to ready mode. Using group dial numbers To use a group dial entry, you need to search for and select it from memory. When you are prompted to enter a fax number while sending a fax, press Address Book. See below. Searching Address Book for an entry There are two ways to search for a number in memory. You can either scan from A to Z sequentially, or you can search by entering the first letters of the name associated with the number. Searching sequentially through the memory 1. Press Fax () on the control panel. 2. Press Address Book () on the control panel. 3. Press the left/right arrow until Search & Dial appears and press OK. 4. Press the left/right arrow until Group Dial appears and press OK. 5. Press the left/right arrow until All appears and press OK. 6. Press the left/right arrow until the name and number you want appears. You can search upwards or downwards through the entire memory in alphabetical order. Searching sequentially through the memory 1. Press Fax () on the control panel. 2. Press Address Book () on the control panel. 3. Press the left/right arrow until Search & Dial appears and press OK. 4. Press the left/right arrow until Group Dial appears and press OK. 5. Press the left/right arrow until ID appears and press OK. 6. Enter the first few letters of the name you want. 7. Press the left/right arrow until the group dial’s name and number you want appears. Deleting a Address Book for entry 1. Press Fax () on the control panel. 2. Press Address Book () on the control panel. 3. Press the left/right arrow until Delete appears and press OK. 4. Press the left/right arrow until the deleting option you want appears and press OK. 5. Press the left/right arrow until the searching method you want appears and press OK. Select Search All to search for an entry by scanning through all entries in Address Book. Select Search ID to search for an entry by the first few letters of the name. 6. Press the left/right arrow until the name you want appears and press OK. Or, enter the first letters. Press the left/right arrow until the name you want appears and press OK. 7. Press OK when Yes appears to confirm the deletion. 8. Press Stop/Clear () to return to ready mode.
Printing Address Book You can check your Address Book settings by printing a list. 1. Press Fax () on the control panel. 2. Press Address Book () on the control panel. 3. Press the left/right arrow until Print appears and press OK. The machine begins printing. Printing sent fax report automatically You can set the machine to print a report with detailed information about the previous 50 communication operations, including time and dates. 1. Press Fax () on the control panel. 2. Press Menu () on the control panel. 3. Press the left/right arrow until Fax Setup appears and press OK. 4. Press the left/right arrow until Auto Report appears and press OK. 5. Press the left/right arrow until On appears and press OK. 6. Press Stop/Clear () to return to ready mode.
Machine status and advanced feature This chapter explains how to browse the current status of your machine, and the method of setting for the advanced machine setup. Read this chapter carefully in order to use your machine's diverse features. This chapter includes: Fax setup Copy setup Printing a report Clearing memory Network Menu overview Fax setup Changing the fax setup options Your machine provides you with various user -selectable options for setting up the fax system. You can change the default settings for your preferences and needs. To change the fax setup options: 1. Press Fax () on the control panel. 2. Press Menu () on the control panel. 3. Press the left/right arrow until Fax Setup appears and press OK. 4. Press the left/right arrow until the fax setup item you want appears and press OK. 5. Press the left/right arrow until the option you want appears and press OK. 6. Press the left/right arrow until the desired status appears or enter the value for the option you have selected, and press OK. 7. If necessary, repeat steps 4 through 6. 8. Press Stop/Clear () to return to ready mode. Sending Option Description Redial Times You can specify the number of redial attempts. If you enter 0, the machine will not redial. Redial TermYour machine can automatically redial a remote fax machine if it was busy. You can set an interval between attempts. Prefix DialYou can set a prefix of up to five digits. This number dials before any automatic dial number is started. It is useful for accessing a PABX exchange. ECM ModeThis mode helps with poor line quality and makes sure any faxes you send are sent smoothly to any other ECM -equipped fax machine. Sending a fax using ECM may take more time. Send ReportYou can set your machine to print a confirmation report showing whether a transmission was successful, how many pages were sent, and more. The available options are On, Off , and On-Error , which prints only when a transmission is not successful. Image TCRThis function allows users to know what fax messages have been sent by showing sent messages in the transmission report. The first page of the message is turned into an image file than is printed on the transmission report so the users can see what messages have been sent. However, you can not use this function when sending fax without saving the data in the memory. DialThis setting may not be available depending on your country. If you cannot reach this option, your
Modemachine does not support this feature. You can set the dial mode for your machine to either tone dialling or pulse dialling. If you have a public telephone system or a private branch exchange (PBX) system, you may need to select Pulse. Contact your local telephone company if you are not sure which dial mode to use. If you select Pulse, some phone system features might not be available. It can also take longer to dial a fax or phone number. Receiving Option Description Receive Mode You can select the default fax receiving mode. For details on receiving faxes in each mode, see Changing the receive modes . Ring To AnswerYou can specify the number of times the machine rings before answering an incoming call. Stamp RCV NameThis option allows the machine to automatically print the page number, and the date and time of reception at the bottom of each page of a received fax. RCV Start CodeThis code allows you to initiate fax reception from an extension phone plugged into the EXT socket on the back of the machine. If you pick up the extension phone and hear fax tones, enter the code. It is preset to *9* at the factory. Auto ReductionWhen receiving a fax containing pages as long as or longer than the paper loaded in the paper tray, the machine can reduce the size of the original to fit the size of the paper loaded in the machine. Turn on this feature if you want to automatically reduce an incoming page. With this feature set to Off, the machine cannot reduce the original to fit onto one page. The original will be divided and printed in actual size on two or more pages. Discard SizeWhen receiving a fax containing pages as long as or longer than the paper in your machine, you can set the machine to discard a specific length from the end of the received fax. The machine will print the received fax on one or more sheets of paper, minus the data that would have been on the specified discard segment. When the received fax contains pages larger than the paper in your machine, and Auto Reduction has been turned on, the machine will reduce the fax to fit on the existing paper, and nothing will be discarded. Junk Fax SetupThis setting may not be available depending on your country. Using this feature, the system will not accept faxes sent from remote stations whose numbers are stored in the memory as junk fax numbers. This feature is useful for blocking any unwanted faxes. When you turn on this feature, you can access the following options to set junk fax numbers. Add : Allows you to set up to 10 fax numbers. Delete : Allows you to delete the desired junk fax number. If you select Delete All, Allows you to delete all junk fax numbers. DRPD Mode This mode enables a user to use a single telephone line to answer several different telephone numbers. In this menu, you can set the machine to recognize which ring patterns to answer. For details about this feature, see Receiving faxes using DRPD mode . Change Default Option Description Resolution Changing the resolution setting affects the appearance of the received document. Standard: Originals with normal sized characters. Fine: Originals containing small characters or thin lines or originals printed using a dot-matrix printer. Super Fine : Originals containing extremely fine detail. Super Fine mode is enabled only if the machine with which you are communicating also supports the Super Fine resolution. For memory transmission, Super Fine mode is not available. The resolution setting is automatically changed to Fine. When your machine is set to Super Fine resolution and the fax machine with which you are communicating does not support Super Fine resolution, the machine transmits using the highest resolution mode supported by the other fax machine. Photo Fax : Originals containing shades of gray or photographs. Color Fax: Originals with colors. Sending a color fax is enabled only if the machine with which you are communicating supports color fax reception and you send the fax manually. In this mode,
memory transmission is not available. DarknessYou can select the default contrast mode to fax your originals lighter or darker. Auto Report You can set the machine to print a report with detailed information about the previous 50 communication operations, including time and dates. For further details, see Printing sent fax report automatically . Copy setup Changing the copy setup options For copy output, you can set up several options in advance. 1. Press Copy () on the control panel. 2. Press Menu () on the control panel. 3. Press the left/right arrow until Copy Setup appears and press OK. 4. Press the left/right arrow until the copy setup item you want appears and press OK. 5. Press the left/right arrow until the setup option you want appears and press OK. 6. Press the left/right arrow until the setting you want appears and press OK. 7. Repeat steps 4 through 6, as needed. 8. Press Stop/Clear () to return to ready mode. Change Default Option Description Copies You can enter the number of copies using the number keypad. Copy CollationYou can set the machine to sort the copy job. For further details, see Deciding the form of copy output . Reduce/EnlargeReduces or enlarges the size of a copied image. DarknessAdjusts the brightness level to make a copy that is easier to read, when the original contains faint markings and dark images. Original TypeImproves the copy quality by selecting the document type for the current copy job. Printing a report You can print a report on the machine's configuration or font list, etc. 1. Press Menu () on the control panel. 2. Press the left/right arrow until System Setup appears and press OK. 3. Press the left/right arrow until Report appears and press OK. 4. Press the left/right arrow until the report or list you want to print appears and press OK. To print all reports and lists, select All Report. 5. Press OK when Yes appears to confirm printing. The selected information prints out. Option Description ConfigurationThis list shows the status of the user -selectable options. You may print this list to confirm your changes after changing settings. Phone BookThis list shows all of the fax numbers currently stored in the machine’s memory. Send ReportThis report shows the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results for a particular fax job. You can set up your machine to automatically print a transmission confirmation report after each fax job (See Sending ). Sent Report This report shows information on the faxes you have recently sent. You can set the machine to automatically print this report every 50 communications (See Sending ). Fax RCV Report This report shows information on the faxes you have recently received. Schedule This list shows the documents currently stored for delayed faxes along with the starting time and
Jobstype of each operation. JunkFax Report This list shows the fax numbers specified as junk fax numbers. To add or delete numbers to or from this list, access the Junk Fax Setup menu (See Receiving ). Network Info. This list shows information on your machine’s network connection and configuration. You can also print the machine's status information and browse status with Embedded Web Service . Open the Web browser on your networked computer and type the IP address of your machine. When Embedded Web Service opens, click Information > Print information. Clearing memory You can selectively clear information stored in your machine’s memory. 1. Press Menu () on the control panel. 2. Press the left/right arrow until System Setup appears and press OK. 3. Press the left/right arrow until Clear Setting appears and press OK. 4. Press the left/right arrow until the item you want to clear appears and press OK. 5. Press OK when Yes appears to confirm clearing. 6. Repeat steps 4 through 5 to clear another item. 7. Press Stop/Clear () to return to ready mode. Some menus may not appear in the display depending on options or models. If so, it is not applicable to your machine. Option Description All settingsClears all of the data stored in memory and resets all of your settings to the factory default. Fax SetupRestores all of the fax options to the factory default. Copy SetupRestores all of the copy options to the factory default. Scan SetupRestores all of the scan options to the factory default. System Setup Restores all of the system options to the factory default. Network Setup Restores all of the network options to the factory default. Phone Book Clears all of the fax numbers entries stored in memory. Sent Report Clears all records of sent faxes. RCV Report Clears all records of received faxes. Network You may set up the network with the machine's display screen. Before doing that, you must have the relevant information concerning the type of network protocols and computer system you use. If you are not sure which setting to use, contact your network administrator to configure this machine to the network. 1. Press Menu () on the control panel. 2. Press the left/right arrow until Network appears and press OK. 3. Press the left/right arrow until the setup option you want appears and press OK. 4. Press the left/right arrow until the setting you want appears and press OK. 5. Repeat steps 3 through 4, as needed. 6. Press Stop/Clear () to return to ready mode. Option Description TCP/IP (IPv4)Select appropriate protocol and configure parameters to use the network environment. There are lots of parameters to be set; therefore, if you are not sure, leave as is, or consult the network administrator. TCP/IP (IPv6) Selects this option to use the network environment through IPv6 (See IPv6 Configuration ). Ethernet SpeedConfigure the network transmission speed. ClearReverts the network settings to the default values.
Setting Network InfoThis list shows information on your machine’s network connection and configuration. Menu overview The control panel provides access to various menus to set up the machine or use the machine’s functions. These menus can be accessed by pressing Menu ( ). Some menus may not appear in the display depending on options or models. If so, it is not applicable to your machine. Items Option Fax Feature Darkness Resolution Multi Send Delay Send Priority Send Forward Secure Receive Add Page Cancel Job Fax Setup Sending Redial Times Redial Term Prefix Dial ECM Mode Send Report Image TCR Dial Mode Receiving Receive Mode Ring To Answer Stamp RCV Name RCV Start Code Auto Reduction Discard Size Junk Fax Setup DRPD Mode Change Default Resolution Darkness Auto Report Copy Feature Reduce/Enlarge Darkness Original Type Layout Adjust Bkgd. Copy Setup Scan Size Change DefaultCopies Copy Collation Reduce/Enlarge Darkness Original Type System Setup Machine Setup Machine ID Machine Fax No