Comdial Execumail 6.5 Instructions Manual

							Your system may be set up to call you and 
deliver your messages. The system can dial up to 
four different phone numbers to deliver messages 
to you at work, at home, to your pager, or 
elsewhere. You can have a different schedule for 
each message delivery phone number. You can 
also tell the system to deliver only urgent 
messages. As part of setup options, you can use any 
touchtone phone to turn message delivery on or 
off, change your delivery phone numbers and 
schedules, or switch to urgent message delivery 
only. In some cases, you may have to ask the 
system manager to set up urgent-only delivery 
for you. 
You can also ask your system manager to set a 
delay on various delivery numbers. This will 
make the system try a particular delivery 
number first, then try other delivery numbers 
only if necessary. 
Use the space on this page to plan the phone 
numbers and schedules you want for message 
delivery. 
Write your message delivery numbers and schedule here 
Work phone from : to : SMTWTFS 
Home phone from : to : SMTWTFS 
Pager phone from 
-:- to : SMTWTFS 
Spare phone from : to : SMTWTFS 
To change message delivery 
I. Press q for no until you hear “‘Access 
Setup Options?” Press f7J for yes. 
2. Press 
q for no until you hear “Change 
your transfer or delivery options?” Press 
q for yes. 
3. Press 
q for no to avoid changing call 
transfer. 
4. Press 
q to change your message 
delivery options. 
5. Press 
q until you hear the delivery 
number you want, then press 
q . 
6. Press q to turn delivery on for that 
number or 
q to turn it off. 
7. Press 
q to change the phone number. 
Otherwise, press H. When you enter a 
phone number, press 
q to end it. 
8. Press 
q to change the delivery 
schedule. Otherwise, press 
q . 
9. Press 
q to have only urgent messages 
delivered to this number. Otherwise, 
press 
q . 
10. You may change the remaining message 
delivery numbers too, if you want.  
						

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A security code protects your privacy. It keeps 
someone else from using your Personal ID to 
listen to your messages. While your Personal ID 
never changes, you can change your security 
code as often as you like so that others can’t 
guess it. 
Your personal security code should be 3 to 10 
digits long. Longer security codes offer more 
q [Greetings] 
q [ Message Groups 
q [ Transfer & Delivery 
9. 
dW 0 . 00 t 
protection, If you have letters on your telephone 
keypad, you can spell a word for your security 
code. Pick a security code that would be hard 
for a stranger to guess. 
As part of setup options, you can change OT 
delete your security code from any touchtone 
phone. Only you should know your security 
code. 
If You Forget Your Security Code 
Your system manager cannot look up or change 
your security code, but it can be deleted. If you 
forget your security code, ask the system 
manager to delete your security code at the 
system console. You should then immediately call 
the system using your Personal ID and set a new 
security code. 
/ 
Change Security Code 
Re-Record Name 
Re-Spell Name 
Directory Listing On/Off To change your security code 
1. Press q for no until you hear “Access 
Setup Options?” Press 
q for yes. 
2. Press 
q for no until you hear “Change 
your personal options?” Press 
q for yes. 
3. Press 
q to change your security code. 
If you forget your security code 
1. Ask the system manager to delete your 
current security code at the console. 
2. Immediately call the system, using your 
Personal ID. 
3. Press 
q for no until you hear “Access 
Setup Options?” Press 
q for yes. 
4. Press @ for no until you hear “Change 
your personal options?” Press 
q for yes. 
5. Press 
q to set your new security code.  
						

							23 
You can record your name in your own voice on SDelled Name n 
the system. The system uses your recorded name 
to identify both you and your messages to other If your telephone keypad has letters, you can 
callers. Without a recorded name, the system also spell your name for the system. 
identifies you only by extension number. As part of setup options, you can change your 
recorded name and your spelled name from any 
touchtone phone. 
Greetings 
1 
/I 
Change Security Code 
Re-Record Name 
Re-Spell Name 
Directory Listing On/Off To change your recorded name 
1. Press q for no until you hear “Access 
Setup Options?” Press 
q for yes. 
2. Press 
q for no until you hear “Change 
your personal options?” Press 
q for yes. 
3. Press 
q to avoid changing your security 
code. 
4. Press 
q to change your recorded name. 
5. Press 
q to confirm that you want to 
record it. Otherwise, press 
q . 
To change your spelled name 
I. Press q for no until you hear “Access 
Setup Options?” Press 
q for yes. 
2. Press 
q for no until you hear “Change 
your personal options?” Press /iJ for yes. 
3. Press q to avoid changing your security 
code. 
4. Press 
q to avoid changing your 
recorded name. 
5. Press 
q to change your spelled name. 
6. Press q to confirm that you want to 
change it. Otherwise, press a.  
						

							24 
Once you are familiar with the system’s features, 
you can use several keypad shortcuts to 
accelerate your answers and commands to the 
system. 
These shortcuts are most often used when you 
are changing your setup options. 
Dial Ahead’ 
You can always press a key before the system 
finishes asking a question. As soon as you know 
what your choice is, press the appropriate key. 
The system will continue on to the next question 
or action. 
For tasks you do routinely, you can quickly press 
a sequence of keys in advance of the questions 
you normally hear. For example, after you enter 
your Personal ID and security code, you can 
immediately press 
q H q to accelerate 
directly to leaving a message. 
SpeedKeySequences 
The system also has a set of speed key sequences 
that you can use to jump directly to particular 
options or actions. These sequences use the 
q through q keys on your telephone, so they 
are easy to remember. 
For example, after you enter your Personal ID 
and security code, you can press 
q q q to 
switch between your standard and alternate 
personal greeting. 
Here is a list of the most common speed key 
sequences. 
Speed Key Help 
If you ever want to know what the speed keys 
are for a particular question in the system’s 
yes-and-no conversation, just press 
q while 
listening to that question. You’ll hear a help 
menu that lists the speed key for each option 
associated with that question. 
I Action Press Personal ID + 
Action Press Personal ID + 
Securitv Code + 
Securitv Code + 
I Check new messages I Change your security 
code 
I 
Switch personal 
greetings 
I  
						

							Some subscribers are accustomed to hearing a SpeedKeySequences 
The speed key sequences listed on the previous 
page can also be used in menu mode, just as 
they are used with the yes-and-no questions.  menu-based conversation when using voice 
mail. If you prefer menus, your system manager 
can set you up for menu operation. You will 
then hear a series of quick option menus in place 
of the system’s yes-and-no questions. 
The Main Menu 
The quick option menus have the same 
organization and features as was described for 
the yes-and-no conversation. The Main Menu 
has four options: check new messages, leave 
messages, review old messages, and change 
setup options. 
Quick Option Menu Chart 
A complete chart of the system’s quick option 
menus appears on the next page. 
Keys Used for Menus 
l 
Use the q through q keys on your 
telephone to choose options from the 
menus. 
l Press q to repeat the current menu 
options. 
l Press q to return to the Main Menu 
l Press q to step back one level to the 
previous menu. 
Check New Messages ’ 14( 
Leave Messages 
0 5 
Review Old Messages 161 
Change Setup Options (71  
						

							26 
p-J= 
Current Menu 
a= ,  Return to Main Menu 
piJ= Step Back to Previous Menu 
CheckNewMessages 
q Leave Messages q Review Old Messages ‘& 
ChangeSetupOptionsm 
b DeliverAll NewFaxes’ 88 tireetings 
Groups 
Transfer& Delivery HearCurrentGreeting 
q Switch Greetings q Edit Standard Greeting q Edit Alternate Greeting q Edit Fax Greeting* m 
Add Members q DeleteMembers 
B 
List Members 
El 
ChangeGroupName B 
PersonalOptions 
q Work Phone On/Off a 
Home PhoneOn/Off @ 
PagerPhoneOnlOff 
q 
Et- SparePhoneOnlOff mv 
Change Phone Number q ChangeSchedule q  
						

							Yes No Menu 
Menu 
Options 
n n n 
Skip/Stop Repeat Message Playback 
11 aa bb n 
Backward Pause Forward Stop 
$I 
Soft/Loud 
aa H 
Pause Stop  
						

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NOTES