Canon printer imageCLASS MF7280 User Manual

							
19
S e n d Func t ions

20
Additional Functions
Other Useful Features
Preface
Copying Functions
Send 
Functions

Sending a document
Sending a Document
Select a folder to send.
This procedure is specifying a file path from Address Book.
Diverse Sending Methods
You can easily scan paper documents and send 
them to one or multiple recipients through e-mail, 
or I-fax, bringing to your work environment 
increased efficiency in the arena of document 
exchange. I-fax enables you to send a fax or 
e-mail via an Internet network. The ability to 
send documents to FTP and SMB file servers 
also serves to help digitize paper documents for 
convenient data access and management.
Send is function to send a document via a Internet net work. The following is an explanation of the basic procedure for 
scanning an original to a file ser ver. For more information on the set tings, see the references in each step.
Specify Scan SettingsPlace Your Originals
You can register destinations that you send to 
often, in Address Book or One-touch Buttons.
Press SEND to switch to the send mode.
Place your originals.
For instructions on sending a document, see 
Chapter 4, “Sending Documents,” in the Sending 
Guide.
You can specify various scan settings from the 
Scan screen. 
For more information on scan settings, see p.21 
and p.24.
Start Scanning
When scanning is complete, remove your originals.
Press .
7 89
0itionalctions
DisplayContrast
Processing/DataErrorPower
Start
PQRS
Log In/OutClear
TUVWXYZ
Stop
Specifying new file path by using the Keyboard 
  
Specify ‘User’ and ‘Password’ when the folder 
setting up a password.
If you do not know the password, consult your 
network administrator.
Specifying new flie path by using the Browse Key 
  
For instructions on registering destinations for I-fax 
or e-mail in the address book, see p.43.
For instructions on registering destinations for I-fax 
or e-mail in the one-touch dialing, see p.44.
For instructions on registering file paths in the 
address book or the one-touch dialing, see 
Chapter 8, “Storing / Editing Address Book Settings,” 
in the Reference Guide.
For instructions on specifying a file path, see 
Chapter 2, “Basic Sending Methods,” in the 
Sending Guide.
If a password has been set for the folder, the Enter 
Network Password screen is displayed.
If you do not know the password, consult your 
network administrator.
Placed in the feeder
Placed on the platen glass
1
2
3
1
2
12
3 
						

							
21
S e n d Func t ions

22
Additional Functions
Other Useful Features
Preface
Copying Functions
Send 
Functions

What You Can Do with This Machine (Send Basic Features Screen)
What You Can Do with This Machine (Send Basic Features Screen)
Send Basic Features screen
To Recall the Last DestinationsFacsimile Guide Chapter 2 
Sending Guide Chapter 2
To Send Documents Specifying the File FormatSend Guide Chapter 4
You can specif y the file format from among TIFF, JPEG, PDF and PDF (Compact), when 
sending for I-Fa x, E-mail or File.
* The numbers in the illustrations refer to operation steps.
To Send Documents ClearlyFacsimile Guide Chapter 2 
Sending Guide Chapter 3
To send fine tex t clearly, select [ Super 
Fine] or [ Ultra Fine] for the resolution. 
To send fa xes which include photos 
clearly, select [ Photo] Mode for the 
Image Qualit y.
The time it takes to send a fa x may 
increase according to the selected 
resolution and Image Qualit y.
To Select a Destination from the Address BookFacsimile Guide Chapter 2 
Sending Guide Chapter 2
You need to register destinations in the 
address book beforehand. This can be 
done through Address Book Set tings 
from the Additional Functions screen.
To Specify the Destination Using the Numeric 
Keys
Facsimile Guide Chapter 2 
Sending Guide Chapter 2
You can specif y a new destination using 
the numeric keys from [ New Address] .
You can enter one destination using the 
numeric keys.
The following is an explanation of functions commonly 
used when sending a fa x or when sending a document 
to a computer.
For more detailed procedures, see the references to 
other guides. 
This feature enables you to send 
documents to the last three destinations 
under the same condition as  before.
To Delete a DestinationFacsimile Guide Chapter 2 
Sending Guide Chapter 2
To Confirm a DestinationFacsimile Guide Chapter 2 
Sending Guide Chapter 2
You can view the detailed information of the destination.
Select the destination you want to delete, and press [ Erase] .
11
1
2
1 
						

							
23
S e n d Func t ions

24
Additional Functions
Other Useful Features
Preface
Copying Functions
Send 
Functions

What You Can Do with This Machine (Send Basic Features Screen)
What You Can Do with This Machine (Send Basic Features Screen)
The following is an explanation of the 
features of ten used when using the Fa x /
Send function of the machine. For more 
detailed procedures, see the references to 
other guides.
To Specify the Time to Start SendingFacsimile Guide Chapter 2
Sending Guide Chapter 4
Send Basic Features screen
To specif y the time to star t sending a 
document, for example, to send a document 
the first thing the nex t morning, use Delayed 
Send. The document is sent at the specified 
time simply by entering that time.
To Stamp Originals Which Have Already Been 
Scanned
Facsimile Guide Chapter 2
Sending Guide Chapter 4
To Register the Favorite SettingsFacsimile Guide Chapter 2 
Sending Guide Chapter 2
You can set any possible combination of send 
set tings and register them in a favorites but ton 
in memor y. There are 18 favorites but tons and 
they can be assigned names for increased 
convenience. This feature is useful for registering 
frequently used send set tings.
* The numbers in the illustrations refer to operation steps.
Fax Driver GuideTo Send Fax from a Computer
To Edit a Destination from a ComputerRemote UI Guide Chapter 2
You can edit addresses registered in the address book from a Web browser using the Remote UI of the 
machine. This is convenient because you can copy and paste Fa x numbers E-mail addresses, etc., found on 
your computer.
You can stamp ever y page on the documents 
that are sent or scanned using the stamp 
features. If you place the document horizontally 
on the feeder, it will be stamped at the position 
shown in the illustration.
*  It is necessary to install the fax driver to send faxes from your computer. The display may differ according to the OS (operating 
system) you are using and the fax driver. For more information, see the Fax Driver Guide.
Select the print function from the application 
on your computer  press [ Print] .
Af ter entering the destination, press 
[Add to Recipient List] .
2
3
1
2 
2
1
345
1
2
3
4
1Stamp 
						

							
25
S e n d Func t ions

26
Additional Functions
Other Useful Features
Preface
Copying Functions
Send 
Functions

Overview of Send Features
Overview of Send Features
Send Basic ScreenFacsimile Guide Chapter 2 
Sending Guide Chapter 2
Pressing SEND displays the Send Basic Features screen. For more information on the features described here, see 
the Facsimile Guide or the Sending Guide.
   Address Book
Press to select a destination from the address book. (see p.21)
2
   Recall
Enables you to recall one of the last three destination. (see p.22)
4
   Erase3
   Details1
   Favorites Buttons5
   One-touch Buttons6
   New Address8
   Scan Settings
Enables you to specify the resolution, image quality, and exposure 
of the document to send. (see p.21)
7
   File Format9
Send SettingsFacsimile Guide Chapter 3
   Message4
   Subject3
   Document Name2
   Delayed Send
Set to send the document at a specified time. (see p.23)
1
   E-mail Priority2
   Reply-to1
Enables you to see details about specified send settings. (see p.21)
Erases the destinations. (see p.21)
Enter a document name. (Only for E-mail, I-Fax and File)
Enter a subject for the documents. (Only for E-mail and I-Fax)
Enter destination name. (Only for E-mail and I-Fax)
Set your e-mail proprity. (Only for E-mail)
Register your Favorite settings in a button. (see p.24)
Press to select a destination from the One-touch buttons.
Set a destination by numeric keys. (see p.22)
Select a file format. (see p.22)
Enter messages for the documents. (Only for E-mail and I-Fax)
   Stamp5
   Direct6
Enables you to stamp every page on the documents that are sent 
or scanned. (see p.23)
Enables you to send a document ahead of other documents 
stored in memory.
7
9
8
1
2
3
4
1
2
5
1
3
4
2
6
6
5 
						

							
27
28
Send 
Functions
Other Useful Features
Copying Functions
Additional Functions
Preface

Additional Functions
Additional Functions
Press  on the touch panel to display the Additional Functions screen. The Additional Functions screen enables you 
to customize the various set tings of the machine. You can also make the necessar y set tings for using the Fa x / Send 
function, such as the telephone line t ype and fa x number, address book set tings, and for warding conditions.
Timer Settings
Press to make various timer related settings for the machine, 
such as the time it takes for the machine to enter into the 
Sleep mode.
Common Settings
Press to specify the settings that are common to the Copy, 
Fax, and Send functions.
Address Book Settings
Press to register destinations in the Address Book.
Communications Settings
Press to edit the Fax and Send Settings according to your 
needs.
1
Control Panel
Report Settings
Press to set the print conditions for printing a TX Report and 
Activity Report, or to print the contents of the Address Book or 
Additional Functions.
System Settings
Press to set System Settings, Department ID Management 
settings, Network Settings, and other system settings.
Copy Settings
Press to edit settings for the Copy function.
Printer Settings
For more information, see the PCL / UFR II Printer Guide.
See p. 352
45
6
8
7
 1.DEFAULT PAPERSIZEPRINTER SETTINGS
1 23
7 89
0
4 56
ON/OFFCOPYSEND
Reset
AdditionalFunctions
Display
Contrast
Pr ocessing/DataErr orPower
Start
GHIJKL
PQRS
Log In/Out Clear
ABC
TUV
DEFSerial  No.
WXYZ
Stop
MNO
See PCL/UFR II Printer Guide
See p. 38
See p. 31
Adjustment/Cleaning
Press to make fine adjustments to the zoom, adjust the 
contrast, or perform cleaning for the machine.
3See p. 31
See p. 29
See p. 32See p. 33
See p. 34 
						

							
29
30
Send 
Functions
Other Useful Features
Copying Functions
Additional Functions
Preface

Additional Functions
Additional Functions
Common SettingsReference Guide Chapter 31
Enables you to specif y the set tings that are common to the Copy, Fa x, and Send functions.
Initial Function (see p. 39 )
Enables you to specify the screen that is displayed when you turn ON the main power. You 
can select [Copy] or [Send] . For example, if you often use the Send function, it is convenient 
to set the Send function as the initial function.
Inch Entr y (see p. 39 )
Enables you to ensure that the key for entering values in inches is displayed on the various 
numeric entry screens.
Register Paper Type
Enables you to specify the paper type loaded in each paper source.
Drawer Eligibilit y For APS /ADS
Enables you to set which paper sources can be used for Automatic Paper Selection and 
Auto Drawer Switching. This setting can be made independently for all the different functions 
of the machine, and is especially useful when you want to use different paper sources for 
different purposes.
Audible Tones (see p. 39 )
Enables you to set whether to sound audible tones.
(1/ 5)
Auto Clear Set ting
Enables you to set whether the screen specified as the Initial Function is displayed after Auto 
Clear initiates.
Stack Bypass Standard Set tings
Language Switch (see p. 40 )
Enables you to select the language displayed on the touch panel display.
Reversed Display ( B / W) (see p. 40 )
Enables you to reverse the contrast on the touch panel display for better viewing. The 
Reversed Display mode reverses the light and dark areas on the touch panel display.
Enables you to set the paper size and type that the stack bypass uses beforehand. This 
setting is useful if you always load the same paper size and type into the stack bypass.
(3 / 5)
Energy Consumption in Sleep Mode
Enables you to set the amount of energy that the machine consumes when it is in the Sleep 
mode.
Toner Saver Mode
(4/ 5)
Initialize Common Set tings
Enables you to restore all of the Common Settings to their defaults (initial settings).
Enables you to select the toner consumption for printing.
Paper Feed Method Switch
Printer Densit y
Error Display for Dir t y Feeder
Enables you to set this mode to ‘On’ to display the error message on the touch panel display 
if there is dust in the feeder.
(5 / 5)
Enables you to set the density for printing.
Enables you to set the priority of copy speed or copy quality for each cassette.
(2/ 5) 
						

							
31
32
Send 
Functions
Other Useful Features
Copying Functions
Additional Functions
Preface

Additional Functions
Additional Functions
3
Report Settings4
2Reference Guide Chapter 3Timer Settings
Enables you to make various timer related set tings for the machine, such as the time it takes for the machine to 
enter into the Sleep mode.
Date & Time Set tings
Enables you to set current date and time. The date and time set here is used as the time 
setting when required for any of the device functions.
Auto Clear Time
Enables you to set the machine to automatically return to the Basic Features screen of the 
selected function when it has been idle for a certain period of time after the last print job or a 
key operation is performed.
Auto Sleep Time
Enables you to set the machine to automatically switch the control panel power switch OFF 
when it has been idle for a certain period of time after the last print job or a key operation is 
performed.
(1/1)
Reference Guide Chapter 3, 6Adjustment/Cleaning
Enables you to make fine adjustments to the zoom, adjust the contrast, or per form cleaning for the machine.
Transfer Roller Cleaning
(1/ 3)
(2/ 3)
Special Mode M
Special Mode N
Special Mode O
Special Mode P
Press to set the print conditions for printing a T X Repor t and Activit y Repor t, or you can print the contents of the 
Address Book or Additional Functions.
RX Repor t
Enables you to check whether the documents were sent correctly from the sender’s machine and were received successfully by this machine. A RX Report can be printed automatically after documents are received. You can also set the machine to print a RX Report only when a reception error occurs.
SettingsEnables you to set the print conditions for printing a TX Report and Activity Report.
Activit y Repor t
Enables you to show the results of sent and received documents. You can set for the Activity Report to be printed at a specified time or be automatically printed when the number of sent and received documents reaches 40. You can also print the send and receive logs separately.
T X Repor t
Enables you to check whether faxes were sent correctly to the intended destination. A TX Report can automatically be printed after the documents are sent. You can also set the machine to print a TX Report only when a transmission error occurs.
Print ListEnables you to print an Address Book List or a User’s Data List (contents of the settings specified from the Additional Functions screen) .
Facsimile Guide Chapter 7
Sending Guide Chapter 10
Enables you to clean the transcription roller in the main unit when the backside of paper is 
smudged with printing.
Fixing Unit Cleaning
Enables you to clean the fuser roller in the main unit when black streaks appear with printing 
or you replace the toner cartridges.
Enables you to improve the print quality or irregular print density.
Enables you to prevent paper curling or jamming.
Enables you to prevent paper jams with two-sided printing.
Enables you to use more efficiently lightweight paper for printing.
Bond Special Fixing Mode
Special Mode S
Auto Adjustment for Dir t y Feeder
Enables you to specify to perform special fixing for bond paper.
Enables you to choose whether to set a high priority on avoiding offset or on speed.
When this function is set to ‘On’, dust, dirt or foreign objects in the feeder will not be printed.
Feeder Cleaning
Enables you to clean the rollers of the feeder by repeatedly feeding blank sheets of paper
through it.
(3 / 3) 
						

							
33
34
Send 
Functions
Other Useful Features
Copying Functions
Additional Functions
Preface

Additional Functions
Additional Functions
5
6
See the Reference Guide, Facsimile Guide, 
Sending Guide, Network GuideSystem Settings
Press to set System Manager Set tings, Depar tment ID Management set tings, Net work Set tings, and other 
system set tings.
System Manager Set tings
Depar tment ID Management (see p. 41)
Communications Set tings
Remote UI On / Of f
Device Info Set tings
Net work Set tings
For warding Set tings (see p. 42)
Enables you to make the necessary settings to connect the machine to a network.
See the Network Guide
Enables you to set a unit name and location for the machine.
See the Reference Guide Chapter 5
Enables you to set whether to use the Remote UI of the machine. The Remote UI enables 
you to operate the machine and perform settings from your computer.
See the Reference Guide Chapter 5
Enables you to make various settings, such as settings for the send /receive start speed and 
the reception mode.
See the Facsimile Guide Chapter 5, the Sending Guide Chapter 7
Enables you to manage the machine by limiting its use to only those who enter the correct 
Department ID and password. This is called Department ID Management. Department 
IDs and passwords for up to 1000 departments can be registered. Use Department ID 
Management to keep track of the copy, scan, and print totals for each department.
See the Reference Guide Chapter 5
Enables you to set the System Manager settings.
Restrict Access to Destinations
Enables you to restrict sending documents to destinations that are not registered in the 
address book.
See the Facsimile Guide Chapter 6, the Sending Guide Chapter 9
License Registration
This setting is not functional in this model.
Use USB Device
Job Log Display
(1/ 2)
(2/ 2)
Copy SettingsCopying Guide Chapter 4
Image Orientation Priorit y
Auto Orientation
Enables you to set the machine to use information, such as the size of the original and 
the zoom ratio, to determine the most suitable orientation for the specified paper size and 
automatically rotate the image, if necessary.
Press to edit set tings for the Copy function.
Standard Set tings
Enables you to change the Standard Settings to suit your needs, or restore them to their 
default settings. The Standard Settings refers to a combination of copy modes that the 
machine automatically returns after the power is turned ON, or when  is pressed.
Initialize Copy Set tings (see p. 40 )
Enables you to restore all of the Copy Settings to their defaults.(1/1)
Enables you to set the machine to forward received fax /I-fax documents to other machines 
or file servers.
User ID Management
Display Dept. ID / User Name
Enables you to set whether or not to display the Department ID on the Job / Print Status 
Display Area of the touch panel display.
See the Reference Guide Chapter 5
Enables you to confirm the jobs using [System Monitor] .
See the Reference Guide Chapter 5
Enables you to set whether or not to restrict jobs through the USB interface.
See the Reference Guide Chapter 5
Enables you to set the image orientation priority.
Enables you to set whether or not to use the User ID Management.
See the Reference Guide Chapter 5 
						

							
35
36
Send 
Functions
Other Useful Features
Copying Functions
Additional Functions
Preface

Additional Functions
Additional Functions
7
TX Settings
Communications SettingsFacsimile Guide, Sending Guide
(2/ 3)
Press to register or edit the default Communications Set tings according to your needs.
TX Settings
Unit Name 
Enables you to register your name or your company’s name as the unit’s name (a 
department name is optional). The unit name is printed at the top of sent documents. For fax, 
the unit name can be displayed on the touch panel display of the receiving party’s machine.
See the Facsimile Guide Chapter 1, the Sending Guide Chapter 1
T X Terminal ID
Enables you to specify whether the Terminal ID information is printed at the top of documents 
that you send through fax.
See the Facsimile Guide Chapter 5
(3 / 3)
TX Settings
Register Favorites But ton
Enables you to set any possible combination of send settings and register them in a favorites 
button in memory.
See the Sending Guide Chapter 7
RX Settings
(2/ 2)
RX Settings
Continue Printing When Toner Is outSee the Sending Guide Chapter 7
Receive ReductionSee the Sending Guide Chapter 7
Two -Sided PrintSee the Sending Guide Chapter 7
Select Casset teSee the Sending Guide Chapter 7
RX Settings
(1/ 2)
Data Compression Ratio 
Enables you to set the compression ratio for color scanned data.
See the Sending Guide Chapter 7
Edit Standard Send Set tings
Enables you to change the standard settings for the Send function, including the scan mode.
See the Sending Guide Chapter 7
Gamma Value for Color Send Jobs
Enables you to set the gamma value for color scanned data.
See the Sending Guide Chapter 7
Sharpness
Enables you to scan original images with a sharper or softer contrast.
See the Sending Guide Chapter 7
Retr y Times 
Enables you to set the mode which automatically resends data when the data could not be 
sent.
See the Sending Guide Chapter 7
Color TX Scan Set tingsSee the Sending Guide Chapter 7
Default Screen for SendSee the Sending Guide Chapter 7
Initialize T X Set tings
Enables you to print received documents on both sides of the paper you select.
See the Sending Guide Chapter 7
Enables you to set how the machine prints documents when there is no paper matching the 
size of the received document.
Enables you to set the machine to automatically reduce received documents so that the 
whole document is printed within the printable area of the paper.
Enables you to set whether the machine continues printing received documents and reports 
when it is running out of toner.
Enables you to restore almost all of the TX settings to their default settings.
Enables you to set the priority for color scanned data.
Enables you to set whether the Favorites buttons, one-touch buttons, or the initial function 
screen will be displayed on the initial Send Basic Features screen when the power is turned 
ON, or the Auto Clear mode is activated.
(1/ 3)
TX Settings 
						

							
37
38
Send 
Functions
Other Useful Features
Copying Functions
Additional Functions
Preface

Additional Functions
Additional Functions
8
(1/1)
Register Destinations
(1/ 2)
TX Settings
Pause Time
Enables you to set the pause time when sending a fax.
See the Facsimile Guide Chapter 4
ECM T X
Enables you to reduce the effect of system and line errors on documents that occur during 
sending or receiving with another fax unit that supports ECM.
See the Facsimile Guide Chapter 4
TX Settings
Auto Redial
Enables the machine to automatically redial the recipient’s fax number if the recipient cannot 
be reached due to a busy line, or if a sending error occurs.
See the Sending Guide Chapter 4
User Settings
Unit Telephone #
Enables you to store the machine’s fax number. The number may also be displayed on the 
touch panel display of the receiving party’s machine, depending on their type of machine.
See the Facsimile Guide Chapter 1
Tel Line Type
Enables you to set the telephone line type.
See the Facsimile Guide Chapter 1
Monitor Volume Control
Enables you to set the volume for the alarm and monitor tones that this machine emits during 
a fax transmission.
See the Facsimile Guide Chapter 4
(1/1)
File Settings
ECM RX
Enables you to receive incoming documents using the Error Correction Mode (ECM).
See the Facsimile Guide Chapter 4
RX Settings
Register Address (see p. 43 )
One-touch But tons (see p. 44)
Press to register destinations that you send of ten.
Address Book SettingsFacsimile Guide Chapter 5
Sending Guide Chapter 8
(1/1)Rotate Send
Enables you to set the mode which automatically corrects the orientation of the document by 
rotating the image when sending.
See the Facsimile Guide Chapter 4
Enables you to save yourself the effort of entering the destination every time it is used.
Enables you to store up to 200 destinations in the one-touch buttons.
(2/ 2)
Check Dial Tone Before Sending
Enables you to set whether to check for a dial tone before dialing when sending a fax.
See the Facsimile Guide Chapter 4