Canon printer imageCLASS MF5850dn User Manual

							9
3 Make Fax Settings
The display returns to the standby mode:The machine may enter the standby mode (Auto Clear function) while you 
are setting it up. Make the setting again from the main menu.
The display turned OFF:The machine may enter the Sleep mode while you are performing setup. 
Press  [Energy Saver] to turn the display back ON and continue the setup.
User Telephone Number and Unit 
Name
1 Press  [Menu].
2 Press  or  to select , then press [ OK].
3 Press  or  to select , then press [ OK].
4 Press  or  to select , then press [ OK].
5 Press  or  to select , then press [ OK].
6 Use  – ,  [numeric keys] to enter your fax/
telephone number, then press [ OK].
U N I T   T E L E P H O N E   #
1 2 3 X X X X X X X
Ex.
Maximum number of digits: 20 digits including spaces 
If you accidentally enter an incorrect number, press  
or 
 /  [Clear] to delete the last number.
7 Press  [Menu] twice.
8 Press  or  to select , then press [ OK].
9 Press  or  to select , 
then press [ OK].
10 Press  or  to select , then press [ OK].
11 Use  – ,  [numeric keys] /  [Tone] to 
enter the unit name, then press [ OK].
C A N O N   U N I T   N A M E                   : a
Ex.
●
●
  Maximum number of characters: 24 characters 
including spaces
Unit name: your name, company name, etc.
If you accidentally enter an incorrect character, press  
or 
 to move the cursor to the character that needs 
correction and press 
 [Clear] to delete the character.
12 Press  [Stop/Reset] to return to the 
Standby mode.
Date and Time
1 Press  [Menu].
2 Press  or  to select , then press [ OK].
3 Press  or  to select , then press [ OK].
4 Use  – ,  [numeric keys] to enter the date 
and time, then press [ OK].
0 4 / 0 1 / ’ 1 0   1 5 : 5 0 D A T E & T I M E   S E T T I N G
Ex.
Date: month/day/year
Time: in 24-hour/military time format
If you accidentally enter an incorrect number, press  
or 
 to move the cursor to the number that needs 
correction and overwrite it.
5 Press  [Stop/Reset] to return to the Standby 
mode.
You can select one of the following three date formats 
in . 
 
 

By default, the time zone is set to . If 
necessary, change  in the  menu to match the time zone at your 
location. For details, see “Introduction of the Machine,” 
in the e-Manual.
By default, the daylight saving time is . If 
necessary, change  in the 
 menu to . For details, see 
“Introduction of the Machine,” in the e-Manual.
–
–
–
−
−
−
− 
						

							10
3 Make Fax Settings
Select the Receive Mode that Suits Your Needs
The sender information you register in the machine appears in the header of each page received by your 
recipient.
About Sender Information
About the Receive Modes

Receives faxes automatically. When you use only the fax function, 
select this mode without connecting to the external telephone.
When Receiving FAX●
The machine receives faxes 
automatically.
When Receiving VOICE CALL●
The machine does not 
respond.

Receives faxes automatically and routes voice calls to the 
telephone with built-in answering machine.
When Receiving FAX●
The telephone with built-in 
answering machine rings 
and the machine receives 
faxes automatically.
When Receiving VOICE CALL●
The telephone with 
built-in answering 
machine rings and 
records voice messages.

Automatically switches between fax and a voice call. The machine 
receives faxes automatically and rings for voice calls.
When Receiving FAX●
The machine receives faxes 
automatically.
When Receiving VOICE CALL●
The machine rings. Answer 
the call.

Rings for every call, whether it is fax or a voice call. For fax, you 
need to manually activate the machine to receive the fax.
When Receiving FAX●
The external telephone rings.To receive the fax, you can 
either pick up the receiver 
and press the 
 [Start] key, 
or press the  [Hook] key 
followed by the  [Start] 
key. Alternatively, you can 
use the remote reception 
function through the 
external telephone.
When Receiving VOICE CALL●
The external telephone 
rings. Answer the call. 
						

							11
3 Make Fax Settings
The receive mode determines how the machine responds to incoming faxes and voice calls. Select the mode 
that most suits your needs from the chart below. For details about the receive modes, see “About the Receive 
Modes,
” on p. 10.
For details, see “Methods for Receiving Faxes” in the “Fax” category in the e-Manual and “Introduction to Using Fax Functions” in 
Chapter 6, “Fax,” in the Basic Operation Guide.
The remote reception function is useful when the receive mode is set to  and your machine is connected to an external 
telephone. You can receive faxes by picking up the external telephone and pressing a two-digit remote reception ID (the default 
setting is 25). For details, see “Fax,” in the e-Manual and Chapter 6, “Fax,” in the Basic Operation Guide.
Your telephone with built-in answering machine or answering machine must be connected directly to the machine to use 
. Make sure that the auto answering function of the telephone with built-in answering machine or answering 
machine is activated. (See “Connect Telephone Cables,
” on p. 8.)
The external telephone must be connected to the machine to use  or . (See “Connect Telephone Cables,” on 
p

.  8.)
By default,  is selected in . If an external telephone is connected to the machine and receives a fax or 
voice call, the external telephone rings. You can answer voice calls while the external telephone is ringing.
To disable the incoming ring, press 
 [Menu] →  →  →  → 
, then select .
Voice mail is not supported with .
DRPD (Distinctive Ring Pattern Detection) service assigns two or more telephone numbers with distinctive ring patterns to a 
single telephone line, allowing you to have both a fax number(s) and a telephone number(s), using only one telephone line. Your 
machine automatically monitors incoming calls and the ring pattern, to let you know if the call is a fax or voice call. Set the ring 
patterns assigned by your telephone company for a fax or voice call. Contact your telephone company for information on 
availability.
–
–
–
–
–
–
–
–
The display returns to the standby mode:The machine may enter the standby mode (Auto Clear function) while you 
are setting it up. Make the setting again from the main menu.
The display turned OFF:The machine may enter the Sleep mode while you are performing setup. 
Press  [Energy Saver] to turn the display back ON and continue the setup.
1 Press  [Menu].
2 Press  or  to select , then press [ OK].
3 Press  or  to select , then press [ OK].
4 Press  or  to select , 
then press [ OK].
●
●
5 Press  or  to select the receive mode, 
then press [ OK].
                          F a x O n l y R X   M O D E
: Answers all calls as faxes. (Default)
  : Switches between fax and voice calls  
automatically if an external telephone is connected to 
the machine.
  : Receives faxes automatically and 
records voice messages.
  : Does not answer any calls. You have to 
manually receive faxes.
6 Press  [Stop/Reset] to return to the standby 
mode.
−
−
−
− 
						

							3 Make Fax Settings
12
By default, the telephone line type on the machine is set to tone dialing. If you use tone dialing, skip the 
following procedure.
If you use pulse dialing, follow the procedure below and change the telephone line type setting on the 
machine to pulse dialing.
If you do not know the type of telephone line you use, contact your local telephone company.
1 Press  [Menu].
2 Press  or  to select , then press [OK].
3 Press  or  to select , then press [ OK].
4 Press  or  to select , then press [ OK].
5 Press  or  to select , then press [ OK].
6 Press  or  to select telephone line type, then press [ OK].
:  Tone dialing (Default)
:  Pulse dialing
7 Press  [Stop/Reset] to return to the standby mode.
−
−
If You Need to Use Pulse Dialing 
						

							13
4
The machine is compatible with a category 5 
or greater twisted pair LAN cable. Connect 
one end to the 10Base-T/100Base-TX port on 
the back of the machine and the other end 
to a network router or a hub.
Set Up Network Connection
Connect the LAN Cable
Compatible LAN Cables
Specify the IP Address Settings
Connect a LAN cable that is compatible with the 
LAN connector of this machine.
A LAN cable is not included with the machine.
Automatic Setting
By default, the IP address is assigned to the 
machine automatically by the DHCP server. 
Therefore, all you need to do when using DHCP is 
just to connect the LAN cable. After connecting 
the LAN cable, wait until the machine gets the IP 
address.
Check IP Address Setting
To make sure this machine is communicating to 
the network properly, follow the procedure in this 
section.
It is recommended that the network administrator 
perform this procedure.
Before performing this procedure, make sure that the 
machine is turned ON and connected to a network.
For instructions on the settings for IPv6, see “Network 
Settings,” in the e-Manual.
The settings for the Static IP, see “Network Settings,” in 
the e-Manual.–
–
–
–
The display returns to the standby mode:The machine may enter the standby mode (Auto Clear function) while you 
are setting it up. Make the setting again from the main menu.
The display turned OFF:The machine may enter the Sleep mode while you are performing setup. 
Press  [Energy Saver] to turn the display back ON and continue the setup.
1 Press  [Menu].
2 Press  or  to select , then press [ OK].
3 Press  or  to select , then press [ OK].
4 Press  or  to select , then press [ OK].
5 Press  or  to select , then press [ OK].
6 Press  or  to select , then press [ OK].
●
●                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     
						

							14
4 Set Up Network Connection
7 Press  or  to select the settings you 
want to check, then press [ OK].
  1 . I P   A D D R E S S V I E W   I P   A D D R E S S



When the machine is communicating to the network 
properly, the IP address, subnet mask and gateway 
address are displayed. If not, IP address, subnet mask 
and gateway address are not displayed.
Take a note of the IP address you confirmed here, 
because you need it for using the Remote UI.
If the machine does not get the IP address after you 
connect the LAN cable, perform the procedure below.  
Turn OFF the main power switch → wait for at least 10 
seconds → turn ON the main power switch → wait for 90 
seconds.  
If the machine still does not get the IP address, consult 
your network administrator.–
–
8 Press  [Stop/Reset] to return to the standby 
mode.
The settings for the Static IP, see “Network Settings,” in the 
e-Manual.
Check Network Connectivity
1 Start the web browser on the computer that is 
connected to the network.
2 Enter the IP address in the address bar, then 
press [Enter] on the keyboard.
The IP address to enter is the one that was confirmed in 
“Check IP Address Setting,
” on p. 13.
If the number within a segment begins with a zero (0), 
you can omit the zero (0) at the beginning.
Example: 123.034.050.006 = 123.34.50.6
−
−
−
3 The Remote UI screen is displayed.
If the Remote UI screen does not appear, see “Settings 
from a PC,” in the e-Manual. 
						

							15
5
Types of Connection between Computers and  
the Machine
There are two ways to connect the machine and computers: network connection and USB connection
You can use the USB connection and the network connection together.
Set Up Computers and Software
Network Connection
(For details about the set up, see p. 17.)
Available functions with Network Connection: 
Print, Remote UI, Scan to a Computer, Fax, E-Mail 
(Send/Receive), I-Fax (Receive), Scan to File Server
USB Connection
(For details about the set up, see p. 20.)
Available functions with USB Connection:  
Print, Fax, Scan to a Computer
About User Software CD-ROM
System Requirement
Microsoft Windows 2000
CPU: Intel Pentium 133 MHz or faster
Memory: 128 MB or more
Microsoft Windows XP
CPU: Intel Pentium/Celeron series
300 MHz or faster
Memory: 128 MB or more
Microsoft Windows Server 2003*
CPU: Intel Pentium/Celeron series
133 MHz or faster
Memory: 128 MB or more
*
 Network only
●
●
●
Microsoft Windows Vista
CPU: Intel Pentium 800 MHz or faster
Memory: 512 MB or more
Microsoft Windows Server 2008*
CPU: Intel processor 1 GHz (×86 processor), 1.4 GHz (×64 
processor) or faster
Memory: 512 MB or more
*

 Network only
Microsoft Windows 7
CPU: 1 GHz (x86 processor, x64 processor) or faster
Memory: 1 GB (x86 processor), 2 GB (x64 processor) or 
more
●
●
●
For details on how to use each function with 
network connection, refer to the following 
chapters in the e-Manual :
Print
→
“Print”
Remote UI →
“Settings from a PC”
Fax →
“Fax”
Scan to a Computer →
“Scan”
E-Mail (Send/Receive) →
“E-Mail”
I-Fax (Receive) →
“Fax”
Scan to File Server →
“Scan”For details on how to use each function with USB 
Connection, refer to the following chapters in the 
e-Manual:
Print →
“Print”
Fax →
“Fax”
Scan to a Computer →
“Scan” 
						

							16
5 Set Up Computers and Software
  Network Scanner Driver (Color Network 
ScanGear)
Color Network ScanGear enables computer to 
use the machine as a scanner via network.
Color Network ScanGear is not supported on all of the 64-
bit operating systems.
Bundled Programs
Send Function Setting Tool (MF5880dn Only) The Send Function Setting Tool is a web browser-
based tool that lets you easily configure the 
settings required for storing scanned documents 
to shared folders on the network, or for sending 
scanned documents via e-mail.
For details on how to start the Send Function Setting Tool, 
see “Use Send Function Setting Tool (MF5880dn Only),” on 
p

.  22.
 Presto! PageManager
Presto! PageManager makes it easy to scan, 
share and organize photos and documents. For 
details, see the online manual and online help 
for this program.
To install Presto! PageManager, load the User Software CD 
into a computer, click the [Custom Installation] button on 
the CD-ROM Setup screen, click the [Next] button for USB 
connection, then follow the instructions that appear on 
the screen.
 NetSpot Device Installer (NSDI)NetSpot Device Installer enables you to set up 
the machine for network operations. For details, 
see the Readme file and online help for this 
program.
NetSpot Device Installer (NSDI) is not supported on 
Windows Server 2008 (32bit) and all of the 64bit 
operating systems.
Drivers & Toolbox
 UFRII LT DriverUsing the UFRII LT Driver, the various data 
processing tasks conventionally executed within 
the printer are appropriately divided between 
the host computer and the printer to greatly 
reduce the overall printing time. The workload 
can be delegated to match the output data, thus 
realizing a significant increase in speed through 
optimization.
 FAX DriverThe FAX Driver is conceptually akin to a printer 
driver. A user selects [Print] from any Windows 
application software, selects the Canon fax driver 
as the printer, and specifies its destination(s) and 
options. The FAX Driver would then convert this 
into an image that conforms to standard fax 
protocols, to be printed or stored on the 
recipient fax machine(s).
 PCL Printer Driver (MF5880dn Only)The PCL5e, and PCL6 printer drivers can be used 
with most kinds of business application 
software. The PCL5e printer driver is for black-
and-white printers and the PCL6 printer driver is 
for both color and black-and-white printers. 
PCL6 is an advanced version of PCL5e, and offers 
superior printing quality and speed. The PCL5e 
printer driver is provided as standard with black-
and-white printers.
 USB Scanner Driver (ScanGear MF) ScanGear MF enables computer to use the 
machine as a scanner via USB.
ScanGear MF is not supported on Windows Server 2003 
and Windows Server 2008.
 MF Toolbox (Available with USB connection)MF Toolbox is a program that enables you to 
easily import images scanned with a scanner 
into an application, attach them to e-mail 
messages, save them to hard disks, etc.
MF Toolbox is not supported on Windows Server 2003 
and Windows Server 2008. 
						

							17
5 Set Up Computers and Software
Software Installation
Before Installation
The following procedure is described using sample screens from Windows XP Professional.
The screen may differ according to the operating system, as well as the type and version of the printer driver.
Log on as an Administrator to install the software.
Click the circled button on each screen to go to the next step.
Make sure the machine is turned ON. (See “Connect Power Cord and Turn On the Machine,
” on p. 7.)
–
–
–
–
–
When the User Software CD-ROM is inserted on your computer, the CD-ROM Setup screen is automatically displayed. If the CD-
ROM Setup screen is not displayed, right-click the CD-ROM icon and select [Open], then double-click [MInst] ([MInst.exe]).Windows XP: Click [Start] on the Windows task bar → [My Computer] → CD-ROM icon.
Windows Vista/Server 2008/7: Click [Start] on the Windows task bar  → [Computer] → CD-ROM icon.
Windows Server 2003: Click [Start] on the Windows task bar → [My Computer] → CD-ROM icon.
Windows 2000: Double-click [My Computer] on the Windows desktop  → CD-ROM icon.
If the [User Account Control] dialog box appears during the procedure, click [Continue] or [Yes].
If you want to use both a USB and network connection, you need to install the drivers for each connection. Because the names of 
the installed drivers are same, “Copy” is postfixed with the file name of the driver which was installed first to avoid conflicts. 
You can change the file name either during or after the custom installation. To change the name after the installation, right-click 
the driver icon, then select [Properties].
To install the software programs individually, select [Custom Installation], then follow the on-screen instructions. 
If the error message is displayed indicating that the disk space is insufficient to install the software, make the enough free disk 
space, and then try again.
For uninstallation of the drivers and Color Network ScanGear that you installed in this chapter, see “Troubleshooting,” in the e-
Manual.–
•
•
•
•
–
–
–
–
–
Network Connection
Precautions 
Make sure the LAN cable is 
connected to the machine. (See 
“Connect the LAN Cable,
” on p. 13.)
Make sure an IP address is assigned 
to the machine. (See “Check IP 
Address Setting,
” on p. 13.)
–
–
1
2
If you want to share the printer in 
the Print Server (Point and Print) 
environment, it is necessary to 
install the Canon Driver 
Information Assist Service on the 
server PC to set up the printer 
configuration automatically or use 
the Job Accounting feature. When 
you want to install the Canon 
Driver Information Assist Service, 
start the installation from [Custom 
Installation], and check [Canon 
Driver Information Assist Service] 
when [Select Driver] on the [MF 
Driver - Setup Wizard] screen 
appears.
When you install the FAX driver or 
PCL6 driver, start the installation 
from [Custom Installation], and 
select [FAX driver] or [PCL6] during 
the installation screen.–
–
3
4
5 
						

							18
5 Set Up Computers and Software
6
If the firewall is applied to the 
operating system, the dialog box 
below appears. Click [Yes] and 
continue the installation.
7
①  
Select your machine on the list. 
Make sure that the machine 
name is highlighted.
②  Click [Next].
If nothing appears or your 
machine does not appear in 
[Device List], click [Update Device 
List].
If your model does not appear 
even after clicking [Update Device 
List], click [Search by IP Address], 
then specify the IP address of the 
machine. For instructions on how 
to check the machine’s IP address, 
see “Check IP Address Setting,” on 
p

.  13.
–
–
8
9
10
11
Select [Restart Computer Now 
(Recommended)], then click [Restart] 
to restart your computer.
12
Installation is complete.
If you continuously install Color 
Network ScanGear, go to “Color 
Network ScanGear,
” on p. 18, 
otherwise go to “Check Installation,” 
on p

. 21.
If you have several computers that 
connect to the machine through a 
network, repeat the procedure from 
step 1 for each computer.
Color Network ScanGear
1
2
To install Color Network ScanGear 
on Windows Server 2008, click [Start] 
on the Windows task bar → 
[Computer] → right-click the CD-
ROM icon and select [Open] → 
[Color_Network_ScanGear] → 
[Driver] → double-click [SetUp] 
([Setup.exe]), then proceed to step 4.
3