Canon printer imageCLASS MF4890dw User Manual

							Basic Operation Guide
For information about machine setup and software
installation, see the Starter Guide.
This guide describes the basic use of 
the machine. Read this guide after 
finishing the machine setup.
Read zImportant Safety Instructions z 
first 
:p..
Keep this manual for future reference.
For information about advanced operations and
specifications, see the e-Manual included on the User 
Software CD-ROM. 
						

							2
Manuals for the Machine
Starter Guide
The Starter Guide describes setting up the machine and installing the software. 
Be sure to read this manual before using the machine.
Wireless LAN Setting Guide (MF4890dw/MF4880dw Only)
This manual describes Wireless LAN setup procedures and causes and countermeasures 
for trouble you might face during the setup. Be sure to read this manual before using the 
machine.
e-Manual
The e-Manual includes information about all functions and confi gurations of the machine. 
This manual is included on the User Software CD-ROM. Use the e-Manual’s search function 
to easily fi nd the information you want.
Basic Operation Guide
The Basic Operation Guide describes common use and basic functions of the copy, 
fax, and print functions.
This Manual
For Macintosh Users
The examples shown in this manual are based on the operation in the Windows 
environment. To view how to use printer driver, fax driver, and scanner driver, refer 
to the driver guides included in the User Software CD-ROM and the driver’s help.
Displaying Driver Guides
To view the Driver Guides, double-click the HTML fi les from the following folders 
on the User Software CD-ROM.
• Canon MF Printer Driver Installation Guide  [Documents ] [Print ]  
[ Guide ]  [index.html ]
• Canon Fax Driver Installation Guide   [Documents ]  [Fax ]    [Guide ]  
[ index.html ]
• Canon Scanner Driver Guide   [Documents ]  [Scan ]   [Guide ]  
[ index.html ]
Displaying from Driver’s Help System
From each driver panel, click [] 
						

							3
How to Use This Manual
Symbols Used in This Manual
WARNINGIndicates a situation that may lead to death or injury to persons. 
T
o u
se the machine safely, always pay attention to these warnings.
CAUTION Indicates a situation that may lead to injury to persons or damage to 
e
q

uipment. To use the machine safely, always pay attention to these 
cautions.
Indicates an operation that must not be performed. Read these items 
carefully, and make sure not to perform the described operations.
IMPORTANTIMPORTANT
Indicates operational requirements and restrictions. Be sure to read 
these items carefully to operate the machine correctly and avoid 
damage to the machine or property.
Indicates a clarifi cation of an operation or additional explanations for a 
procedure. Reading these notes is highly recommended.
Keys and Buttons Used in This Manual
In this manual, the following styles are used to represent keys, messages on the display, and 
buttons or other items on a computer screen.
• Operation panel keys: [Key icon] (Key name) 
Example: [ 
 ] (Stop)
• Display: < Message >
Example: < Specify Destination >
• Buttons and items on a computer screen: [ Item] 
Example: [ Preference ] 
Illustrations Used in This Manual
Illustrations Used in This Manual
Illustrations of the MF4890dw are used in this manual. If a procedure or topic applies to only 
one mac

hine, this will be clearly indicated in the manual (for example, “MF4880dw”).
Displays Used in This Manual
The display shown in this manual is the factory preset display for the MF4890dw.
D e

pending on the system confi guration and product purchased, the appearance of the 
display may diff  er. 
						

							4
Fax
One-touch/Coded/Group 
Dialing 
→ P. 4 8
Specify fax destinations using one-
touch keys, coded dial, and group 
dial.
Adjusting Quality
Adjust image quality by setting the 
density, resolution, and sharpness.
• Copy → P. 3 2
• Fax → P. 5 2
2-Sided Printing*
Print copies, received faxes, or 
documents on both sides of paper.
• Copy → P. 3 4
• Print → P. 41
• Fax → P. 6 9
Multiple Documents onto 
Single Page
Print multiple pages onto a single page.
• Copy → P. 3 5
• Print → P. 4 2
Enlarging and Reducing
• Copy → P. 3 1
• Print → P. 4 0

 .EX.EX
POMZ
Main Functions 
						

							5
Copy









Collating Copies →  P. 3 5
Collate copies when copying multiple documents.
Copying ID Card → P. 3 6
Copy both sides of an ID card onto a single page.
Print
Booklet Printing* → P. 4 3
• Combine two pages onto a single 
page, and then print on both sides.
• Make a booklet by folding printouts 
in half and binding.
Poster Printing → P. 4 4
• Magnify and divide a single-paged 
image to print on multiple sheets of 
paper.
• Make a poster by combining the 
prints together.
Watermark Printing → P. 4 5
Add watermarks, such as “COPY” or 
“DRAFT”, to the document.
Scan
Scanning using the Operation Panel → P. 7 5
Select a computer to save scanned images in and scan 
images directly from the operation panel.
Remote Scanning from Computers → P. 7 8
Set to use the remote scan from the machine, and then 
scan images from a computer using the MF Toolbox.
Receiving in the Memory 
→ P. 6 4
• Store received faxes in the memory.
• Print or forward the received fax after 
confi rming the sender.
Sequential Broadcasting 
→ P. 5 8
Send the same document to multiple 
destinations at a time.
1
2
Polling Receiving → 
Retrieve pre-loaded documents from
a sender’s fax machine.

 .EX.EX
POMZ 
						

							6
Basic Operation
Learn the Names and Functions of Each Part of the Machine  ……… 10Front Side  ………………………………………………\
…………… 10
In

terior ………………………………………………\
……………… 12
Back Side  ………………………………………………\
…………… 13
Learn the Functions of the Operation Panel  ………………………… 14
S w

itch to Copy/Fax/Scan Mode ……………………………………… 16
Enter Text  ………………………………………………\
…………… 17
Set Date and Time  ………………………………………………\
…… 18
Place Documents  ………………………………………………\
…… 19 Placing Documents on the Platen Glass  …………………………… 20
Pl
acing Documents in the Feeder …………………………………… 20
Load Paper  ………………………………………………\
…………… 22 Loading Paper in the Paper Cassette ………………………………… 23
Load

ing Paper in the Multi-Purpose Tray  …………………………… 24
Loading Envelopes or Paper with a Letterhead ……………………… 25
Setting a Paper Size and Type  ……………………………………… 26
Switch to the Quiet Mode  …………………………………………… 27
S w

itch to the Sleep Mode  …………………………………………… 27
Use the Toner Saver Mode  …………………………………………… 28
Copy
Make a Basic Copy  ………………………………………………\
…… 30
Copy by Saving Paper ………………………………………………\
… 31
Enlarge or Reduce Copies  …………………………………………… 31
Adjust the Image Quality for Copy …………………………………… 32 Adjusting the density  ………………………………………………\
 32
Selec
 ting the Document Type  ……………………………………… 32
Adjusting the sharpness  …………………………………………… 33
Make Double-Sided Copies (MF4890dw/MF4880dw Only)  ………… 34
C o

py Multiple Pages onto One Sheet  ……………………………… 35
Collate Copies ………………………………………………\
………… 35
Copy a Double-Sided ID Card ………………………………………… 36
View and Cancel Copy Jobs  ………………………………………… 37
Change the Default Copy Settings …………………………………… 37
Contents 
						

							7
Print
Print a Document  ………………………………………………\
…… 40
Enlarge or Reduce a Document  ……………………………………… 40
Print a Double-Sided Document (MF4890dw/MF4880dw Only)  …… 41
Print Multiple Pages onto One Sheet ………………………………… 42
Print a Booklet (MF4890dw/MF4880dw Only)  ……………………… 43
Print a Poster  ………………………………………………\
………… 44
Add Watermarks to a Printout  ……………………………………… 45
View and Cancel Print Jobs …………………………………………… 46
Fax
Register Numbers in the Address Book ……………………………… 48Registering Numbers to One-Touch Keys  …………………………… 48
Reg i

stering Numbers to Coded Dialing Codes  ……………………… 49
Registering Recipients for Group Dialing  …………………………… 50
Editing and Deleting Registered Destinations  ……………………… 52
Adjust the Image Quality for Fax  …………………………………… 52 Adjusting the Density  ………………………………………………\
 52
Se lec

ting the Resolution  …………………………………………… 53
Adjusting the Sharpness  …………………………………………… 53
Specifying the Double-Sided Document Format (MF4890dw Only)  … 54
Changing the Default Settings  ……………………………………… 54
Send a Fax  ………………………………………………\
…………… 55 Entering a Fax Number with the Alphanumeric Keys ………………… 55
Us

ing the One-Touch Keys  ………………………………………… 56
Using the Coded Dialing Codes……………………………………… 56
Searching the Address Book  ………………………………………… 57
Redialing ………………………………………………\
…………… 57
Sending a Fax to Multiple Destinations (Sequential Broadcast)  ……… 58
Sending a Fax to an International Destination (Adding Pauses)  ……… 58
Calling a Recipient before Sending a Fax  …………………………… 59
Receive a Fax (Receive Mode) ………………………………………… 60 Using the Machine for Fax Only ……………………………………… 61
Us

ing the Machine for Faxing and Phoning  ………………………… 61
Using the Answering Machine  ……………………………………… 62
Using the Machine Primarily for Phoning  …………………………… 62
Receiving Faxes in Manual Mode   …………………………………… 63
Receive a Fax from Memory  ………………………………………… 64 Switching to Memory Lock Mode …………………………………… 64
Vi

ewing/Canceling/Forwarding Received Fax Documents  ………… 65
Printing Received Fax Documents …………………………………… 65
View/Cancel/Forward a Fax Job ……………………………………… 66
C h

ange the Fax Settings ………………………………………………\
 66
Changing Fax Sending Settings ……………………………………… 66
Re st

ricting Fax Sending Functions …………………………………… 68
Changing Fax RX Settings …………………………………………… 69
Changing Communication Management Settings  ………………… 70
(→ p.105)
You can see frequentely asked 
 questions about the receive mode.  
						

							8
Scan
Understand the Scanning Method …………………………………… 74
Scan a Document with the Operation Panel ………………………… 75Scanning a Document Using a Shortcut Key ………………………… 77
Scan a Document with the MF Toolbox ……………………………… 78 Confi guring Scan Settings Using the MF Toolbox  …………………… 80
Scan a Document with the Scanner Driver  ………………………… 82
Maintenance and Management
Clean the Machine  ………………………………………………\
…… 84 Cleaning the Exterior and Interior  …………………………………… 84
Cl

eaning the Fixing Unit  …………………………………………… 85
Cleaning the Platen Glass and Feeder  ……………………………… 86
Check and Replace Toner Cartridges ………………………………… 87 Checking the Toner Level  …………………………………………… 87
Co

nserving the Toner to Extend the Life of Toner Cartridges ………… 88
Replacing the Toner Cartridge  ……………………………………… 88
Manage Using the Report and List Functions  ……………………… 91
Co n

fi  gure Settings Using the Remote UI  …………………………… 92
Tr o u b l e s h o o t i n g
Clear Jams  ………………………………………………\
…………… 94
Clearing Document Jams in the Feeder……………………………… 95
Cl

earing Paper Jams Inside the Machine  …………………………… 96
Resolve a Displayed Message ………………………………………… 100
Resolv e a

n Error Code ………………………………………………\
… 101
Improve Output Quality ………………………………………………\
 102
Resolve a Problem  ………………………………………………\
…… 104
FAQ ………………………………………………\
…………………… 105
If a Power Failure Occurs ………………………………………………\
 108
Recycling Used Cartridges  …………………………………………… 108
The Clean Earth Campaign …………………………………………… 108
Important Safety Instructions  ……………………………………… 109
Legal Notices  ………………………………………………\
………… 111
Laser Safety ………………………………………………\
…………… 114
(→ p.106)
You can see frequentely asked 
 questions about the scan function.  
						

							9
Learn the Names and Functions of Each Part of the Machine  ……… 10Front Side  ………………………………………………\
…………… 10
In

terior ………………………………………………\
……………… 12
Back Side  ………………………………………………\
…………… 13
Learn the Functions of the Operation Panel  ………………………… 14
S w

itch to Copy/Fax/Scan Mode ……………………………………… 16
Enter Text  ………………………………………………\
…………… 17
Set Date and Time  ………………………………………………\
…… 18
Place Documents  ………………………………………………\
…… 19 Placing Documents on the Platen Glass  …………………………… 20
Pl
acing Documents in the Feeder …………………………………… 20
Load Paper  ………………………………………………\
…………… 22 Loading Paper in the Paper Cassette ………………………………… 23
Load

ing Paper in the Multi-Purpose Tray  …………………………… 24
Loading Envelopes or Paper with a Letterhead ……………………… 25
Setting a Paper Size and Type  ……………………………………… 26
Switch to the Quiet Mode  …………………………………………… 27
S w

itch to the Sleep Mode  …………………………………………… 27
Use the Toner Saver Mode  …………………………………………… 28
Basic Operation
This chapter describes overall information about the machine, and how to 
place the documents and load the paper. Read this chapter fi  rst. 
						

							10
Document return tray
Returns documents after 
scanning.
Operation panel
Use the panel to control 
the machine (
→P.14 ) .
Multi-purpose tray
Load paper one by one manually (→P. 2 4 ) .
Paper guides
Adjust these guides to fi t the paper.
.EX.EX.O
Learn the Names and Functions of Each Part of the Machine
Front Side
Feeder cover
Open this cover to clear paper jams (→P. 9 5 ) .
Lift handles (left, right)
Hold these handles to lift or transport 
the machine.
Feeder
Automatically feeds documents into the 
machine (
→P. 2 0 ) .
Tr ay  e x t e n s i o n
Pull out to load large size 
doc

uments.
Document feeder tray
Place your documents in 
thi s

 tray.
Document guides
Adjust these guides to fi t the document.