Brother MFC 8890DW User Manual
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Chapter 8 60 Storing numbers8 You can set up your machine to do the following types of easy dialling: One Touch, Speed Dial and Groups for Broadcasting faxes. You can also specify the default resolution for each One Touch and Speed Dial number. When you dial a quick dial number, the LCD shows the name, if you stored it, or the number. A scan profile can also be stored along with the fax number. If you lose electrical power, the quick dial numbers stored in the memory will not be lost. A scan profile is the resolution and other scan settings that you choose when you store a number. For example, you will be asked to select Standard, Fine, S.Fine or Photo if you have selected the Fax/Tel option. Or, you will be asked to select B/W 200 dpi, B/W 200x100 dpi, Gray 100dpi, Gray 200dpi, Gray 300dpi,Color 100 dpi, Color 200 dpi, Color 300dpi or Color 600 dpi if you selected the E-Mail option. Storing a pause8 Press Redial/Pause to insert a 2.8-second pause between numbers. You can press Redial/Pause as many times as needed to increase the length of the pause. Storing One Touch Dial numbers8 Your machine has 20 One Touch keys where you can store 40 fax or telephone numbers for automatic dialling. To access numbers 21 to 40, hold down Shift as you press the One Touch key. 8 aPress the One Touch key where you want to store the number. If a number is not stored there, the LCD shows Register Now? Press 1 to choose Yes. bPress a or b to select Fax/Tel, E-Mail or IFAX. PressOK. cChoose one of the options below: „Enter the number (up to 20 characters) if you selected Fax/Tel. PressOK. „Enter the E-mail address (up to 60 characters) if you selected E-Mail or IFAX. Use the chart on Entering text on page 180 to help you enter letters. PressOK. Note If you selected E-Mail and save the E-mail address, you can only use the E-mail address when you are in Scan mode. If you selected IFAX and save the E-mail address, you can only use the E-mail address when you are in Fax mode. dChoose one of the options below: „Enter the name using the dial pad (up to 15 characters). PressOK. „PressOK to store the number or E-mail address without a name. eIf you want to save a fax/scan resolution along with the number, choose one of the options below: „If you selected Fax/Tel in stepb, press a or b to select Std, Fine, S.Fine or Photo. PressOK.
Dialling and storing numbers 61 8 „If you selected E-Mail in stepb, press a or b to select Color100dpi, Color200dpi, Color300dpi, Color600dpi, Gray100dpi, Gray200dpi, Gray300dpi, B/W200dpi or B/W200x100. PressOK and then go to stepf. „If you selected IFAX in stepb, press a or b to select Std, Fine or Photo. PressOK. „PressOK if you don’t want to change the default resolution. fChoose one of the options below: If you selected Black & White in stepe, select the file format (TIFF, PDF or Secure PDF) that will be used to send to your PC. If you selected Gray or Color in stepe, select the file format (PDF, Secure PDF, JPEG, or XPS) that will be used to send to your PC. PressOK. Note • When you do a broadcast and you have saved a scan profile along with the number or E-mail address, the scan profile of the One-Touch, Speed-Dial or Group number you chose first will be applied to the broadcast. • You can also store the number by pressing Menu, 2, 3, 1. Storing Speed Dial numbers8 You can store your frequently used numbers as Speed Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial, the three-digit number and Start). The machine can store 300 Speed Dial numbers (001 - 300). aHold down Shift as you press Search/Speed Dial and enter a three- digit Speed Dial location number (001-300). If a number is not stored there, the LCD shows Register Now? Press 1 to choose Yes. bPress a or b to select Fax/Tel, E-Mail or IFAX. PressOK. cChoose one of the options below: „Enter the number (up to 20 characters) when you select Fax/Tel. PressOK. „Enter the E-mail address (up to 60 characters) if you selected E-Mail or IFAX. Use the chart on Entering text on page 180 to help you enter letters. PressOK. Note If you selected E-Mail and save the E-mail address, you can only use the E-mail address when you are in Scan mode. If you selected IFAX and save the E-mail address, you can only use the E-mail address when you are in Fax mode. dChoose one of the options below: „Enter the name using the dial pad (up to 15 characters). PressOK.
Chapter 8 62 „PressOK to store the number or E-mail address without a name. eIf you want to save a fax/scan resolution along with the number, choose one of the options below: „If you selected Fax/Tel in stepb, press a or b to select Std, Fine, S.Fine or Photo. PressOK. „If you selected E-Mail in stepb, press a or b to select Color100dpi, Color200dpi, Color300dpi, Color600dpi, Gray100dpi, Gray200dpi, Gray300dpi, B/W200dpi or B/W200x100. PressOK and then go to stepf. „If you selected IFAX in stepb, press a or b to select Std, Fine or Photo. PressOK. „PressOK if you don’t want to change the default resolution. fIf you selected Black & White in stepe, select the file format (TIFF, PDF or Secure PDF) that will be used to send to your PC. If you selected Gray or Color in stepe, select the file format (PDF, Secure PDF, JPEG or XPS) that will be used to send your PC. PressOK. Note • When you do a broadcast and you have saved a scan profile along with the number or E-mail address, the scan profile of the One-Touch, Speed-Dial or Group number you chose first will be applied to the broadcast. • You can also store the number by pressing Menu, 2, 3, 2. Changing One Touch and Speed Dial numbers8 If you try to store a One Touch or Speed Dial number over an existing number, the LCD will show the name or number already stored there. If your machine has a scheduled job or you have set a fax forwarding number, the LCD will ask you if you want to change the number. aDo one of the following: „To change a stored One Touch number, press Menu, 2, 3, 1. Choose the One Touch number you want to change. „To change a stored Speed Dial number, press Menu, 2, 3, 2. Choose the Speed Dial number you want to change, then press OK. bDo one of the following: „To change the stored number, press1. „To exit without making a change, press2. 23.Address Book #005:MIKE a1.Change b2.Exit Selectabor OK cPress a or b to select Fax/Tel, E-Mail or IFAX. Press OK. dEnter a new number or character. PressOK. ePress d or c to position the cursor under the character you want to change, and then press Clear/Back to delete it. Repeat for each character you want to delete. fFollow the directions beginning in stepd in Storing One-Touch dial numbers and Storing Speed-Dial numbers. (See Storing One Touch Dial numbers on page 60 and Storing Speed Dial numbers on page 61.)
Dialling and storing numbers 63 8 Setting up Groups for Broadcasting8 If you often want to send the same fax message to many fax numbers you can set up a group. Groups are stored on a One Touch key or a Speed Dial number. Each group uses up a One Touch key or a Speed Dial location. You can then send the fax message to all the numbers stored in a group just by pressing a One Touch key or entering a Speed Dial number, and then pressing Start. Before you can add numbers to a group, you need to store them as One Touch or Speed Dial numbers. You can have up to 20 small groups, or you can assign up to 339 numbers to one large group. aPress Menu, 2, 3, 3. bChoose an empty location where you want to store the group in one of the following ways: „Press a One Touch key. „Hold down Shift as you press Search/Speed Dial and then enter the three-digit Speed Dial location. PressOK. cUse the dial pad to enter a group number (01 to 20). PressOK. dPress a or b to select Fax/IFAX or E-Mail. Press OK. eTo add One Touch or Speed Dial numbers follow the instructions below: „For One Touch numbers, press the One Touch keys one after the other. „For Speed Dial numbers, hold down Shift as you press Search/Speed Dial, and then enter the three-digit Speed Dial location.The LCD will display your chosen One Touch numbers with a l and Speed Dial numbers with a # (for example l006, #009). fPress OK when you have finished adding numbers. gDo one of the following: „Enter the name using the dial pad (up to 15 characters). Use the chart on Entering text on page 180 to help you enter letters. PressOK. „Press OK to store the group without a name. hYou can save a fax/scan resolution along with the number. Do one of the following: „If you selected Fax/IFAX in stepd, press a or b to select Std, Fine, S.Fine or Photo. PressOK. „If you selected E-mail in stepd, press a or b to select Color100dpi, Color200dpi, Color300dpi, Color600dpi Gray100dpi, Gray200dpi, Gray300dpi, B/W200dpi or B/W200x100. Press OK and then go to stepi. „Press OK if you don’t want to change the default resolution. Note If you have selected Fax/IFAX in stepd and added One-Touch or Speed-Dial numbers that are stored as ‘I-Fax’, you cannot select S.Fine.
Chapter 8 64 iIf you selected Black & White in stepe, select the file format (TIFF, PDF or Secure PDF) that will be used to send to your PC. If you selected Gray or Color in stepe, select the file format (PDF, Secure PDF, JPEG or XPS) that will be used to send to your PC. PressOK. jDo one of the following: „To store another group for broadcasting, go to stepb. „To finish storing groups for broadcasting, press Stop/Exit. Combining quick dial numbers8 You can combine more than one Quick Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate from another long distance carrier. For example, you might have stored ‘555’ on Speed Dial #003 and ‘7000’ on Speed Dial #002. You can use them both to dial ‘555-7000’ if you press the following keys: Hold down Shift as you press Search/Speed Dial, 003. Hold down Shift as you press Search/Speed Dial, 002 and Start. Numbers can be added manually by entering them on the dial pad: Hold down Shift as you press Search/Speed Dial, 003, 7001 (on the dial pad), and Start. This would dial ‘555-7001’. You can also add a pause by pressing Redial/Pause. Tone or Pulse8 If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. aLift the handset of the external telephone. bPress # on the machine’s control panel. Any digits dialled after this will send tone signals. When you hang up, the machine will return to the Pulse dialling service.
65 9 9 Remote Fax Options let you receive faxes while you are away from the machine. You can use only one Remote Fax Option at a time. Fax Forwarding9 The Fax Forwarding feature lets you automatically forward your received faxes to another machine.If you choose Backup Print On, the machine will also print the fax. aPress Menu, 2, 5, 1. bPress a or b to choose Fax Forward. PressOK. The LCD will ask you to enter the fax number you want your faxes to be forwarded to. cEnter the forwarding number (up to 20 digits). PressOK. Note You can also enter an E-mail address if your machine has been configured for the Internet Fax feature. (For details about Internet Fax, see the Network User’s Guide on the CD-ROM. For information about Fax Forward to E-mail, see the Brother Solutions Center at http://solutions.brother.com/ ) dPress a or b to choose On or Off. Press OK. 25.Remote Fax Opt Backup Print aOff bOn Selectabor OK ePress Stop/Exit. IMPORTANT If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes for up to 60 hours if there is a power failure. Remote Fax Options 9
Chapter 9 66 Fax Storage9 The Fax Storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands. (See Retrieving fax messages on page 69.) Your machine will automatically print a copy of the stored fax. aPress Menu, 2, 5, 1. bPress a or b to choose Fax Storage. PressOK. cPress Stop/Exit. PC Fax Receive9 If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or the weekend, for example), your machine will receive and store your faxes in its memory. The LCD will show the number of stored faxes received, for example: PC Fax Msg:001 When you start your PC and the PC Fax Receiving software runs, your machine transfers your faxes to your PC automatically. To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.) aPress Menu, 2, 5, 1. bPress a or b to choose PC Fax Receive. PressOK. cPress a or b to choose ( or ), or your computer name if the machine is connected to a network. PressOK. dPress a or b to choose On or Off. 25.Remote Fax Opt Backup Print aOff bOn Selectabor OK PressOK. ePress Stop/Exit.
Remote Fax Options 67 9 IMPORTANT If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes for up to 60 hours if there is a power failure. Note • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.) • If your machine has a problem and is unable to print faxes in memory, you can use this setting to transfer your faxes to a PC. (For details, see Error and maintenance messages on page 126.) • PC Fax Receive is not supported in Mac OS. (See PC Fax receiving in the Software User’s Guide on the CD-ROM.) Changing Remote Fax Options 9 If received faxes are left in your machine’s memory when you change to another Remote Fax Option, the LCD will ask you the following message: 25.Remote Fax Opt Erase All Doc? a1.Yes b2.No Selectabor OK 25.Remote Fax Opt Print All Fax? a1.Yes b2.No Selectabor OK „If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again. „If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged. If received faxes are left in the machine’s memory when you change to PC Fax Receive from another remote fax option (Fax Forward or Fax Storage), the LCD will ask you the following message: 25.Remote Fax Opt Send Fax to PC? a1.Yes b2.No Selectabor OK „If you press 1, faxes in the memory will be sent to your PC before the setting changes. „If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged. or
Chapter 9 68 IMPORTANT If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes for up to 60 hours if there is a power failure. Turning off Remote Fax Options9 aPress Menu, 2, 5, 1. bPress a or b to choose Off. PressOK. Note The LCD will give you options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options on page 67.) cPress Stop/Exit. Remote retrieval9 The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone phone or fax machine, then use the Remote Access Code to retrieve your messages. Setting a Remote Access Code9 The Remote Access Code feature lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is an inactive code: – – –l. aPress Menu, 2, 5, 2. bEnter a three-digit code using the numbers 0 – 9, l or #. PressOK. cPress Stop/Exit. Note Do not use the same code used for your Remote Activation code (l51) or Remote Deactivation code (#51). (See Changing the Remote Codes on page 57.) You can change your code at any time. If you want to make your code inactive, press Clear/Back and OK in b to restore the default setting – – –l.
Remote Fax Options 69 9 Using your Remote Access Code9 aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, immediately enter your Remote Access Code. cThe machine signals if it has received messages: „No beeps No messages received. „1 long beep Fax message received. dThe machine gives two short beeps to tell you to enter a command. The machine will hang up if you wait longer than 30 seconds before entering a command. If you enter an invalid command the machine will beep three times. ePress 9 0 to reset the machine when you have finished. fHang up. Note If your machine is set to Manual mode, you can still access the remote retrieval features. Dial the fax number as normal and let the machine ring. After about 100 seconds you will hear a long beep to tell you to enter the remote access code. You will then have 30 seconds to enter the code. Retrieving fax messages9 aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, immediately enter your Remote Access Code (3 digits followed by l). If you hear one long beep, you have messages. cWhen you hear two short beeps, use the dial pad to press 9 6 2. dWait for a long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent, followed by ## (up to 20 digits). eHang up after you hear your machine beep. Your machine will call the other machine, which will then print your fax messages. Note You can insert a pause in a fax number by using the # key.