Brother MFC 8890DW User Manual

							Chapter 4
30
Setting up the public user 
mode4
Public user mode restricts the functions that 
are available for Public users. Public users do 
not need to enter a password to access the 
features made available through this setting. 
You can set up one Public user.
aPress Menu, 1, 8, 1.
bPress a or b to choose Setup ID.
PressOK.
cEnter the administrator password.
PressOK.
dPress a or b to choose Public.
PressOK.
ePress a or b to choose Enable or 
Disable for Fax Tx.
PressOK.
After you have set Fax Tx, repeat this 
step for Fax Rx, Copy, Scan, 
USB Direct and PC Print. 
When you have finished changing 
setting, press a or b to choose Exit and 
pressOK.
fPress Stop/Exit.
Setting up restricted users4
You can set up users with restrictions and a 
password for functions that are available to 
them. You can set up more advanced 
restrictions, such as by page count or PC 
user login name through Web Based 
Management. (For more information, see the 
Network User’s Guide on the CD-ROM.) You 
can set up to 25 restricted users with 
restrictions and a password.
aPress Menu, 1, 8, 1.
bPress a or b to choose Setup ID.
PressOK.
cEnter the administrator password.
PressOK.
dPress a or b to choose User01.
PressOK.
eUse the numeric keys to enter the user 
name. (See Entering text on page 180.)
PressOK.
fEnter a four-digit password for the user.
PressOK.
gPress a or b to choose Enable or 
Disable for Fax Tx.
PressOK.
After you have set Fax Tx, repeat this 
step for Fax Rx, Copy, Scan, 
USB Direct and PC Print. 
When you have finished changing 
setting, press a or b to choose Exit and 
pressOK.
hRepeat steps d to g for entering each 
additional user and password.
iPress Stop/Exit.
Note
You cannot use the same name as 
another user’s name.
 
 
						

							Security features
31
4 Turning Secure Function 
Lock on/off4
If you enter the wrong password, the LCD will 
show Wrong Password. Re-enter the 
correct password.
Turning Secure Function Lock on
aPress Menu, 1, 8, 1.
bPress a or b to choose Lock OffiOn. 
PressOK.
cEnter your four-digit administrator 
password. 
PressOK.
Turning Secure Function Lock off 
aPress Menu, 1, 8, 1.
bPress a or b to choose Lock OniOff. 
PressOK.
cEnter your four-digit administrator 
password. 
PressOK.
Switching Users4
This setting allows you to switch between 
registered restricted users or Public mode 
when Secure Function Lock is turned on.
Changing to the restricted user Mode
aHold down Shift as you press 
Secure/Direct.
bPress a or b to choose your name.
Press OK.
cEnter your four-digit password.
Press OK.
Note
If you press a Mode key that is restricted, 
Access Denied
 will appear on the LCD 
and then the machine will ask your name. 
If you are a restricted user with access to 
this Mode, press a or b to choose your 
name and enter your four-digit password.
 
Changing to the Public Mode
After a restricted user has finished using the 
machine, it will return to the Public setting 
within the same time as the Mode Timer 
setting (Menu, 1, 1). (See Mode Timer 
on page 23.) You can also exit from the 
restricted user mode by pressing the current 
Mode key you are in. Then the LCD will ask 
you Go to Public? Press a or b to choose 
1.Yes.
Press OK.
 
						

							Chapter 4
32
Setting Lock4
Setting Lock lets you set a password to stop 
other people from accidentally changing your 
machine settings.
Make a careful note of your password. If you 
forget it you will have to reset the passwords 
stored in the machine. Please call your 
administrator or Brother dealer.
While Setting Lock is On, you cannot change 
the following settings without a password:
„Date/Time
„Station ID
„Address Book
„Mode Timer
„Paper Type
„Paper Size
„Volume
„Auto Daylight
„Ecology
„Tray Use
„LCD Contrast
„Setting Lock
„Secure Function Lock
„Dial Restriction
Setting up the password4
aPress Menu, 1, 8, 2.
bEnter a four-digit number for the 
password using numbers 0-9.
PressOK.
cRe-enter your password when the LCD 
shows Verify:.
PressOK.
dPress Stop/Exit.
Changing your Setting Lock 
password4
aPress Menu, 1, 8, 2.
bPress a or b to choose Set Password.
PressOK.
cEnter your four-digit password.
PressOK.
dEnter a four-digit number for the new 
password.
PressOK.
eRe-enter your new password when the 
LCD shows Verify:.
PressOK.
fPress Stop/Exit.
 
						

							Security features
33
4
Turning Setting Lock on/off4
If you enter the wrong password when 
following the instructions below, the LCD will 
show Wrong Password. Re-enter the 
correct password.
Turning Setting Lock on
aPress Menu, 1, 8, 2.
bPress a or b to choose On.
PressOK.
cEnter your four-digit password.
PressOK.
dPress Stop/Exit.
Turning Setting Lock off
aPress Menu, 1, 8, 2.
bEnter your four-digit password. 
PressOK twice.
cPress Stop/Exit.
 
						

							Chapter 4
34
Restricting dialling4
This feature is to prevent users from sending 
a fax or call to a wrong number by mistake. 
You can set the machine to restrict dialling by 
using the dial pad, One Touch, Speed Dial 
and LDAP search.
If you choose Off, the machine does not 
restrict the dialling method.
If you choose Enter # twice, the machine 
will prompt you to re-enter the number, and 
then if you re-enter the same number 
correctly, the machine will start dialling. If you 
re-enter the wrong number, the LCD will 
show an error message.
If you choose On, the machine will restrict all 
fax sending and outbound calls for that 
dialling method.
Dial pad restriction4
aPress Menu, 2, 6, 1.
bPress a or b to choose Off, 
Enter # twice or On.
PressOK.
cPress Stop/Exit.
One Touch restriction4
aPress Menu, 2, 6, 2.
bPress a or b to choose Off, 
Enter # twice or On.
PressOK.
cPress Stop/Exit.
Speed Dial restriction4
aPress Menu, 2, 6, 3.
bPress a or b to choose Off, 
Enter # twice or On.
PressOK.
cPress Stop/Exit.
LDAP server restriction 4
aPress Menu, 2, 6, 4.
bPress a or b to choose Off, 
Enter # twice or On.
PressOK.
cPress Stop/Exit.
Note
•The Enter # twice setting will not work 
if you lift an external handset before 
entering the number. You will not be 
asked to re-enter the number.
• If you chose On or Enter # twice, you 
cannot use the Broadcasting feature and 
cannot combine quick dial numbers when 
dialling.
 
 
						

							Section II
FaxII
Sending a fax36
Receiving a fax46
Telephone and external devices52
Dialling and storing numbers58
Remote Fax Options65
Polling72
Printing reports75
 
						

							36
5
How to fax5
Entering fax mode5
To enter fax mode press  (Fax), and the 
key will glow blue.
Sending a single-sided fax 
from the ADF5
Using the ADF to send your faxes is the 
easiest way. To cancel a fax in progress 
press Stop/Exit. 
aMake sure you are in Fax mode  .
bPlace your document face up in the 
ADF.
cDial the fax number. (See How to dial 
on page 58.)
dPress Start.
The machine scans the pages into 
memory and then sends the document.
Note
If the Out of Memory message 
appears while scanning a document into 
memory, press Stop/Exit to cancel or 
Start to send the scanned pages.
 
Sending a 2-sided fax from 
the ADF5
You can send a 2-sided document from the 
ADF. To cancel a fax in progress press 
Stop/Exit. 
aMake sure you are in Fax mode  .
bPlace your document in the ADF.
cPress Duplex.
dDial the fax number. (See How to dial 
on page 58.)
ePress Start.
The machine will now scan and send your 
document.
Note
• Legal size 2-sided documents cannot be 
faxed from the ADF.
• When the machine is ready to scan a 
2-sided document, the LCD shows   for 
Duplex in the lower right corner.
 
Sending a fax5
 
						

							Sending a fax
37
5
Changing a 2-sided fax layout
You need to choose the duplex scanning 
format before you send a fax. The format you 
choose will depend on the layout of your 
2-sided document.
aPress Menu, 1, 9, 3.
bDo one of the following:
„If your document is flipped on the 
Long edge, press a or b to choose 
Long edge.
Press OK.
„If your document is flipped on the 
Short edge, press a or b to choose   
Short edge.
Press OK.
cPress Stop/Exit.
Sending a fax from the 
scanner glass5
You can use the scanner glass to fax the 
pages of a book, or a single page at a time. 
The documents can be up to Letter, A4, Legal 
or Folio size. Press Stop/Exit to cancel a fax 
in progress.
aMake sure you are in Fax mode  .
bPlace your document face down on the 
scanner glass.
cDial the fax number. (See How to dial 
on page 58.)
dPress Start.
The machine starts scanning the first 
page.
eAfter the machine scans the page, the 
LCD will prompt you to choose one of 
the options below:
 
Flatbed Fax:
Next Page?
a1.Yes
b2.No (Send)
Selectabor OK
„Press 1 to send another page. 
Go to stepf.
„Press 2 or Start to send the 
document. Go to stepg.
fPlace the next page on the scanner 
glass, pressOK. Repeat steps e and 
f for each additional page.
 
Flatbed Fax:
Set Next Page
Then Press OK
gYour machine will automatically send 
the fax. Long edge
Portrait Landscape
 
 
Short edge
Portrait Landscape
  
 
						

							Chapter 5
38
Note
When faxing multiple pages from the 
scanner glass, real time transmission 
should be set to Off. (See Real Time 
Transmission on page 43.)
 
Faxing Letter/Legal/Folio size 
documents from the scanner 
glass5
When faxing Letter/Legal/Folio size 
documents, you need to set the scan glass 
size to Letter or Legal/Folio otherwise a 
portion of your faxes will be missing.
aMake sure you are in Fax mode  .
bPress Menu, 1, 9, 1.
cPress a or b to choose Letter or 
Legal/Folio.
Press OK.
dPress Stop/Exit.
Cancelling a fax in progress5
Press Stop/Exit to cancel the fax. If you 
press Stop/Exit while the machine is dialling 
or sending, the LCD will show as below:
 
Clear Fax?
a1.Yes
b2.No
Selectabor OK
Press 1 to cancel the fax.
 
						

							Sending a fax
39
5
Broadcasting 5
Broadcasting lets you send the same fax 
message to more than one fax number. You 
can include Groups, One Touch, Speed Dial 
numbers and up to 50 manually dialled 
numbers in the same broadcast.
You can broadcast up to 390 different 
numbers. This will depend on how many 
groups, access codes or credit card numbers 
you have stored, and on how many delayed 
or stored faxes in memory.
Note
Use Search/Speed Dial to help you 
choose numbers easily.
 
aMake sure you are in Fax mode  .
bLoad your document.
cEnter a number.
PressOK.
You can use either a One Touch, 
Speed Dial, a Group number, or a 
number manually entered using the dial 
pad. (See How to dial on page 58.)
dRepeat stepc until you have entered 
all the fax numbers you want to 
broadcast to.
ePress Start.
After the broadcast is finished the machine 
will print a broadcast report to let you know 
the results.
Note
• The scan profile of the One-Touch, 
Speed-Dial or Group number you chose 
first will be applied to the broadcast.• If the Fax Resolution setting of the fax 
number you chose first is S.Fine and you 
enter a stored I-Fax number, 
Select Std/Fine will appear on the 
LCD. Press Stop/Exit. Press Resolution 
and choose Standard, Fine or Photo 
then re-enter the I-Fax number. If you 
want to enter other numbers, go back to 
stepc.
 
Cancelling a Broadcast in 
progress5
While broadcasting you can cancel the fax 
currently being sent or the whole broadcast 
job.
aPress Menu, 2, 7.
The LCD will display the Broadcast job 
number followed by the fax number 
being dialled (for example, 
#001 0123456789) and the broadcast 
job numbers (for example, 
Broadcast#001).
bPress a or b to choose to cancel the fax 
being sent or the Broadcast job number.
PressOK.
cPress 1 to clear the job number or 2 to 
exit.
If you chose to only cancel the fax 
currently being sent in stepb, the 
machine will ask you if you want to 
cancel the broadcast. Press 1 to clear 
the whole broadcast job or 2 to exit.
dPress Stop/Exit.