Brother Mfc 5890cn User Manual

							
Section II
FaxII
Sending a Fax40
Receiving a Fax49
Telephone and External devices64
Dialling and storing numbers75
Printing Reports85
Polling87
 
						

							
40
5
Entering Fax mode5
When you want to send a fax, or change fax 
send or receive settings, press the (Fax ) key to illuminate it in blue.
 
The LCD shows: 
Press  aor b to scroll through the  Fax key 
options. Some functions are only available 
when sending monochrome faxes.
„ Fax Resolution  (See page 45.)
„ Contrast  (See page 45.)
„ Glass ScanSize  
(MFC-5890CN: See page 41.) 
(MFC-6490CW: See page 42.)
„ Phone Book  (See page 75.)
„ Outgoing Call  (See page 76.)
„ Caller ID hist.  (See page 77.)
„ Broadcasting  (See page 43.)
„ Delayed Fax  (See page 46.)
„ Batch TX  (See page 47.)
„ Real Time TX  (See page 46.)
„ Polled TX  (See page 89.)
„ Polling RX  (See page 87.)
„ Overseas Mode  (See page 46.)
„ Set New Default  (See page 47.)
„ Factory Reset  (See page 47.)
When the option you want is highlighted, 
press  OK.
Faxing from the ADF 5
aPress ( Fax).
bPlace the document face up in the ADF. 
(See  Using the ADF  on page 22.)
cEnter the fax number using the dial pad, 
One Touch, Speed Dial or Search.
Note
You can preview a fax message before 
sending it by pressing  Fax Preview. 
(See  How to preview an outgoing fax  
on page 42.)
 
dPress  Mono Start  or Colour Start .
The machine starts scanning the 
document.
Note
• To cancel, press  Stop/Exit.
• If you send a mono fax when the memory  is full it will be sent in real time.
•
You can send colour faxes up to A4 in size.
 
Sending a Fax5
Fax Resolution
FA XStandard
Auto
A4
Glass ScanSize
Phone Book Contrast
Fax Press Start
 
						

							
Sending a Fax41
5
Faxing from the scanner glass5
You can use the scanner glass to fax pages 
of a book one at a time. The documents can 
be up to A3 size for MFC-6490CW, and A4 
size for MFC-5890CN.
You cannot send colour faxes with multiple 
pages.
Note
• Since you can only scan one page at a time, it is easier to use the ADF if you are 
sending a multiple page document.
• (MFC-6490CW only) 
You can send colour faxes up to A4 in size.
 
aPress ( Fax).
bLoad your document face down on the 
scanner glass. (See  Using the scanner 
glass  on page 23.)
cEnter the fax number using the dial pad, 
One Touch, Speed Dial or Search.
Note
You can preview a fax message before 
sending it by pressing  Fax Preview. For 
details, see  How to preview an outgoing 
fax  on page 42.
 
dPress  Mono Start  or Colour Start .
„ If you press  Mono Start, the 
machine starts scanning the first 
page. Go to step e.
„
If you press Colour Start, the 
machine starts sending the document.
eDo one of the following:
„ To send a single page, press  2 to 
choose  No (or press  Mono Start  
again).
The machine starts sending the 
document.
„
To send more than one page, press1 
to choose 
Yes and go to stepf.
fPlace the next page on the scanner glass.
Press  OK.
The machine starts scanning the page. 
(Repeat steps e and  f for each 
additional page.)
Setting scanner glass size for 
faxing (MFC-5890CN only)5
When documents are Letter size, you need to 
set scan size to Letter. If you do not, the side 
portion of the faxes will be missing.
aPress ( Fax).
bPress  aor b to choose 
Glass ScanSize .
cPress dor c to choose  Letter (or A4).
Press  OK.
Note
• You can save the setting you use most 
often by setting it as default. (See  Setting 
your changes as a new default  
on page 47.)
• This setting is only available for sending  documents from the scanner glass.
 
 
						

							
Chapter 5
42
Setting scanner glass size for 
faxing (MFC-6490CW only)5
To fax a A3, Letter, Legal or Ledger size 
document from the scanner glass, you need 
to change the glass scan size setting. 
aPress ( Fax).
bPress  aor b to choose 
Glass ScanSize .
cPress dor c to choose  A4, A3 , Letter , 
Legal  or Ledger .
Note
You can save the setting you use most 
often by setting it as default. (See  Setting 
your changes as a new default  
on page 47.)
 
Colour fax transmission5
Your machine can send a colour fax to 
machines that support this feature.
Colour faxes cannot be stored in the memory. 
When you send a colour fax, the machine will 
send it in real time (even if  Real Time TX is 
set to  Off). 
How to preview an outgoing 
fax5
You can preview a fax message before you 
send it. You must set the Real Time 
Transmission and Polling RX to off before 
you use this feature.
aPress ( Fax).
bLoad the document.
cEnter the fax number using the dial pad, 
One Touch or Speed Dial.
dPress  Fax Preview .
The machine starts scanning the 
document and the outgoing fax appears 
on the LCD. When the fax is open the 
control panel keys will perform the 
operations shown below.
ePress  Mono Start .
Note
The fax message in the memory will be 
sent and then erased when you press 
Mono Start.
 
Cancelling a fax in progress5
If you want to cancel a fax while the machine 
is scanning, dialling or sending, press 
Stop/Exit.
Key Description
Enlarge the fax.
Reduce the fax.
a  or  b Scroll vertically.
d  or  c Scroll horizontally.
Rotate the fax clockwise.
Go back to the previous page.
Go to the next page.
 
						

							
Sending a Fax43
5
Broadcasting 
(Monochrome only)
5
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, 
One Touch, Speed Dial numbers and up to 
50 manually dialled numbers in the same 
broadcast. 
After the broadcast is finished, a Broadcast 
Report will be printed.
aPress (Fax).
bLoad your document.
cPress  aor b to choose  Broadcasting .
Press  OK.
dYou can add numbers to the broadcast 
in the following ways:
„ Press  aor b to choose  Add Number  
and enter a number using a dial pad. 
Press  OK.
„ Press  aor b to choose  Phone Book  
and  OK. Press  aor b to choose 
Alphabetical Order  or 
Numerical Order  and OK. Press 
a or b to select a number and  OK.
Note
One Touch Dial locations begin with l. 
Speed Dial locations begin with #.
 
eAfter you have entered all the fax 
numbers by repeating step d, press 
a or b to choose  Complete.
Press  OK.
fPress  Mono Start .
Note
• If you did not use up any of the numbers 
for Groups, you can ‘broadcast’ faxes to 
as many as 216 (MFC-5890CN) or 
256 (MFC-6490CW) different numbers.
• The available memory will vary depending  on the types of jobs in the memory and the 
number of locations used for 
broadcasting. If you broadcast to the 
maximum numbers available, you will not 
be able to use dual access and delayed 
fax.
• If the memory is full, press  Stop/Exit to 
stop the job. If more than one page has 
been scanned, press  Mono Start to send 
the portion that is in the memory.
 
 
						

							
Chapter 5
44
Cancelling a Broadcast in 
progress5
aPress  Menu.
bPress  aor b to choose  Fax.
Press  OK.
cPress  aor b to choose 
Remaining Jobs .
Press  OK.
The LCD will show the fax number being 
dialled and the Broadcast job number.
dPress  OK.
The LCD will ask you the following 
message:
Cancel Job?  
Yes iPress 1
No iPress 2
ePress  1 to cancel the number being 
dialled.
The LCD will then show the Broadcast 
job number.
fPress  OK.
The LCD will ask you the following 
message:
Cancel Job?
Yes iPress 1  
No iPress 2  
gPress 1 to cancel the Broadcast.
hPress  Stop/Exit .
Additional sending 
operations
5
Sending faxes using multiple 
settings5
When you send a fax you can choose any 
combination of these settings: resolution, 
contrast, glass scan size, overseas mode, 
delayed fax timer, polling transmission and 
real time transmission.
aPress ( Fax).
The LCD shows:
 
bPress  aor b to choose a setting you 
want to change.
cPress  dor c to choose an option.
dGo back to  b to change more settings.
Note
• Most settings are temporary and the 
machine returns to its default settings after 
you send a fax. 
• You can save some of the settings you  use most often by setting them as default. 
These settings will stay until you change 
them again. (See  Setting your changes as 
a new default  on page 47.) 
 
Fax Resolution
FA XStandard
Auto
A4
Glass ScanSize
Phone Book Contrast
Fax Press Start
 
						

							
Sending a Fax45
5
Contrast5
If your document is very light or very dark, you 
may want to change the contrast. For most 
documents the factory setting  Auto can be 
used. It automatically chooses the suitable 
contrast for your document. 
Use  Light  when sending a light document. 
Use  Dark  when sending a dark document.
aPress ( Fax).
bPress  aor b to choose  Contrast.
cPress dor c to choose  Auto, Light  or 
Dark . 
Press  OK. 
Note
Even if you choose  Light or Dark , the 
machine will send the fax using the  Auto 
setting in any of the following conditions:
• When you send a colour fax.
• When you choose  Photo as the Fax 
Resolution.
 
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution.
aPress ( Fax).
bPress  aor b to choose 
Fax Resolution .
cPress dor c to choose the resolution 
you want. 
Press  OK. 
Note
You can choose four different resolution 
settings for monochrome faxes and two 
for colour.
If you choose  S.Fine or Photo  and then 
use the  Colour Start  key to send a fax, 
the machine will send the fax using the 
Fine  setting.
 
Monochrome
Standard Suitable for most typed 
documents.
Fine Good for small print and 
transmits a little slower than 
Standard resolution.
S.Fine Good for small print or artwork 
and transmits slower than Fine 
resolution.
Photo Use when the document has 
varying shades of grey or is a 
photograph. This has the 
slowest transmission.
Colour
StandardSuitable for most typed 
documents.
Fine Use when the document is a 
photograph. The transmission 
time is slower than Standard 
resolution.
 
						

							
Chapter 5
46
Dual access 
(Monochrome only)5
You can dial a number and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD shows the new job 
number and available memory.
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If the  Out of Memory  message appears 
while scanning documents, press 
Stop/Exit  to cancel or  Mono Start to send 
the scanned pages.
 
Real time transmission5
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending. Then, as soon as the telephone line 
is free, the machine will start dialling and 
sending.
If the memory is full and you are sending a 
black & white fax from the ADF, the machine 
will send the document in real time (even if 
Real Time TX  is set to Off).
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can 
turn on  Real Time TX .
aPress (Fax).
bPress  aor b to choose  Real Time TX .
cPress dor c to choose  On (or  Off ).
Press  OK.
Note
In real time transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
Overseas Mode5
If you are having difficulty sending a fax 
overseas due to possible interference on the 
telephone line, we recommend that you turn 
on the Overseas mode. After you send a fax 
using this feature, the feature will turn itself 
off.
aPress ( Fax).
bLoad your document.
cPress  aor b to choose 
Overseas Mode .
dPress dor c to choose  On (or  Off ).
Press  OK.
Delayed Faxing 
(Monochrome only)5
During the day you can store up to 50 faxes 
in the memory to be sent within 24-hours. 
These faxes will be sent at the time of day you 
enter in step e.
aPress ( Fax).
bLoad your document.
cPress  aor b to choose  Delayed Fax .
dPress dor c to choose  On.
Press  OK.
eEnter the time you want the fax to be 
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press  OK.
Note
The number of pages you can scan into 
the memory depends on the amount of 
data that is printed on each page.
 
 
						

							
Sending a Fax47
5
Delayed Batch Transmission 
(Monochrome only)5
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time. All delayed faxes that are 
scheduled to be sent at the same time to the 
same fax number will be sent as one fax to 
save transmission time.
aPress (
Fax).
bPress  aor b to choose  Batch TX.
cPress dor c to choose  On.
Press  OK.
dPress  Stop/Exit .
Checking and cancelling 
waiting jobs5
You can check which jobs are still waiting in 
the memory to be sent and cancel a job. (If 
there are no jobs, the LCD shows 
No Jobs Waiting .)
aPress Menu.
bPress  aor b to choose  Fax.
Press  OK.
cPress  aor b to choose 
Remaining Jobs .
Press  OK.
Any waiting jobs appear on the LCD.
dPress  aor b to scroll through the jobs 
and choose the job you want to cancel.
Press  OK.
eDo one of the following:
„ To cancel, press  1 to choose  Yes.
If you want to cancel another job go 
to step d.
„ To exit without cancelling, press  2 to 
choose  No.
fWhen you have finished, press 
Stop/Exit.
Setting your changes as a 
new default5
You can save the fax settings for 
Fax Resolution , Contrast , 
Glass ScanSize  and Real Time TX  you 
use most often by setting them as default. 
These settings will stay until you change 
them again.
aPress ( Fax).
bPress  aor b to choose the menu option 
that you want to change. Press  dor c to 
choose your new setting.
Repeat this step for each setting you 
want to change.
cAfter changing the last setting, press 
a or b to choose  Set New Default .
Press  OK.
dPress  1 to choose  Yes.
ePress  Stop/Exit .
Restoring all settings to the 
factory settings5
You can restore all the settings you have 
changed to the factory settings. These 
settings will stay until you change them again.
aPress ( Fax).
bPress  aor b to choose 
Factory Reset .
Press  OK.
cPress  1 to choose  Yes.
dPress  Stop/Exit .
 
						

							
Chapter 5
48
Sending a fax manually5
Manual transmission lets you hear the 
dialling, ringing and fax-receiving tones while 
sending a fax.
aPress ( Fax).
bLoad your document.
cTo listen for a dial tone pick up the 
handset of an external telephone.
dDial the fax number.
eWhen you hear the fax tone, press 
Mono Start  or Colour Start .
If you are using the scanner glass 
press 1 on the machine to send a fax.
fReplace the handset.
Out of Memory message5
If you get an  Out of Memory  message 
while scanning the first page of a fax, press 
Stop/Exit  to cancel the fax.
If you get an  Out of Memory  message 
while scanning a subsequent page, you will 
have the option to press  Mono Start or 
Colour Start  to send the pages scanned so 
far, or to press  Stop/Exit to cancel the 
operation.
Note
If you do not want to delete your stored 
faxes to clear the memory, you can 
change the setting to send the fax in real 
time. (See  Real time transmission  
on page 46.)