Brother Mfc 5490cn User Manual

Remote fax options (Black & White only)57
9
PC Fax Receive9
If you turn on the PC-Fax Receive feature 
your machine will store received faxes in 
memory and send them to your PC 
automatically. You can then use your PC to 
view and store these faxes.
Even if you have turned off your PC (at night 
or on the weekend, for example), your 
machine will receive and store your faxes in 
its memory. The LCD will show the number of 
received faxes that are stored in the memory, 
for example: PC Fax Msg:001 ....

Chapter 9
58
Turning off Remote Fax 
Options
9
aPress  Menu, 2, 4, 1 . 
Remote Fax Opt
1.Fwd/Page/Store
bPress  a or  b to choose  Off.
Press  OK.
cPress  Stop/Exit .
Note
The LCD will give you more options if 
there are received faxes still in your 
machine’s memory. (See  Changing 
Remote Fax Options  on page 58.)
 
Changing Remote Fax 
Options
9
If received faxes are left in your machines 
memory when you change the Remote Fax 
Options, the LCD will ask you one of the 
following questions:
 
Erase...

Remote fax options (Black & White only)59
9
Remote Retrieval9
You can call your machine from any touch 
tone telephone or fax machine, then use the 
remote access code and remote commands 
to retrieve fax messages.
Setting a Remote Access 
Code9
The remote access code lets you access the 
remote retrieval features when you are away 
from your machine. Before you can use the 
remote access and retrieval features, you 
have to set up your own code. The factory 
default code is inactive code (---l).
aPress...

Chapter 9
60
Remote Fax commands9
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your remote access code (3 digits followed by  l), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
95 Change the Fax Forwarding,  Paging or Fax Storage settings
1 OFF You can choose  Off after you have retrieved or erased all 
your messages.
2 Fax Forwarding One long beep means the change is...

Remote fax options (Black & White only)61
9
Retrieving fax messages9
You can call your machine from any touch 
tone telephone and have your fax messages 
sent to a fax machine. Before you use this 
feature, you have to turn on Fax Storage.
aDial your fax number.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by l) at once. If you hear one 
long beep, you have messages.
cWhen you hear two short beeps, 
press 962.
dWait for the long beep, enter the number 
(up to 20 digits)...

62
10
Fax reports10
You need to set up the Transmission 
Verification Report and Journal Period using 
the Menu  key.
Transmission Verification 
Report10
You can use the Transmission Report as 
proof that you sent a fax. This report lists the 
time and date of transmission and whether 
the transmission was successful (OK). If you 
choose  On or  On+Image , the report will print 
for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to 
know which...

Printing Reports63
10
Reports10
The following reports are available: 
1.Transmission
Prints a Transmission Verification Report for 
your last transmission.
2.Help List
A help list showing how to program your 
machine.
3.Quick Dial
Lists names and numbers stored in the 
Speed Dial memory, in numerical order.
4.Fax Journal
Lists information about the last incoming and 
outgoing faxes. 
(TX: Transmit.) (RX: Receive.)
5.User Settings
Lists your settings.
6.Network Config
Lists your Network settings.
How to...

64
11
Polling overview11
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polling receive11
Polling receive lets you call another fax 
machine to receive a fax.
Setup to receive polling11
aMake sure you are in Fax mode  .
bPress...

Polling65
11
Polled transmit 
(Black & White only)
11
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
The document will be stored and can be 
retrieved by any other fax machine until you 
delete it from the memory. (See  Checking 
and canceling waiting jobs  on page 33.)
Set up for polled transmit11
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2,  6.  
Setup Send
6.Polled TX
dPress  aor b to choose  On (or...

Chapter 11
66