Brother Mfc 5490cn User Manual

Section II
FaxII
Sending a Fax28
Receiving a Fax35
Telephone Services and External devices40
Dialing and storing numbers50
Remote fax options (Black & White only)55
Printing Reports62
Polling64
 

28
5
Entering Fax mode5
Press (Fax) to enter Fax mode.
While the machine is faxing, the LCD will 
show the new job number and the memory 
available.The number of pages you can scan 
into the memory will vary depending on the 
data that is printed on them.
Faxing from the ADF5
aMake sure you are in Fax mode  .
bPlace the document face up in the ADF.
(See  Using the ADF  on page 17.)
cEnter the fax number using the dial pad, 
One Touch, Speed Dial or Search.
dPress Black Start  or Color Start .
The...

Sending a Fax29
5
Faxing A4 size documents 
from the scanner glass5
When documents are A4 size, you need to 
set scan size to A4. If you do not, the bottom 
portion of the faxes will be missing.
aMake sure you are in Fax mode  .
bPress 
Menu, 2, 2,  0.
cPress  aor b to choose  A4.
Press  OK.
dPress  Stop/Exit.
Color fax transmission5
Your machine can send a color fax to 
machines that support this feature.
Color faxes cannot be stored in the memory. 
When you send a color fax, the machine will 
send it...

Chapter 5
30
Canceling a Broadcast in 
progress5
aPress  Menu, 2, 5.
The LCD will show the Broadcast job 
number followed by the fax number (or 
name) being dialed (for example, 
#001 0123456789).
bPress  OK.
The LCD will show the following 
messages:
 
#001 0123456789
1.Clear 2.Exit
cPress  1 to cancel the fax number being 
dialed. The LCD will then show the 
following messages:
 
Broadcast#001
1.Clear 2.Exit
dPress  1 to cancel the Broadcast.
ePress  Stop/Exit .
Additional sending 
operations
5...

Sending a Fax31
5
Contrast5
If your document is very light or very dark, you 
may want to change the contrast. 
Use Light  when sending a light document.
Use  Dark  when sending a dark document.
aMake sure you are in Fax mode  .
bLoad your document.
cPress  Menu, 2, 2,  1.
dPress  aor b to choose  Auto, Light  or 
Dark . 
Press  OK. 
Note
Even if you choose  Light or Dark , the 
machine will send the fax using the  Auto 
setting in any of the following conditions:
• When you send a color fax.
• When you...

Chapter 5
32
Dual access 
(Black & White only)5
You can dial a number and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD shows the new job 
number and available memory.
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If the  Out of Memory  message appears 
while scanning a document, press 
Stop/Exit  to cancel or  Black Start to send 
the scanned pages....

Sending a Fax33
5
Delayed Faxing 
(Black & White only)5
During the day you can store up to 50 faxes 
in the memory to be sent within 24-hours. 
These faxes will be sent at the time of day you 
enter in step
d.
aMake sure you are in Fax mode  .
bLoad your document.
cPress  Menu, 2, 2,  3. 
Setup Send
3.Delayed Fax
dDo one of the following:
„ Press  OK to accept the displayed 
time.
„ Enter the time you want the fax to be 
sent (in 24-hour format).
(For example, enter 19:45 for 
7:45 PM.)
Press  OK.
Note...

Chapter 5
34
Sending a fax manually5
Manual transmission lets you hear the 
dialing, ringing and fax-receiving tones while 
sending a fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPick up the handset of an external 
telephone or press  Hook and listen for a 
dial tone.
dDial the fax number you want to call.
eWhen you hear the fax tone, press 
Black Start  or Color Start .
„ If you load the document on the 
scanner glass, press  1 to send the 
fax.
 
1.Send 2.Receive
fIf you picked up the...

35
6
6
Receive modes6
Choosing the correct Receive Mode6
The diagram below will help you choose the correct mode. For more detailed information on the 
receive modes see Using receive modes  on page 37 and Receive mode settings  on page 38.
If you are using the Distinctive Ring subscriber service see  Voice Mail on page 41 or  Distinctive 
Ring  on page 42. 
Receiving a Fax6
Will you be using a Distinctive Ring number for receiving faxes?  
Brother uses the term Distinctive Ring but different telephone...

Chapter 6
36
To set the receive mode follow the instructions below:6
aPress  Menu, 0, 1.
bPress  aor b to choose  Fax Only, Fax/Tel , External TAD  or Manual .
Press  OK.
cPress  Stop/Exit .
The LCD will display the current receive mode.
 
1 Current receive mode
Fax : Fax Only
2 Fax resolution
12/10 11:53  Fax
12/10 11:53  Fax
Res:Standard
1
2