Brother MFC 297C User Manual

							Telephone and External devices
41
7
External and extension 
telephones
7
Connecting an external or 
extension telephone7
You can connect a separate telephone as 
shown in the diagram below.
 
1 Extension telephone
2 External telephone
When you are using an external telephone, 
the LCD shows Telephone.
Operation from extension 
telephones7
If you answer a fax call on an extension or an 
external telephone plugged into the correct 
socket on the machine, you can make your 
machine take the call by using the Remote 
Activation Code. When you press the Remote 
Activation Code l51, the machine starts to 
receive the fax.
If the machine answers a voice call and 
pseudo/double-rings for you to take over, use 
the Remote Deactivation Code #51 to take 
the call at an extension telephone. (See F/T 
Ring Time (Fax/Tel mode only) on page 34.)
If you answer a call and no one is on 
the line:
7
You should assume that youre receiving a 
manual fax.
Press l 51 and wait for the chirp or until the 
LCD shows Receiving, and then hang up.
Note
You can also use the Fax Detect feature to 
make your machine automatically take the 
call. (See Fax Detect on page 35.)
 
Using extension telephones 
(For U.K. only)7
Your premises may already be wired with 
parallel extension telephones, or you may 
plan to add extension telephones to your line, 
as well as your machine. While the simplest 
arrangement is a straightforward parallel 
connection, there are some problems with 
this arrangement, the most obvious of which 
is inadvertent interruption of a facsimile 
transmission caused by someone picking up 
an extension telephone to make an outgoing 
call. Also, Remote Activation Code may not 
operate reliably in such a simple 
configuration.
This machine may also be set to make a 
delayed transmission (i.e. a transmission at a 
pre-set time). This pre-set job may coincide 
with someone picking up an extension 
handset.
These problems can easily be eliminated, if 
you arrange modification of your extension 
wiring circuit, such that extension devices are 
connected ‘downstream’ of your machine in a 
master/slave configuration (see fig. 2). In this 
configuration the machine can always detect 
whether a telephone is in use. Thus it will not 
attempt to seize the line during that time. This 
is known as ‘telephone off-hook detection.’
The inadvisable configuration is shown in 
figure 1, and the recommended master/slave 
configuration is shown in figure 2.
1
2
 
						

							Chapter 7
42
This new connection configuration can be 
arranged by contacting BT, Kingston upon 
Hull Telecommunications, your PBX 
maintainer or a qualified telephone 
installation company as appropriate. Simply 
explained, the extension telephone circuit 
should be terminated on a normal modular 
plug (BT 431A style), which in turn should be 
put into the modular socket of the white 
‘T’-shaped connector provided as part of the 
line cord assembly.
Inadvisable connection of extension 
sockets (Fig. 1.)
 7
1 Extension socket
2 Master socket
3 Incoming line
Recommended connection of extension 
sockets (Fig. 2.)
 7
1 Extension socket
2 Master socket
3 Incoming line
The fax machine must be plugged into the 
master socket.
Note
These telephones are now connected as 
external devices (see Connecting an 
external or extension telephone 
on page 41), because they are connected 
to the fax machine via the T-connector.
 
Using a cordless external 
telephone7
Once the base unit of the cordless telephone 
has been connected to the same telephone 
line as the machine (see External and 
extension telephones on page 41), it is easier 
to answer calls during the Ring Delay if you 
carry the cordless handset around with you. 
If you let the machine answer first, you will 
have to go to the machine so you can press 
Tel/R to send the call to the cordless handset.
Using remote codes7
Remote Activation Code7
If you answer a fax call on an extension 
telephone, you can tell your machine to 
receive it by dialling the Remote Activation 
Code 51. Wait for the chirping sounds then 
replace the handset. (See Fax Detect 
on page 35.)
If you answer a fax call at the external 
telephone, you can make the machine 
receive the fax by pressing Mono Start.
Remote Deactivation Code7
If you receive a voice call and the machine is 
in F/T mode, it will start to sound the F/T 
(double) ring after the initial ring delay. If you 
pick up the call on an extension telephone 
you can turn the F/T ring off by pressing #51 
(make sure you press this between the rings).
If the machine answers a voice call and 
pseudo/double rings for you to take over, you 
can take the call at the external telephone by 
pressing Tel/R.
FAX
112
3
FAX
11
2
3
 
						

							Telephone and External devices
43
7
Changing the remote codes7
If you want to use Remote Activation, you 
have to turn on the remote codes. The preset 
Remote Activation Code is 51. The preset 
Remote Deactivation Code is #51. If you 
want to, you can replace them with your own 
codes.
aPress Menu, 2, 1, 4. 
1.Setup Receive
 
4.Remote Codes
bPress aorb to choose On (or Off).
Press OK.
cEnter the new Remote Activation Code.
Press OK.
dEnter the new Remote Deactivation 
Code.
Press OK.
ePress Stop/Exit.
Note
• If you are always disconnected when 
accessing your external TAD remotely, try 
changing the Remote Activation Code and 
Remote Deactivation Code to another 
three-digit code using the numbers 0-9, , 
#.
• Remote Codes might not work with some 
telephone systems.
 
 
						

							44
8
How to Dial8
Manual dialling8
Press all of the digits of the fax or telephone 
number.
 
Speed Dialling8
aPress (Speed Dial).
 
bPress OK and the # (hash) key, and 
then the two digit Speed Dial number 
using the dial pad.
Note
If the LCD shows Not Registered 
when you enter a Speed Dial number, a 
number has not been stored at this 
location.
 
Search8
You can search for names you have stored in 
the Speed Dial memory. 
aPress (Speed Dial).
bPress aorb to choose Search.
Press OK.
cDo one of the following:
„To search numerically, press aorb 
to choose the number, and then 
press OK.
„To search alphabetically, enter the 
first letter of the name using the dial 
pad, then press dorc to choose the 
name, and then press OK.
Fax Redial8
If you are sending a fax manually and the line 
is busy, press Redial/Pause, and then press 
Mono Start or Colour Start to try again. If 
you want to make a second call to the last 
number dialled, you can save time by 
pressing Redial/Pause and Mono Start or 
Colour Start. 
Redial/Pause only works if you dialled from 
the control panel.
If you are sending a fax automatically and the 
line is busy, the machine will automatically 
redial up to three times at five minute 
intervals.
Note
In Real Time Transmission the automatic 
redial feature does not work when using 
the scanner glass.
 
Dialling and storing numbers8
 
						

							Dialling and storing numbers
45
8
Storing numbers8
You can set up your machine to do the 
following types of easy dialling: Speed Dial 
and Groups for broadcasting faxes. When 
you dial a Quick Dial number, the LCD shows 
the name, if you stored it, or the number.
Note
If you lose electrical power, the Quick Dial 
numbers that are in the memory will not be 
lost.
 
Storing a pause8
Press Redial/Pause to put a 3.5-second 
pause between numbers. If you are dialling 
overseas, you can press Redial/Pause as 
many times as needed to increase the length 
of the pause.
Storing Speed Dial numbers8
You can store up to 40 2-digit Speed Dial 
locations with a name. When you dial you will 
only have to press a few keys (For example: 
Speed Dial, OK, #, the two-digit number, 
and Mono Start or Colour Start).
aPress (Speed Dial) and aorb to 
choose Set Speed Dial.
Press OK.
bUse the dial pad to enter a 2-digit 
Speed Dial location number (01-40).
Press OK.
cEnter the fax or telephone number 
(up to 20 digits).
Press OK.
dDo one of the following:
„Enter the name (up to 16 characters) 
using the dial pad.
Press OK. (To help you enter letters, 
see Entering Text on page 119.)
„To store the number without a name, 
press OK.
eDo one of the following:
„To store another Speed Dial 
number, go to stepb.
„To finish the setting, press 
Stop/Exit.
Changing Speed Dial 
numbers8
If you try to store a Speed Dial number where 
a number has already been stored, the LCD 
will show the name or number that has been 
stored there, and will ask you to do one of the 
following: 
 
#05:MIKE
 
1.Change 2.Exit
„Press 1 to change the stored number.
„Press 2 to exit without making a change.
If you chose 1, you will be able to change the 
stored number and name, or enter a new one. 
Follow the instructions below:
aEnter a new number. Press OK.
bEnter a new name. Press OK.
„To change a character, use dorc to 
position the cursor under the character 
you want to change, then press 
Clear/Back. Re-enter the character.
„To finish the setting, press Stop/Exit.
 
						

							Chapter 8
46
Setting up groups for 
broadcasting8
Groups, which can be stored in a Speed Dial 
location, allow you to send the same fax 
message to many fax numbers by pressing 
only (Speed Dial), Search, OK, #, the 
two-digit location and Mono Start. First, youll 
need to store each fax number in a Speed-
Dial location. Then you can include them as 
numbers in the Group. Each Group uses up a 
Speed Dial location. You can have up to six 
Groups, or you can assign up to 39 numbers 
in a large Group.
(See Storing Speed Dial numbers 
on page 45 and Broadcasting (Monochrome 
only) on page 27.)
aPress (Speed Dial) and aorb to 
choose Setup Groups.
Press OK.
bUse the dial pad to enter the two-digit 
Speed Dial number where you want to 
store the Group.
Press OK.
cUse the dial pad to enter a Group 
number (1 to 6).
Press OK.
 
Setup Group:G0_
dTo add Speed Dial numbers follow the 
instructions below:
For example, for Speed Dial numbers 
05 and 09. Press  (Speed Dial), 05, 
(Speed Dial), 09.
The LCD shows:
 
G01:#05#09
ePress OK when you have finished 
adding numbers.
fUse the dial pad to enter a name for the 
Group.
Press OK.
Note
You can easily print a list of all your 
Speed Dial numbers. Numbers that are 
part of a group will be marked in the 
GROUP column. (See How to print a 
report on page 48.)
 
Combining Quick Dial 
numbers8
Sometimes you may want to choose from 
several long distance carriers when you 
make a call. Rates may vary depending on 
the time and destination. To take advantage 
of low rates, you can store the access codes 
of long-distance carriers and credit card 
numbers as Speed Dial numbers. You can 
store these long dialling sequences by 
dividing them and setting them up as 
separate Speed Dial numbers in any 
combination. You can even include manual 
dialling using the dial pad. (See Storing 
Speed Dial numbers on page 45.)
For example, you might have stored ‘555’ on 
Speed Dial #03 and ‘7000’ on Speed Dial 
#02. You can use them both to dial ‘555-7000’ 
if you press the following keys:
(Speed Dial), OK, #03, (Speed Dial), 
#02, and Start.
To temporarily change a number, you can 
substitute part of the number with manual 
dialling using the dial pad. For example, to 
change the number to 555-7001 you could 
press the following keys:
(Speed Dial), OK, #03, 7, 0, 0, 1 (on the 
dial pad), and Start.
You can also add a pause by pressing the 
Redial/Pause key.
 
						

							47
9
9
Fax reports9
You need to set up the Transmission 
Verification Report and Journal Period using 
the Menu key.
Transmission Verification 
Report9
You can use the Transmission Report as 
proof that you sent a fax. This report lists the 
time and date of transmission and whether 
the transmission was successful (OK). If you 
choose On or On+Image, the report will print 
for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to 
know which faxes you must send again. 
Choosing On+Image or Off+Image will print 
a section of the faxs first page on the report 
to help you remember.
When the Verification Report is turned Off or 
Off+Image , the Report will only print if there 
is a transmission error, and the fax could not 
be sent.
If you choose On+Image or Off+Image the 
image will only appear on the Transmission 
Verification Report if Real Time Transmission 
is set to Off. (See Real time transmission 
on page 30.)
aPress Menu, 2, 3, 1.
bPress aorb to choose Off+Image, On, 
On+Image or Off.
Press OK.
cPress Stop/Exit.
Fax Journal (activity report)9
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 
24 hours, 2 or 7 days). If you set the interval 
to Off, you can still print the report by 
following the steps in Reports on page 48. 
The default setting is Every 50 Faxes.
aPress Menu, 2, 3, 2.
bPress aorb to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask 
you to choose the first day for the 7-day 
countdown.)
„6, 12, 24 hours, 2 or 7 days
The machine will print the report at 
the chosen time and then erase all 
jobs from its memory. If the 
machines memory is filled with the 
maximum 200 jobs before the time 
you chose has passed, the machine 
will print the Journal early and then 
erase all jobs from the memory. If 
you want an extra report before it is 
due to print, you can print it without 
erasing the jobs from the memory.
„Every 50 Faxes
The machine will print the Journal 
when the machine has stored 50 
jobs.
cEnter the time to start printing in 24-hour 
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
dPress Stop/Exit.
Printing Reports9
 
						

							Chapter 9
48
Reports9
The following reports are available: 
1.XMIT Verify
Prints a Transmission Verification Report for 
your last transmission.
2.Help List
A help list showing how to program your 
machine.
3.Quick Dial
Lists names and numbers stored in the 
Speed Dial memory, in numerical order.
4.Fax Journal
Lists information about the last incoming and 
outgoing faxes. 
(TX: Transmit.) (RX: Receive.)
5.User Settings
Lists your settings.
How to print a report9
aPress Menu, 5.
bDo one of the following:
„Press aorb to choose the report you 
want. Press OK.
„Enter the number of the report you 
want to print. For example, press 2 to 
print the help list.
cPress Mono Start.
dPress Stop/Exit.
 
						

							Section III
CopyIII
Making copies50
 
						

							50
10
How to copy10
Entering Copy mode10
Press (Copy) to enter Copy mode. The 
default setting is Fax. You can change the 
number of seconds or minutes that the 
machine stays in Copy mode. (See Mode 
Timer on page 19.)
 
The LCD shows the default copy setting:
 
1 Copy Ratio
2 Quality
3 No of Copies
Making a single copy10
aMake sure you are in Copy mode  .
bLoad your document.
(See Loading documents on page 17.)
cPress Mono Start or Colour Start.
Making multiple copies10
You can make up to 99 copies in one print 
run.
aMake sure you are in Copy mode  .
bLoad your document.
(See Loading documents on page 17.)
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Mono Start or Colour Start.
Note
(MFC-290C and MFC-297C only)
To sort your copies, press the 
Copy Options key. (See Sorting copies 
using the ADF (Monochrome only) 
(MFC-290C and MFC-297C only) 
on page 55.)
 
Stop copying10
To stop copying, press Stop/Exit.
Making copies 10
123