Brother MFC 295CN User Manual

Telephone Services and External devices
47
7 Recording an outgoing 
message (OGM) on an 
external TAD7
Timing is important in recording this 
message. The message sets up the ways to 
handle both manual and automatic fax 
reception.
aRecord 5 seconds of silence at the 
beginning of your message. (This allows 
your machine time to listen for the fax 
CNG tones of automatic transmissions 
before they stop.)
bLimit your speaking to 20 seconds.
cEnd your 20-second message by giving 
your Fax Receive Code for...

Chapter 7
48
Converting telephone wall outlets7
There are three ways to convert to an RJ11 
jack. The first two ways may require help from 
the telephone company. You can change the 
wall outlets from one RJ14 jack to two RJ11 
jacks. Or you can have an RJ11 wall outlet 
installed and slave or jump one of the 
telephone numbers to it.
The third way is the easiest: Buy a triplex 
adapter. You can plug a triplex adapter into 
an RJ14 outlet. It separates the wires into two 
separate RJ11 jacks (Line 1,...

Telephone Services and External devices
49
7
Multi-line connections (PBX)7
We suggest you ask the company who 
installed your PBX to connect your machine. 
If you have a multi line system we suggest 
you ask the installer to connect the unit to the 
last line on the system. This prevents the 
machine being activated each time the 
system receives telephone calls. If all 
incoming calls will be answered by a 
switchboard operator we recommend that 
you set the Receive Mode to Manual.
We cannot guarantee...

Chapter 7
50
Using external and extension 
telephones7
Using extension telephones:7
If you answer a fax call at an extension 
telephone, you can make your machine 
receive the fax by pressing the Fax Receive 
Code l51. 
If the machine answers a voice call and 
pseudo/double-rings for you to take over, you 
can take the call at an extension telephone by 
pressing the Telephone Answer Code #51. 
(See F/T Ring Time (Fax/Tel mode only) 
on page 38.)
Using an external telephone 
(connected to the EXT. jack of...

Telephone Services and External devices
51
7
Changing the remote codes7
The preset Fax Receive Code is l51. The 
preset Telephone Answer Code is #51. If 
you want to, you can replace them with your 
own codes.
aPress Menu, 2, 1, 4. 
1.Setup Receive
 
4.Remote Codes
bPress aorb to choose On (or Off).
Press OK.
cEnter the new Fax Receive Code.
Press OK.
dEnter the new Telephone Answer Code.
Press OK.
ePress Stop/Exit.
Note
• If you are always disconnected when 
accessing your external TAD remotely, try...

52
8
How to Dial8
Manual dialing8
Press all of the digits of the fax or telephone 
number.
 
Speed Dialing8
aPress (Speed Dial).
 
bPress OK and the # (pound) key, and 
then the two digit Speed Dial number 
using the dial pad.
Note
If the LCD shows Not Registered 
when you enter a Speed Dial number, a 
number has not been stored at this 
location.
 
Search8
You can search for names you have stored in 
the Speed Dial memory.
aPress (Speed Dial).
bPress aorb to choose Search.
Press OK.
cDo one of the...

Dialing and storing numbers
53
8
Storing numbers8
You can set up your machine to do the 
following types of easy dialing: Speed Dial 
and Groups for broadcasting faxes. When 
you dial a Quick Dial number, the LCD shows 
the name, if you stored it, or the number.
Note
If you lose electrical power, the Quick Dial 
numbers that are in the memory will not be 
lost.
 
Storing a pause8
Press Redial/Pause to put a 3.5-second 
pause between numbers. If you are dialing 
overseas, you can press Redial/Pause as...

Chapter 8
54
Setting up groups for 
broadcasting8
If you regularly want to send the same fax 
message to many fax numbers you can set 
up a Group. Groups are stored on a 
Speed Dial number. Each group uses up a 
Speed Dial location. You can then send the 
fax message to all the numbers stored in a 
group just by entering a Speed Dial number, 
and then pressing Black Start.
Before you can add numbers to a Group, you 
need to store them as Speed Dial numbers. 
You can have up to six small Groups, or you...

55
9
9
Fax reports9
You need to set up the Transmission 
Verification Report and Journal Period using 
the Menu key.
Transmission Verification 
Report9
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the sender’s name or fax number, 
the time and date of transmission, duration of 
transmission, number of pages sent, and 
whether or not the transmission was 
successful.
There are several settings available for the 
Transmission Verification Report:
„On:...

Chapter 9
56
Fax Journal (activity report)9
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 
24 hours, 2 or 7 days). If you set the interval 
to Off, you can still print the report by 
following the steps in How to print a report 
on page 56. The default setting is 
Every 50 Faxes.
aPress Menu, 2, 3, 2.
bPress aorb to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask 
you to choose the first day for the 7-day 
countdown.)
If you choose Every...