Brother MFC 295CN User Manual

Receiving a Fax
37
6
Using receive modes6
Some receive modes answer automatically 
(Fax Only and Fax/Tel). You may want to 
change the ring delay before using these 
modes. (See Ring Delay on page 38.)
Fax Only6
Fax Only mode will automatically answer 
every call as a fax call.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognizing 
whether they are fax or voice calls and 
dealing with them in one of the following 
ways:
„Faxes will be automatically received.
„Voice calls...

Chapter 6
38
Receive Mode settings6
Ring Delay6
The Ring Delay sets the number of times the 
machine rings before it answers in Fax Only 
or Fax/Tel mode. If you have external or 
extension telephones on the same line as the 
machine keep the ring delay setting of 4 rings. 
(See Using external and extension 
telephones on page 50 and Easy Receive 
on page 39.)
aPress Menu, 2, 1, 1.
bPress aorb to choose how many times 
the line rings before the machine 
answers.
Press OK.
If you choose 00 the line will...

Receiving a Fax
39
6
Easy Receive6
If Easy Receive is On:6
The machine can receive a fax automatically, 
even if you answer the call. When you see 
Receiving on the LCD or hear a click on the 
phone line through the handset you are 
using, just replace the handset. Your 
machine will do the rest.
If Easy Receive is Off:6
If you are at the machine and answer a call 
first by lifting a handset, press Black Start or 
Color Start then press 2 to receive.
If you answered at an extension telephone 
press l 5...

Chapter 6
40
Receiving faxes into memory 
when the paper tray is empty6
As soon as the paper tray becomes empty 
during fax reception, the LCD will display 
No Paper Fed, asking you to put paper in 
the paper tray. (See Loading paper and other 
print media on page 8.)
The machine will carry on receiving the fax, 
with the remaining pages being stored in 
memory, if enough memory is available.
Further incoming faxes will also be stored into 
memory until the memory is full. When the 
memory is full the...

41
7
7
Voice Operations7
Tone or pulse (Canada only)7
If you are using the external telephone and 
have a pulse dialing service, but need to send 
tone signals (for example, for telephone 
banking), follow the instructions below:
aLift the handset of the external 
telephone.
bPress # on the control panel of your 
machine. Any digits dialed after this will 
send tone signals.
When you hang up, the machine will 
return to the pulse dialing service.
Fax/Tel mode7
When the machine is in Fax/Tel mode, it will...

Chapter 7
42
To avoid conflicts between your Brother 
machine and your voice mail service, do one 
of the following:
Get the Distinctive Ring service from your 
telephone company. Distinctive Ring is a 
feature of your Brother machine that allows a 
person with one line to receive fax and voice 
calls through two different phone numbers on 
that one line. Brother uses the term 
‘Distinctive Ring’, but telephone companies 
market the service under a variety of names, 
such as Custom Ringing, Personalized...

Telephone Services and External devices
43
7
What does Brothers ‘Distinctive Ring’ 
do?
7
The Brother machine has a Distinctive Ring 
feature that allows you to use your machine to 
take full advantage of the telephone 
companys Distinctive Ring service. The new 
telephone number on your line can just 
receive faxes.
Do you have Voice Mail?7
If you have Voice Mail on the telephone line 
that you will install your new machine on, 
there is a strong possibility that Voice Mail 
and the machine will...

Chapter 7
44
Registering the Distinctive Ring 
pattern
7
Very Important!
After you have set the Distinctive Ring feature 
to On, your Distinctive Ring number will 
receive faxes automatically. The receive 
mode is set to Manual and you cannot 
change it to another mode while Distinctive 
Ring is set to On. This ensures the Brother 
machine will only answer the Distinctive Ring 
number and not interfere when your main 
telephone number is called.
aPress Menu, 2, 0, 2. 
0.Miscellaneous
 
2.Distinctive...

Telephone Services and External devices
45
7
Viewing the Caller ID List7
Your machine stores information for the last 
thirty calls in the Caller ID list. You can view 
or print this list. When the thirty-first call 
comes in to the machine, it replaces 
information about the first call.
aPress Menu, 2, 0, 3.
bPress aorb to choose Display#.
Press OK.
The Caller ID of the last call will appear 
on the LCD display. If no ID is stored, 
the beeper will sound and 
No Caller ID will appear on the LCD...

Chapter 7
46
Note
• If you do not receive all your faxes, reduce 
the Ring Delay setting on your external 
TAD.
•If You Subscribe to your Telephone 
companys Distinctive Ring Service:
You may connect an external TAD to a 
separate wall jack only if you subscribe to 
your telephone companys Distinctive 
Ring service, have registered the 
distinctive ring pattern on your machine, 
and use that number as a fax number. The 
recommended setting is at least four rings 
on the external TAD when you have the...