Brother MFC 250C User Manual

							Telephone Services and External devices
47
7
Multi-line connections (PBX)7
We suggest you ask the company who 
installed your PBX to connect your machine. 
If you have a multi line system we suggest 
you ask the installer to connect the unit to the 
last line on the system. This prevents the 
machine being activated each time the 
system receives telephone calls. If all 
incoming calls will be answered by a 
switchboard operator we recommend that 
you set the Receive Mode to Manual.
We cannot guarantee that your machine will 
operate properly under all circumstances 
when connected to a PBX. Any difficulties 
with sending or receiving faxes should be 
reported first to the company who handles 
your PBX.
External and extension 
telephones
7
Connecting an external or 
extension telephone7
You can connect a separate telephone 
directly to your machine as shown in the 
diagram below.
Connect the telephone line cord to the jack 
labeled EXT.
Before you connect the external telephone, 
remove the protective cap (3) from the EXT. 
jack on the machine.
 
1 Extension telephone
2 External telephone
When you are using an external telephone, 
the LCD shows Telephone.
1
2
3
 
						

							Chapter 7
48
Using external and extension 
telephones7
Using extension telephones:7
If you answer a fax call at an extension 
telephone, you can make your machine 
receive the fax by pressing the Fax Receive 
Code l 51. If the machine answers a voice 
call and pseudo/double-rings for you to take 
over, you can take the call at an extension 
telephone by pressing the Telephone Answer 
Code #51. (See F/T Ring Time (Fax/Tel 
mode only) on page 36.)
Using an external telephone 
(connected to the EXT. jack of the 
machine):
7
If you answer a fax call at the external 
telephone, you can make the machine 
receive the fax by pressing Black Start, and 
choosing 2.Receive.
If the machine answers a voice call and 
pseudo/double-rings for you to take over, you 
can take the call at the external telephone by 
pressing Hook.
If you answer a call and no one is on 
the line:
7
You should assume that youre receiving a 
manual fax.
Press l 51 and wait for the chirp or until the 
LCD shows Receiving, and then hang up.
Note
You can also use the Easy Receive 
feature to make your machine 
automatically take the call. (See Easy 
Receive on page 37.)
 
Using a non-Brother cordless 
external telephone7
If your non-brother cordless telephone is 
connected to the EXT. jack of the machine 
and you typically carry the cordless handset 
elsewhere, it is easier to answer calls during 
the Ring Delay. 
If you let the machine answer first, you will 
have to go to the machine so you can press 
Hook to send the call to the cordless handset.
Using remote codes7
Fax Receive Code7
If you answer a fax call on an extension 
telephone, you can tell your machine to 
receive it by dialing the Fax Receive Code 
51. Wait for the chirping sounds then 
replace the handset. (See Easy Receive 
on page 37.)
If you answer a fax call at the external 
telephone, you can make the machine 
receive the fax by pressing Black Start, and 
choosing 2.Receive.
Telephone Answer Code7
If you receive a voice call and the machine is 
in F/T mode, it will start to sound the F/T 
(double) ring after the initial ring delay. If you 
pick up the call on an extension telephone 
you can turn the F/T ring off by pressing #51 
(make sure you press this between the rings).
If the machine answers a voice call and 
pseudo/double rings for you to take over, you 
can take the call at the external telephone by 
pressing Hook.
 
						

							Telephone Services and External devices
49
7
Changing the remote codes7
The preset Fax Receive Code is 51. The 
preset Telephone Answer Code is #51. If 
you want to, you can replace them with your 
own codes.
aPress Menu, 2, 1, 4. 
1.Setup Receive
 
4.Remote Codes
bPress aorb to choose On (or Off).
Press OK.
cEnter the new Fax Receive Code.
Press OK.
dEnter the new Telephone Answer Code.
Press OK.
ePress Stop/Exit.
Note
• If you are always disconnected when 
accessing your external TAD remotely, try 
changing the Fax Receive Code and 
Telephone Answer Code to another 
three-digit code (such as ### and 999).
• Remote Codes might not work with some 
telephone systems.
 
 
						

							50
8
How to Dial8
Manual dialing8
Press all of the digits of the fax or telephone 
number.
 
Speed Dialing8
aPress (Speed Dial). 
bPress OK and the # (pound) key, and 
then the two digit Speed Dial number 
using the dial pad.
Note
If the LCD shows Not Registered 
when you enter a Speed Dial number, a 
number has not been stored at this 
location.
 
Search8
You can search for names you have stored in 
the Speed Dial memory.
aPress (Speed Dial).
bPress aorb to choose Search.
Press OK.
cDo one of the following:
„To search numerically, press aorb 
to choose the number, and then 
press OK.
„To search alphabetically, enter the 
first letter of the name using the dial 
pad, then press dorc to choose the 
name, and then press OK.
Fax Redial8
If you are sending a fax manually and the line 
is busy, press Redial/Pause, and then press 
Black Start or Color Start to try again. If you 
want to make a second call to the last number 
dialed, you can save time by pressing 
Redial/Pause and Black Start or 
Color Start. 
Redial/Pause only works if you dialed from 
the control panel.
If you are sending a fax automatically and the 
line is busy, the machine will automatically 
redial one time after five minutes.
Note
In Real Time Transmission the automatic 
redial feature does not work when using 
the scanner glass.
 
Dialing and storing numbers8
 
						

							Dialing and storing numbers
51
8
Storing numbers8
You can set up your machine to do the 
following types of easy dialing: Speed Dial 
and Groups for broadcasting faxes. When 
you dial a Quick Dial number, the LCD shows 
the name, if you stored it, or the number.
Note
If you lose electrical power, the Quick Dial 
numbers that are in the memory will not be 
lost.
 
Storing a pause8
Press Redial/Pause to put a 3.5-second 
pause between numbers. If you are dialing 
overseas, you can press Redial/Pause as 
many times as needed to increase the length 
of the pause.
Storing Speed Dial numbers8
You can store up to 40 2-digit Speed Dial 
locations with a name. When you dial you will 
only have to press a few keys (For example: 
Speed Dial, OK, #, the two-digit number, 
and Black Start or Color Start).
aPress (Speed Dial) and aorb to 
choose Set Speed Dial.
Press OK.
bUse the dial pad to enter a 2-digit 
Speed Dial location number (01-40).
Press OK.
cEnter the fax or telephone number 
(up to 20 digits).
Press OK.
dDo one of the following:
„Enter the name (up to 16 characters) 
using the dial pad.
Press OK. (To help you enter letters, 
see Entering Text on page 130.)
„To store the number without a name, 
press OK.
eDo one of the following:
„To store another Speed Dial 
number, go to stepb.
„To finish the setting, press 
Stop/Exit.
Changing Speed Dial 
numbers8
If you try to store a Speed Dial number where 
a number has already been stored, the LCD 
will show the name or number that has been 
stored there, and will ask you to do one of the 
following: 
 
#05:MIKE
 
1.Change 2.Exit
„Press 1 to change the stored number.
„Press 2 to exit without making a change.
If you chose 1, you will be able to change the 
stored number and name, or enter a new one. 
Follow the instructions below:
aEnter a new number. Press OK.
bEnter a new name. Press OK.
„To change a character, use dorc to 
position the cursor under the character 
you want to change, then press 
Clear/Back. Re-enter the character.
„To finish the setting, press Stop/Exit.
 
						

							Chapter 8
52
Setting up groups for 
broadcasting8
If you regularly want to send the same fax 
message to many fax numbers you can set 
up a Group. Groups are stored on a 
Speed Dial number. Each group uses up a 
Speed Dial location. You can then send the 
fax message to all the numbers stored in a 
group just by entering a Speed Dial number, 
and then pressing Black Start.
Before you can add numbers to a Group, you 
need to store them as Speed Dial numbers. 
You can have up to six small Groups, or you 
can assign up to 39 numbers to one large 
Group.
aPress (Speed Dial) and aorb to 
choose Setup Groups.
Press OK.
bUse the dial pad to enter the two-digit 
Speed Dial number where you want to 
store Group.
Press OK.
cUse the dial pad to enter a Group 
number (1 to 6).
Press OK.
 
Setup Group:G0_
dTo add Speed Dial numbers follow the 
instructions below:
For example, for Speed Dial numbers 
05 and 09. Press  (Speed Dial), 05, 
(Speed Dial), 09.
The LCD shows: #05#09.
 
G01:#05#09
ePress OK when you have finished 
adding numbers.
fUse the dial pad to enter a name for the 
Group.
Press OK.
Note
You can easily print a list of all your 
Speed Dial numbers. Numbers that are 
part of a group will be marked in the 
GROUP column. (See How to print a 
report on page 54.)
 
Dialing access codes and 
credit card numbers8
You can combine more than one Quick Dial 
number when you dial. This feature may be 
useful if you need to dial an access code for 
a cheaper rate long distance carrier.
For example, you might have stored ‘555’ on 
Speed Dial #03 and ‘7000’ on Speed Dial 
#02. You can use them both to dial ‘555-7000’ 
if you press the following keys:
(Speed Dial), OK, #03, (Speed Dial), 
#02, and Start.
Numbers can be added manually by entering 
them on the dial pad:
(Speed Dial), OK, #03, 7, 0, 0, 1 (on the 
dial pad), and Start.
This would dial ‘555–7001’. You can also add 
a pause by pressing the Redial/Pause key.
 
						

							53
9
9
Fax reports9
You need to set up the Transmission 
Verification Report and Journal Period using 
the Menu key.
Transmission Verification 
Report9
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the sender’s name or fax number, 
the time and date of transmission, duration of 
transmission, number of pages sent, and 
whether or not the transmission was 
successful.
There are several settings available for the 
Transmission Verification Report:
„On:  Prints a report after every fax you 
send.
„On+Image:  Prints a report after every fax 
you send. A portion of the fax’s first page 
appears on the report.
„Off:  Prints a report only if your fax is 
unsuccessful due to a transmission error. 
Off is the default setting.
„Off+Image:  Prints a report only if your 
fax is unsuccessful due to a transmission 
error. A portion of the fax’s first page 
appears on the report.
aPress Menu, 2, 3, 1.
bPress aorb to choose Off+Image, On, 
On+Image or Off.
Press OK.
cPress Stop/Exit.
Note
• If you choose On+Image or Off+Image, 
the image will only appear on the 
Transmission Verification Report if Real 
Time Transmission is set to Off. (See Real 
time transmission on page 30.)
• If your transmission is successful, OK will 
appear next to RESULT on the 
Transmission Verification Report. If 
transmission is not successful, NG will 
appear next to RESULT.
 
Printing Reports9
 
						

							Chapter 9
54
Fax Journal (activity report)9
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 
24 hours, 2 or 7 days). If you set the interval 
to Off, you can still print the report by 
following the steps in How to print a report 
on page 54. The default setting is 
Every 50 Faxes.
aPress Menu, 2, 3, 2.
bPress aorb to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask 
you to choose the first day for the 7-day 
countdown.)
„6, 12, 24 hours, 2 or 7 days
The machine will print the report at 
the chosen time and then erase all 
jobs from its memory. If the 
machines memory becomes full with 
200 jobs before the time you chose 
has passed, the machine will print 
the Journal early and then erase all 
jobs from the memory. If you want an 
extra report before it is due to print, 
you can print it without erasing the 
jobs from the memory.
„Every 50 Faxes
The machine will print the Journal 
when the machine has stored 
50 jobs.
cEnter the time to start printing in 24-hour 
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
dPress Stop/Exit.
Reports9
The following reports are available: 
1.Transmission
Prints a Transmission Verification Report for 
your last transmission.
2.Help List
A help list showing how to program your 
machine.
3.Quick Dial
Lists names and numbers stored in the 
Speed Dial memory, in numerical order.
4.Fax Journal
Lists information about the last incoming and 
outgoing faxes. 
(TX: Transmit.) (RX: Receive.)
5.User Settings
Lists your settings.
How to print a report9
aPress Menu, 5.
bDo one of the following:
„Press aorb to choose the report you 
want. Press OK.
„Enter the number of the report you 
want to print. For example, press 2 to 
print the help list.
cPress Black Start.
dPress Stop/Exit.
 
						

							Section III
CopyIII
Making copies56
 
						

							56
10
How to copy10
Entering Copy mode10
Press (Copy) to enter Copy mode. The 
default setting is Fax. You can change the 
number of seconds or minutes that the 
machine stays in Copy mode. (See Mode 
Timer on page 19.)
 
The LCD shows the default copy setting:
 
1 Copy Ratio
2 Quality
3 No. of Copies
Making a single copy10
aMake sure you are in Copy mode  .
bLoad your document.
(See Loading documents on page 17.)
cPress Black Start or Color Start.
Making multiple copies10
You can make up to 99 copies.
aMake sure you are in Copy mode  .
bLoad your document.
(See Loading documents on page 17.)
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Black Start or Color Start.
Note
(MFC-290C only)
To sort your copies, press the 
Copy Options key. (See Sorting copies 
using the ADF (Black & White only) 
(MFC-290C only) on page 61.)
 
Stop copying10
To stop copying, press Stop/Exit.
Making copies 10
123