Brother MFC 250C User Manual

							Sending a Fax
27
5 Setting scanner glass size for 
faxing5
When documents are A4 size, you need to 
set scan size to A4. If you do not, the bottom 
portion of the faxes will be missing.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 0.
cPress aorb to choose A4.
Press OK.
dPress Stop/Exit.
Color fax transmission5
Your machine can send a color fax to 
machines that support this feature.
Color faxes cannot be stored in the memory. 
When you send a color fax, the machine will 
send it in real time (even if Real Time TX is 
set to Off). 
Canceling a fax in progress5
If you want to cancel a fax while the machine 
is scanning, dialing or sending, press 
Stop/Exit.
Broadcasting 
(Black & White only)
5
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, Speed Dial 
numbers and up to 50 manually dialed 
numbers in the same broadcast. 
After the broadcast is finished, a Broadcast 
Report will be printed.
aMake sure you are in Fax mode  .
bLoad your document.
cEnter a number.
Press OK.
You can use either a Speed Dial, a 
Group or a manually entered number 
using the dial pad.
dRepeat c until you have entered all the 
fax numbers to be included in the 
broadcast.
ePress Black Start.
Note
• If you have not used up any of the 
numbers for Groups, you can ‘broadcast’ 
faxes to as many as 90 different numbers. 
• The available memory will vary depending 
on the types of jobs in the memory and the 
number of locations used for 
broadcasting. If you broadcast to the 
maximum numbers available, you will not 
be able to use dual access.
• If the memory is full, press Stop/Exit to 
stop the job. If more than one page has 
been scanned, press Black Start to send 
the portion that is in the memory.
 
 
						

							Chapter 5
28
Canceling a Broadcast in 
progress5
aPress Menu, 2, 4.
The LCD will show the Broadcast job 
number followed by the fax number (or 
name) being dialed (for example, #001 
0123456789).
bPress OK.
The LCD will show the following 
message:
 
#001 0123456789
 
1.Clear 2.Exit
cPress 1 to cancel the fax number being 
dialed.
The LCD will then show the following 
messages:
 
Broadcast#001
 
1.Clear 2.Exit
dPress 1 to cancel the Broadcast.
ePress Stop/Exit.
Additional sending 
operations
5
Sending faxes using multiple 
settings5
When you send a fax you can choose any 
combination of these settings: resolution, 
contrast, scan size, overseas mode and real 
time transmission.
aMake sure you are in Fax mode  .
bLoad your document.
cChoose a setting you want to change in 
the Setup Send menu (Menu, 2, 2).
Press OK.
dChoose the option you want for the 
setting.
Press OK.
eDo one of the following: 
Other Settings
 
1.Yes 2.No
„Press 1 to change another setting.
„Press 2 when you have finished 
choosing your settings.
fSend the fax as normal.
 
						

							Sending a Fax
29
5
Contrast5
If your document is very light or very dark, you 
may want to change the contrast. 
Use Light when sending a light document.
Use Dark when sending a dark document.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 1.
dPress aorb to choose Auto, Light or 
Dark. 
Press OK. 
Note
Even if you choose Light or Dark, the 
machine will send the fax using the Auto 
setting in any of the following conditions:
• When you send a color fax.
• When you choose Photo as the Fax 
Resolution.
 
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution. Resolution can 
be changed for the next fax or for all faxes.
To change the fax resolution for the 
next fax
5
aMake sure you are in Fax mode  .
bLoad your document.
cPress Fax Resolution then a or b to 
choose the resolution.
Press OK.
To change the default fax resolution5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 2.
cPress aorb to choose the resolution 
you want.
Press OK. 
Note
You can choose four different resolution 
settings for black & white faxes and two for 
color.
If you choose S.Fine or Photo and then 
use the Color Start key to send a fax, the 
machine will send the fax using the Fine 
setting.
 
Black & White 
StandardSuitable for most typed 
documents.
FineGood for small print and 
transmits a little slower than 
Standard resolution.
S.FineGood for small print or artwork 
and transmits slower than Fine 
resolution.
PhotoUse when the document has 
varying shades of gray or is a 
photograph. This has the 
slowest transmission.
Color
StandardSuitable for most typed 
documents.
FineUse when the document is a 
photograph. The transmission 
time is slower than Standard 
resolution.
 
						

							Chapter 5
30
Dual access 
(Black & White only)5
You can dial a number and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD shows the new job 
number and available memory.
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If the Out of Memory message appears 
while scanning a document, press 
Stop/Exit to cancel or Black Start to send 
the scanned pages.
 
Real time transmission5
When you are sending a fax, the machine will 
scan the document into the memory before 
sending. Then, as soon as the telephone line 
is free, the machine will start dialing and 
sending.
If the memory is full and you are sending a 
black & white fax from the ADF, the machine 
will send the document in real time (even if 
Real Time TX is set to Off). Color faxes 
and faxes from the scanner glass cannot be 
sent until you clear some of the memory.
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can set 
Real Time TX to On for all documents or 
Next Fax Only for the next fax only.
Note
In Real Time Transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
Sending in real time for all faxes5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 3. 
3.Real Time TX
 
Realtime TX:On
cPress aorb to choose 
Realtime TX:On or 
Realtime TX:Off.
Press OK.
Sending in real time for the next fax 
only
5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 3.
cPress aorb to choose 
Next Fax Only. Press OK.
dPress aorb to choose Off or On.
ePress OK.
Note
In real time transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
 
						

							Sending a Fax
31
5
Overseas Mode5
If you are having difficulty sending a fax 
overseas due to possible interference on the 
telephone line, we recommend that you turn 
on the Overseas mode. After you send a fax 
using this feature, the feature will turn itself 
off.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 4.
dPress aorb to choose On (or Off).
Press OK.
Checking and canceling 
waiting jobs5
You can check which jobs are still waiting in 
the memory to be sent and cancel a job. (If 
there are no jobs, the LCD shows 
No Jobs Waiting.)
aPress Menu, 2, 4.
Any waiting jobs appear on the LCD.
bPress aorb to scroll through the jobs 
and choose the job you want to cancel. 
Press OK.
cDo one of the following:
„Press 1 to cancel it.
„Press 2 to exit without canceling.
dWhen you have finished, press 
Stop/Exit.
Sending a fax manually5
Manual transmission lets you hear the 
dialing, ringing and fax-receiving tones while 
sending a fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPick up the handset of an external 
telephone or press Hook and listen for a 
dial tone.
dDial the fax number you want to call.
eWhen you hear the fax tone, press 
Black Start or Color Start.
„If you load the document on the 
scanner glass, press 1 to send the 
fax.
 
1.Send 2.Receive
fIf you picked up the handset of an 
external telephone replace it. 
 
						

							Chapter 5
32
Sending a fax at the end of a 
conversation5
At the end of a conversation you can send a 
fax to the other party before you both hang 
up.
aAsk the other party to wait for fax tones 
(beeps) and then to press the Start or 
Send key before hanging up.
bMake sure you are in Fax mode  . 
cLoad your document.
dPress Black Start or Color Start.
„If you load the document on the 
scanner glass, press 1 to send the 
fax.
 
1.Send 2.Receive
eReplace the handset of an external 
telephone.
Out of Memory message5
If you get an Out of Memory message 
while scanning the first page of a fax, press 
Stop/Exit to cancel the fax. 
If you get an Out of Memory message 
while scanning a subsequent page, you will 
have the option to press Black Start or 
Color Start to send the pages scanned so 
far, or to press Stop/Exit to cancel the 
operation.
Note
If you get an Out of Memory message 
while faxing and you do not want to delete 
your stored faxes to clear the memory, 
you can send the fax in real time. (See 
Real time transmission on page 30.)
 
 
						

							33
6
6
Receive modes6
Choosing the Receive Mode6
The diagram below will help you choose the correct mode. For more detailed information on the 
receive modes see Using receive modes on page 35 and Receive mode settings on page 36.
Receiving a Fax6
Will you be using a Distinctive Ring number for receiving faxes? 
Brother uses the term Distinctive Ring but different telephone companies may have other names for this 
service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Ring, Ident-A-Call, 
Data Ident-A-Call, Smart Ring and SimpleBiz Fax & Alternate Number Ringing. See Distinctive Ring 
on page 40 for instruction on setting up your machine using this feature.
Will you be using Voice Mail on the same telephone line as your Brother machine? 
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility 
that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See 
Voice Mail on page 39 for instructions on setting up your machine using this service.
Will you be using a Telephone Answering Device on the same telephone line as your Brother 
machine? 
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are 
stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. 
See External TAD on page 35.
Will you be using your Brother machine on a dedicated fax line? 
Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See 
Fax Only on page 35.
Will you be using your Brother machine on the same line as your telephone? 
Do you want to receive voice calls and faxes automatically?
The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the 
same line. Choose Fax/Tel as your receive mode. See Fax/Tel on page 35. 
Important Note: You cannot receive voice messages on either Voice Mail or an answering machine 
with the Fax/Tel mode.
Do you expect to receive very few faxes? 
Choose Manual as your receive mode. You control the telephone line and must answer every call 
yourself. See Manual on page 35.
 
						

							Chapter 6
34
To set the receive mode follow the instructions below.
aPress Menu, 0, 1.
bPress aorb to choose Fax Only, Fax/Tel, External TAD or Manual.
Press OK.
cPress Stop/Exit.
The LCD will display the current receive mode.
 
1 Current receive mode
Fax: Fax Only
12/10 11:53  Fax
12/10 11:53  Fax
1
 
						

							
Receiving a Fax35
6
Using receive modes6
Some receive modes answer automatically 
(Fax Only  and Fax/Tel ). You may want to 
change the ring delay before using these 
modes. (See  Ring Delay on page 36.)
Fax Only6
Fax Only mode will automatically answer 
every call as a fax call.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognizing 
whether they are fax or voice calls and 
dealing with them in one of the following 
ways:
„ Faxes will be automatically received.
„ Voice calls will start the F/T ring to tell you 
to pick up the line. The F/T ring is a fast 
pseudo/double-ring made by your 
machine.
(Also see  F/T Ring Time (Fax/Tel mode only)  
on page 36 and  Ring Delay on page 36.)
Manual6
Manual mode turns off all automatic 
answering functions unless you are using the 
Distinctive Ring Receive feature.
To receive a fax in manual mode lift the 
handset of an external telephone or press 
Hook. When you hear fax tones (short 
repeating beeps), press  Black Start or 
Color Start , and choose  2.Receive. You 
can also use the Easy Receive feature to 
receive faxes by lifting a handset on the same 
line as the machine.
(Also see  Easy Receive  on page 37.)
External TAD6
External TAD mode lets an external 
answering device manage your incoming 
calls. Incoming calls will be dealt with in one 
of the following ways:
„ Faxes will be automatically received.
„ Voice callers can record a message on the 
external TAD.
(For more information see  Connecting an 
external TAD (telephone answering device)  
on page 43.)
 
						

							Chapter 6
36
Receive mode settings6
Ring Delay6
The Ring Delay sets the number of times the 
machine rings before it answers in Fax Only 
or Fax/Tel mode. If you have external or 
extension telephones on the same line as the 
machine keep the ring delay setting of 4 rings. 
(See Using external and extension 
telephones on page 48 and Easy Receive 
on page 37.)
aPress Menu, 2, 1, 1.
bPress aorb to choose how many times 
the line rings before the machine 
answers.
Press OK.
If you choose 00, the line will not ring at 
all.
cPress Stop/Exit.
F/T Ring Time 
(Fax/Tel mode only)6
When somebody calls your machine, you and 
your caller will hear the normal telephone ring 
sound. The number of rings is set by the ring 
delay setting. 
If the call is a fax, then your machine will 
receive it; however, if it is a voice call the 
machine will sound the F/T ring (a fast 
double-ring) for the time you have set in the 
F/T ring time setting. If you hear the F/T ring 
it means that you have a voice caller on the 
line.
Because the F/T ring is made by the machine, 
extension and external telephones will not 
ring; however, you can still answer the call on 
any telephone. (For more information see 
Using remote codes on page 48.)
aPress Menu, 2, 1, 2.
bPress aorb to choose how long the 
machine will ring to alert you that you 
have a voice call (20, 30, 40 or 
70 seconds).
Press OK.
cPress Stop/Exit.
Note
Even if the caller hangs up during the 
pseudo/double-ringing, the machine will 
continue to ring for the set time.