Brother MFC 235C User Manual

							
Telephone and External devices41
7
Using extension telephones 
(For U.K. only)7
Your premises may already be wired with 
parallel extension telephones, or you may 
plan to add extension telephones to your line, 
as well as your machine. While the simplest 
arrangement is a straightforward parallel 
connection, there are some problems with 
this arrangement, the most obvious of which 
is inadvertent interruption of a facsimile 
transmission caused by someone picking up 
an extension telephone to make an outgoing 
call. Also, Remote Activation Code may not 
operate reliably in such a simple 
configuration.
This machine may also be set to make a 
delayed transmission (i.e. a transmission at a 
pre-set time). This pre-set job may coincide 
with someone picking up an extension 
handset.
These problems can easily be eliminated, if 
you arrange modification of your extension 
wiring circuit, such that extension devices are 
connected ‘downstream’ of your machine in a 
master/slave configuration (see fig. 2). In this 
configuration the machine can always detect 
whether a telephone is in use. Thus it will not 
attempt to seize the line during that time. This 
is known as ‘telephone off-hook detection.’
The inadvisable configuration is shown in 
figure 1, and the recommended master/slave 
configuration is shown in figure 2.
This new connection configuration can be 
arranged by contacting BT, Kingston upon 
Hull Telecommunications, your PBX 
maintainer or a qualified telephone 
installation company as appropriate. Simply 
explained, the extension telephone circuit 
should be terminated on a normal modular 
plug (BT 431A style), which in turn should be 
put into the modular socket of the white 
‘T’-shaped connector provided as part of the 
line cord assembly. Inadvisable connection of extension 
sockets (Fig. 1.)
 
7
1 Extension socket
2 Master socket
3 Incoming line
Recommended connection of extension 
sockets (Fig. 2.)
 7
1 Extension socket
2 Master socket
3 Incoming line
The fax machine must be plugged into master 
socket.
Note
These telephones are now connected as 
external devices (see Connecting an 
external or extension 
telephone on page 40), because they are 
connected to the fax machine via the 
T-connector.
 
FAX
11 2
3
FAX
11 2
3
 
						

							
Chapter 7
42
Using a cordless external 
telephone7
Once the base unit of the cordless telephone 
has been connected to the same telephone 
line as the machine (see  External and 
extension telephones on page 40), it is easier 
to answer calls during the Ring Delay if you 
carry the cordless handset around with you. 
If you let the machine answer first, you will 
have to go to the machine so you can press 
Tel/R  to send the call to the cordless handset.
Using remote codes7
Remote Activation Code7
If you answer a fax call on an extension or 
external telephone, you can tell your machine 
to receive it by dialling the Remote Activation 
Code  l51 . Wait for the chirping sounds then 
replace the handset. See  Fax 
Detect on page 33. Your caller will have to 
press  Start to send the fax.
Remote Deactivation Code7
If you receive a voice call and the machine is 
in F/T mode, it will start to sound the F/T 
(double) ring after the initial ring delay. If you 
pick up the call on an extension telephone 
you can turn the F/T ring off by pressing  #51 
(make sure you press this  between the rings).
Changing the remote codes7
If you want to use Remote Activation, you 
have to turn on the remote codes. The preset 
Remote Activation Code is  l51 . The preset 
Remote Deactivation Code is  #51. If you 
want to, you can replace them with your own 
codes.
aPress  Menu, 2, 1, 4 . 
1.Setup Receive
 
4.Remote Codes
bPress  a or  b to choose  On (or  Off ).
Press  OK.
cEnter the new Remote Activation Code.
Press  OK.
dEnter the new Remote Deactivation 
Code.
Press  OK.
ePress  Stop/Exit .
Note
• If you are always disconnected when 
accessing your external TAD remotely, try 
changing the Remote Activation Code and 
Remote Deactivation Code to another 
three-digit code using the numbers  0-9 , l , 
# .
• Remote Codes might not work with some  telephone systems.
 
 
						

							
43
8
8
How to Dial8
Manual dialling8
Press all of the digits of the fax number.
 
Speed Dialling8
aPress Speed Dial . 
bPress OK and the  # (hash) key, and 
then the two digit Speed Dial number.
Note
If the LCD shows  Not Registered  
when you enter a Speed Dial number, a 
number has not been stored at this 
location.
 
Search8
You can search for names you have stored in 
the Speed-Dial memories. 
Press  Speed Dial . Press OK and the 
navigation keys to search numerically, or use 
the dial pad to search alphabetically.
 
 
1 To search numerically.
2 To search alphabetically, you can use the  dial pad to enter the first letter of the name 
you are looking for.
Dialling and storing numbers8
 
1
2
 
						

							
Chapter 8
44
Fax Redial8
If you are sending a fax manually and the line 
is busy, press  Redial/Pause, and then press 
Mono Start  or Colour Start  to try again. If 
you want to make a second call to the last 
number dialled, you can save time by 
pressing  Redial/Pause  and Mono Start  or 
Colour Start . 
Redial/Pause  only works if you dialled from 
the control panel.
If you are sending a fax automatically and the 
line is busy, the machine will automatically 
redial up to three times at five minute 
intervals.
Note
In Real Time Transmission the automatic 
redial feature does not work when using 
the scanner glass.
 
Storing numbers8
You can set up your machine to do the 
following types of easy dialling: Speed Dial 
and Groups for broadcasting faxes. When 
you dial a Quick Dial number, the LCD shows 
the name, if you stored it, or the number.
Note
If you lose electrical power, the Quick Dial 
numbers that are in the memory will not be 
lost.
 
Storing a pause8
Press Redial/Pause to put a 3.5-second pause 
between numbers. If you are dialling overseas, 
you can press 
Redial/Pause as many times as 
needed to increase the length of the pause.
 
						

							
Dialling and storing numbers45
8
Storing Speed Dial numbers8
You can store up to 40 2-digit Speed Dial 
locations with a name. When you dial you will 
only have to press a few keys (For example: 
Speed Dial, OK , # , the two-digit number, and 
Mono Start  or Colour Start ).
aPress Speed Dial  and a or  b to choose 
Set Speed Dial .
Press  OK.
bUse the dial pad to enter a 2-digit 
Speed Dial location number (01-40).
Press  OK.
cEnter the fax or telephone number 
(up to 20 digits).
Press  OK.
dDo one of the following:
„ Enter the name (up to 16 characters) 
using the dial pad.
Press  OK. (To help you enter letters, 
see  Entering Text on page 116.)
„ To store the number without a name, 
press  OK.
eDo one of the following:
„ To store another Speed Dial 
number, go to step b.
„ To finish the setting, press 
Stop/Exit .
Changing Speed Dial 
numbers8
If you try to store a Speed Dial number where 
a number has already been stored, the LCD 
will show the name or number that has been 
stored there, and will ask you to do one of the 
following: 
„ Press  1 to change the stored number.
 
#05:MIKE
 
1.Change 2.Exit
„ Press  2 to exit without making a change.
If you chose  1, you will be able to change the 
stored number and name, or enter a new one. 
Follow the instructions below:
aEnter a new number. Press  OK.
bEnter a new name. Press  OK.
„ To change a character, use  d or  c to 
position the cursor under the character 
you want to change, then press 
Clear/Back . Re-enter the character.
„ To finish the setting, press  Stop/Exit.
 
						

							
Chapter 8
46
Setting up groups for 
broadcasting8
If you regularly want to send the same fax 
message to many fax numbers you can set 
up a Group. Groups are stored on a 
Speed Dial number. Each group uses up a 
Speed Dial location. You can then send the 
fax message to all the numbers stored in a 
group just by entering a Speed Dial number, 
and then pressing  Mono Start.
Before you can add numbers to a Group, you 
need to store them as Speed Dial numbers. 
You can have up to six small Groups, or you 
can assign up to 39 numbers to one large 
Group.
aPress  Speed Dial  and a or  b to choose 
Setup Groups .
Press  OK.
bUse the dial pad to enter the two-digit 
Speed Dial number where you want to 
store the Group.
Press  OK.
cUse the dial pad to enter a Group 
number (1 to 6).
Press  OK.
 
Setup Group:G0_
dTo add Speed Dial numbers follow the 
instructions below:
For example, for Speed Dial numbers 
05 and 09. Press  Speed Dial, 05 , 
Speed Dial , 09 .
The LCD shows:  #05#09.
 
G01:#05#09
ePress OK when you have finished 
adding numbers.
fUse the dial pad to enter a name for the 
Group.
Press  OK.
Note
You can easily print a list of all your 
Speed Dial numbers. Numbers that are 
part of a group will be marked in the 
GROUP column. (See  How to print a 
report on page 48.)
 
Combining Quick Dial 
numbers8
You can combine more than one Quick Dial 
number when you dial. This feature may be 
useful if you need to dial an access code for 
a cheaper rate long distance carrier.
For example, you might have stored ‘555 ’ on 
Speed Dial #03 and ‘7000 ’ on Speed Dial 
#02. You can use them both to dial 
‘555-7000 ’ if you press the following keys:
Speed Dial, OK , #03 , Speed Dial , #02 , and 
Start .
Numbers can be added manually by entering 
them on the dial pad:
Speed Dial, OK , #03 , 7, 0, 0 , 1 (on the dial 
pad), and  Start.
This would dial ‘555–7001 ’. You can also add 
a pause by pressing the  Redial/Pause key.
 
						

							
47
9
9
Fax reports9
You need to set up the Transmission 
Verification Report and Journal Period using 
the Menu  key.
Transmission Verification 
Report9
You can use the Transmission Report as 
proof that you sent a fax. This report lists the 
time and date of transmission and whether 
the transmission was successful (OK). If you 
choose  On or  On+Image , the report will print 
for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to 
know which faxes you must send again. 
Choosing  On+Image  or Off+Image  will print 
a section of the faxs first page on the report 
to help you remember.
When the Verification Report is turned  Off or 
Off+Image , the Report will only print if there 
is a transmission error, with ERROR in the 
RESULT column.
aPress  Menu, 2, 3 , 1.
bPress  a or  b to choose  Off+Image , On , 
On+Image  or Off .
Press  OK.
cPress  Stop/Exit .
Fax Journal (activity report)9
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 
24 hours, 2 or 7 days). If you set the interval 
to Off , you can still pr int the report 
Reports on page 48. The default setting is 
Every 50 Faxes .
aPress Menu, 2, 3 , 2.
bPress  a or  b to choose an interval.
Press  OK.
(If you choose 7 days, the LCD will ask 
you to choose the first day for the 7-day 
countdown.)
„ 6, 12, 24 hours, 2 or 7 days
The machine will print the report at 
the chosen time and then erase all 
jobs from its memory. If the 
machines memory becomes full with 
200 jobs before the time you chose 
has passed, the machine will print 
the Journal early and then erase all 
jobs from the memory. If you want an 
extra report before it is due to print, 
you can print it without erasing the 
jobs from the memory.
„ Every 50 Faxes
The machine will print the Journal 
when the machine has stored 50 
jobs.
cEnter the time to start printing in 24-hour 
format.
Press  OK.
(For example: enter 19:45 for 7:45 PM.)
dPress  Stop/Exit .
Printing Reports9
 
						

							
Chapter 9
48
Reports9
The following reports are available: 
1.XMIT Verify
Prints a Transmission Verification Report for 
your last transmission.
2.Help List
A help list about how to quickly program your 
machine.
3.Quick Dial
Lists names and numbers stored in the 
Speed Dial memory, in numerical order.
4.Fax Journal
Lists information about the last incoming and 
outgoing faxes. 
(TX: Transmit.) (RX: Receive.)
5.User Settings
Lists your settings.
How to print a report9
aPress  Menu, 5.
bDo one of the following:
„ Press  a or  b to choose the report you 
want. Press  OK.
„ Enter the number of the report you 
want to print. For example, press  2 to 
print the help list.
cPress  Mono Start .
dPress Stop/Exit .
 
						

							
Section III
CopyIII
Making copies50
 
						

							
50
10
How to copy10
Entering Copy mode10
Press (Copy) to enter Copy mode. The 
default setting is Fax. You can change the 
number of seconds or minutes that the 
machine stays in Copy mode. ( Mode 
Timer on page 18.)
 
The LCD shows the default copy setting:
 
1 Copy Ratio
2Quality
3 No of Copies
Making a single copy10
aMake sure you are in Copy mode  .
bLoad your document.
(See Loading documents on page 6.)
cPress Mono Start  or Colour Start .
Making multiple copies10
You can make up to 99 copies.
aMake sure you are in Copy mode  .
bLoad your document.
(See Loading documents on page 6.)
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Mono Start  or Colour Start .
Note
(MFC-260C only)
To sort your copies, press the 
Copy Options  key. (See Sorting copies 
using the ADF (Monochrome only) 
(MFC-260C only) on page 54.)
 
Stop copying10
To stop copying, press  Stop/Exit.
Making copies 10
123