Brother MFC 235C User Manual

							
Section I
GeneralI
General Information2
Loading documents and paper6
General setup17
Security features21
 
						

							
2
1
Using the 
documentation
1
Thank you for buying a Brother machine! 
Reading the documentation will help you 
make the most of your machine. 
Symbols and conventions 
used in the documentation1
The following symbols and conventions are 
used throughout the documentation.
Accessing the 
Software User’s Guide
1
This User’s Guide does not contain all the 
information about the machine such as how 
to use Printer, Scanner and PC Fax. When 
you are ready to learn detailed information 
about these operations, read the Software 
User’s Guide  that is on the CD-ROM.
Viewing Documentation1
Viewing Documentation 
(For Windows®)1
To view the documentation, from the  Start 
menu, point to  Brother, MFC-XXXX  (where 
XXXX is your model name) from the 
programs group, and then choose 
User’s Guides in HTML format .
If you have not installed the software, you can 
find the documentation by following the 
instructions below:
aTurn on your PC. Insert the Brother 
CD-ROM into your CD-ROM drive.
bIf the model name screen appears, click 
your model name.
cIf the language screen appears, click 
your language. The CD-ROM main 
menu will appear.
 
General Information1
Bold Bold typeface identifies specific 
keys on the machine’s control 
panel.
Italics Italicized typeface emphasizes 
an important point or refers you 
to a related topic.
Courier 
New Text in the Courier New font 
identifies messages on the 
LCD of the machine.
 Warnings tell you what to do to 
prevent possible personal injury.
 Electrical Hazard icons alert you to 
possible electrical shock.
 Cautions specify procedures you 
must follow or avoid to prevent 
possible damage to the machine or 
other objects.
 Notes tell you how you should 
respond to a situation that may arise 
or give tips about how the operation 
works with other features.
 Improper Setup icons alert you to 
devices and operations that are not 
compatible with the machine.
 
						

							
General Information3
1
Note
If this window does not appear, use 
Windows
® Explorer to run the start.exe 
program from the root directory of the 
Brother CD-ROM.
 
dClick  Documentation .
eClick the documentation you want to 
read.
„ HTML documents : Software 
User’s Guide  in HTML format.
This format is recommended for 
viewing on your computer.
„ PDF documents : User’s Guide  for 
stand-alone operations,  Software 
User’s Guide  in PDF format.
This format is recommended for 
printing the manuals. Click to go to 
the Brother Solution Center, where 
you can view or download the PDF 
documents. (Internet access and 
PDF Reader software are required.)
How to find Scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software User’s Guide
„ Scanning  (For Windows
® 2000 
Professional/Windows
® XP and Windows 
Vista™)
„ ControlCenter3  (For Windows
® 2000 
Professional/Windows
® XP and Windows 
Vista™)
Scansoft™ PaperPort™ 11SE with OCR 
How-to-Guides „ The complete ScanSoft™ PaperPort™ 
11SE with OCR How-to-Guide can be 
viewed from the Help selection in the 
ScanSoft™ PaperPort™ 11SE with OCR 
application.
Viewing Documentation 
(For Macintosh®)1
aTurn on your Macintosh®. Insert the 
Brother CD-ROM into your CD-ROM 
drive. The followin g window will appear.
 
bDouble-click the  Documentation icon.
cDouble-click your language folder.
dDouble-click the top page file to view the 
Software User’s Guide  in HTML 
format.
eClick the documentation you want to 
read.
„ Software User’s Guide
How to find Scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software User’s Guide
„ Scanning  (For Mac OS
® X 10.2.4 or 
greater)
„ ControlCenter2  (For Mac OS
® X 10.2.4 or 
greater)
Presto!
® PageManager® User’s Guide
„ Instructions for scanning directly from 
Presto!
® PageManager®. The complete 
Presto!
® PageManager® User’s Guide 
can be viewed from the Help selection in 
the Presto!
® PageManager® application.
 
						

							
Chapter 1
4
MFC-260C Control panel overview1
The  MFC-235C  and MFC-260C  have the same control panel keys.
Note
Most of the illustrations in this User’s Guide show the MFC-260C.
 
1 Fax keys
„Redial/Pause
Redials the last number called. It also 
inserts a pause when programming quick 
dial numbers.
„ Tel/R
This key is used to have a telephone 
conversation after picking up the external 
handset during the F/T pseudo-ring.
Also, use this key to gain access to an 
outside line, or transfer a call to another 
extension when it is connected to a PBX.
2 Dial Pad Use these keys to dial telephone and fax 
numbers and as a keyboard for entering 
information into the machine.
 The  # key lets you temporarily switch the 
dialling mode during a telephone call from 
Pulse to Tone. 3 Mode keys:
„  Fax
Lets you access Fax mode.
„  Scan  
Lets you access Scan mode.
„  Copy
Lets you access Copy mode.
„  PhotoCapture
Lets you access PhotoCapture Center™ 
mode.
4 Fax Resolution Lets you temporarily change the resolution 
when sending a fax.
5 Ink Management Lets you clean the print head, check the print 
quality, and check the available ink volume.
 
						

							
General Information5
1
 
6 Start keys:„  Colour Start  
Lets you start sending faxes or making 
copies in full colour. Also lets you start a 
scanning operation (in colour or mono, 
depending on the scanning setting in the 
ControlCenter software).
„  Mono Start
Lets you start sending faxes or making 
copies in monochrome. Also lets you start a 
scanning operation (in colour or mono, 
depending on the scanning setting in the 
ControlCenter software).
7  Stop/Exit
Stops an operation or exits from a menu.
8 Menu keys: „Menu
Lets you access the main menu to program 
the machine.
„ a Speed Dial
Lets you store, look up, and dial numbers in 
the memory. „
Volume keys
 d     c 
In Fax mode, you can press these keys to 
adjust the ring volume.
„ d
Press to scroll backward to a menu 
selection.
„ a or  b
Press to scroll through the menus and 
options.
„ Clear/Back
Press to cancel the current setting.
„ OK
Lets you choose a setting.
9 Copy Options Lets you temporarily change the copy settings 
when in copy mode.
10 LCD (liquid crystal display) Displays messages on the screen to help you 
set up and use your machine.
11 Power Save Lets you put the machine into Power Save 
mode.
 
						

							
6
2
Loading documents2
You can send a fax, make copies, and scan 
from the ADF (automatic document feeder) 
and from the scanner glass.
Using the ADF 
(MFC-260C only)2
The ADF can hold up to 10 pages and feeds 
each sheet individually. Use standard 
80 g/m
2 paper and always fan the pages 
before putting them in the ADF.
Recommended environment2
Document Sizes Supported2
How to load documents2
CAUTION 
DO NOT pull on the document while it is 
feeding.
  
DO NOT use paper that is curled, wrinkled, 
folded, ripped, stapled, paper clipped, 
pasted or taped.
  
DO NOT use cardboard, newspaper or fabric.
 
„ Make sure documents written with ink are 
completely dry.
aFan the pages well. Make sure you put 
the documents  face down, top edge 
first  in the ADF until you feel them touch 
the feed roller. 
bAdjust the paper guides to fit the width of 
your documents.
cUnfold the ADF Document Output 
Support Flap (1).
 
CAUTION 
DO NOT leave thick documents on the 
scanner glass. If you do this, the ADF may 
jam.
 
Loading documents and paper2
Temperature: 20 to 30 °C
Humidity: 50% to 70%
Paper: 80 g/m
2A4
Length: 148 to 355.6 mm
Width: 148 to 215.9 mm
Weight: 64 to 90 g/m
2
1
 
						

							
Loading documents and paper7
2
Using the scanner glass2
You can use the scanner glass to fax, copy or 
scan pages of a book or one page at a time.
Document Sizes Supported2
How to load documents2
Note
To use the scanner glass, the ADF must 
be empty.
 
aLift the document cover.
bUsing the document guidelines on the 
left, center the document face down on 
the scanner glass.
 
 
cClose the document cover.
CAUTION 
If you are scanning a book or thick 
document, DO NOT slam the cover or 
press on it.
 
Scannable area2
The scannable area depends on the settings 
in the application you are using. The figures 
below show the areas you cannot scan on 
Letter and A4 paper.
 
Length:  Up to 297 mm
Width: Up to 215.9 mm
Weight: Up to 2 kg
UsageDocument 
SizeTop (1)
Bottom (2)Left (3)
Right (4)
Fax Letter 3 mm 4 mm A4 3 mm 1 mm
Copy Letter 3 mm 3 mm A4 3 mm 3 mm
Scan Letter 3 mm 3 mm A4 3 mm 0 mm
3 4
1
2
 
						

							
Chapter 2
8
Acceptable paper and 
other media
2
The print quality can be affected by the type 
of paper you are using in the machine.
To get the best print quality for the settings 
you have chosen, always set the Paper Type 
to match the type of paper you load.
You can use plain paper, inkjet paper (coated 
paper), glo ssy paper, transparencies and 
envelopes.
We recommend testing various paper types 
before buying large quantities.
For best results, use Brother paper.
„ When you print on inkjet paper (coated 
paper), transparencies and photo paper, 
be sure to choose the correct media in the 
‘Basic ’ tab of the printer driver or in the 
Paper Type setting of the menu (See 
Paper Type on page 18).
„ When you print on Brother photo paper, 
load the instruction sheet included with the 
photo paper in the paper tray first, and 
then put the photo paper on the instruction 
sheet.
„ When you use transparencies or photo 
paper, remove each sheet at once to 
prevent smudging or paper jams.
„ Avoid touching the printed surface of the 
paper immediately after printing; the 
surface may not be completely dry and 
may stain your fingers.
Recommended media2
To get the best print quality, we suggest using 
Brother paper. (See table below.)
If Brother paper is not available in your 
country, we recommend testing various 
papers before purchasing large quantities.
We recommend using ‘3M Transparency 
Film’ when you print on transparencies.
Brother paper
Paper TypeItem
A4 Plain BP60PA
A4 Glossy Photo BP61GLA
A4 Inkjet (Matte) BP60MA
10 x 15 cm Glossy BP61GLP
 
						

							
Loading documents and paper9
2
Handling and using media2
„Store paper in its original packaging, and 
keep it sealed. Keep the paper flat and away 
from moisture, direct sunlight and heat.
„The coated side of photo paper is shiny. 
Avoid touching the shiny (coated) side. 
Load photo paper with the shiny side 
facing down.
„ Avoid touching either side of 
transparencies because they absorb 
water and perspiration easily, and this 
may cause decreased output quality. 
Transparencies designed for laser 
printers/copiers may stain your next 
document. Use only transparencies 
recommended for inkjet printing.
Improper Setup 
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or  irregularly shaped paper
 
1 2 mm or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly when stacked
• Paper made with a short grain
 
Paper capacity of the output paper 
tray
2
Up to 50 sheets of  80 g/m2 A4 or 20 lb Letter 
paper.
„ Transparencies or photo paper must be 
picked up from the output paper tray one 
page at a time to avoid smudging.
1
1
 
						

							
Chapter 2
10
Choosing the right media2
Paper type and size for each operation2
Paper TypePaper SizeUsage
FaxCopyPhoto 
CapturePrinter
Cut Sheet Letter  216  × 279 mm (8 1/2  × 11 in.) Yes Yes Yes Yes
A4 210  × 297 mm (8.3  × 11.7 in.) Yes Yes Yes Yes
Legal 216  × 356 mm (8 1/2  × 14 in.) Yes Yes – Yes
Executive 184  × 267 mm (7 1/4  × 10 1/2 in.) – – – Yes
JIS B5 182  × 257 mm (7.2  × 10.1 in.) – – – Yes
A5 148  × 210 mm (5.8  × 8.3 in.) – Yes – Yes
A6 105  × 148 mm (4.1  × 5.8 in.) – – – Yes
Cards Photo 10  × 15 cm (4  × 6 in.) – Yes Yes Yes
Photo 2L 13  × 18 cm (5  × 7 in.) – – Yes Yes
Index Card 127  × 203 mm (5  × 8 in.) – – – Yes
Post Card 1100  × 148 mm (3.9  × 5.8 in.) – – – Yes
Post Card 2 
(Double)148  × 200 mm (5.8  × 7.9 in.) – – – Yes
Envelopes C5  Envelope162 
× 229 mm (6.4  × 9 in.) – – – Yes
DL 
Envelope 110 
× 220 mm (4.3  × 8.7 in.) – – – Yes
COM-10 105  × 241 mm (4 1/8  × 9 1/2 in.) – – – Yes
Monarch 98  × 191 mm (3 7/8  × 7 1/2 in.) – – – Yes
JE4 
Envelope 105 
× 235 mm (4.1  × 9.3 in.) – – – Yes
TransparenciesLetter 216  × 279 mm (8 1/2  × 11 in.) – Yes – Yes
A4 210  × 297 mm (8.3  × 11.7 in.) – Yes – Yes